The Commodity Based Encumbrance Search (ENCSRCH) page is used to search for an encumbrance based on vendor and transaction details and to create a Payment Request transaction for the selected encumbrance.
In the Filters section of the page, you can select the Apply link to query the Transaction Catalog for all encumbrance transactions with a Transaction Type of PO (except for Commodity Based Transaction Lapse (CBDL) transactions) that match the search criteria for exact or wild card values. Pending and cancelled POs are not displayed in the search results.
You can create a Payment Request in one of two ways:
To create a Payment Request for all accounting lines associated with the selected encumbrance, populate the required fields in the Create Payment Request section, then select Create Payment Request. The values entered are validated similar to when a payment transaction is being created using the Copy Forward action on an encumbrance transaction. A draft payment request transaction referencing all accounting lines associated with the selected encumbrance transaction is created. Note that similar to the general Copy Forward action, partial and closed accounting lines are processed based on the selected commodity line amounts and not on the selected accounting line amount.
To create a Payment Request for specific accounting lines, select the encumbrance in the grid, then select the Select Lines action. This action transitions you to the Commodity Based Encumbrance Search – Select Lines page for the selected encumbrance transaction. Only one record can be selected at a time when using the Select Lines action.
On successfully creating the draft payment request transaction from either option, you are navigated to the transaction so that you can continue with processing the payment request.