ABS Transaction Type

Name

Transaction Code

Intended Use

Check Fee Credit Memo

PCCF1

The Check Fee Credit Memo (PCCF1) transaction can only be generated by the Check Fee batch jobs.  The PCCF1 transaction deducts check fees against future disbursements and moves the monies into a holding code.

General Accounting Encumbrance Correction

GAEC

This transaction performs corrections to encumbering GAE transactions when a referencing error was made to that GAE transaction.  The correction transaction can re-open some or all of a closed amount, close out some or all of an open amount without a request for payment, or re-open a line while creating a credit memo simultaneously.

General Accounting Expenditure (GAX)

GAX

In Advantage Financial, you can use the General Accounting Expenditure (GAX) transaction for recording accounting based expenditures.

Unlike the PRC, the General Accounting Expenditure (GAX) transaction does not have the capability to liquidate a commodity-based transaction.  You can use the GAX to purchase goods in which you do not want to track commodity detail. You can also use the GAX transaction to establish disbursements payable for special accounts, such as generic liability, or equity accounts. Also, like the PRC, the GAX allows you to establish the vendor's disbursement options and scheduled payment date.

The General Accounting Expenditure (GAX) transaction records payment activity at the object of expenditure level. It does not track activity down to the (lower) commodity level. Taxes, retainage, and procurement card activity is not tracked through the GAX transaction. As with the PRC, the vendor is at the line level, so multiple vendors are allowed on a single transaction.

General Accounting Intercept Payment

GAIP

Transaction codes in the Accounting Based Spending (ABS) transaction type can perform multiple accounting and non-accounting tasks. This one in particular displays all the options and other information needed to request payment to an external entity for intercepted external debt.  In order to do so, this transaction displays a transaction section, Intercept/Details that no other ABS transaction code does.

Unlike the other transactions in the ABS Transaction Type, it does not lend itself to performing other types of accounting or non-accounting activity because the Intercept/Details tab is a required tab of the transaction based on the Transaction Sub Type of IT.

Interest Payment Request

IPR

The Interest Payment Request transaction allows users to evaluate and assess interest on late payment requests to vendors. The IPR transaction is classified as an ABS Transaction Type with a sub type of IPR to record the interest in the system. The IPR transaction is generally created during the Automatic Interest Calculation batch process but can be manually created. It includes a protected flag to determine if the transaction has been generated manually or automatically.

Retainage Payment Forfeiture

RTGPF

The Retainage Payment Forfeiture transaction is generated by the Retainage Payout process. It is used to forfeit retainage when the request is entered on the Retainage Summary By Commodity Line page.