The following case illustrates how to create a DX by copying forward from an AD transaction that booked an expenditure. The steps are no different if done from an EFT or MD transaction.
Open an AD that is in a Final Phase.
Click Copy Forward.
Enter the Transaction Department Code and Transaction ID.
Select Target Transaction Code DX.
Click OK. All data, relevant to the AD, is copied to the DX. The vendor line will contain the vendor code, address information, and contact information as entered on the disbursement.
The first accounting line(s) referred to as the back-out line will have a Line Amount equal to a calculation from the disbursement line using the following: -1 * (Line Amount – Retainage Amount + Interest/Penalty – Discount). All COA from the disbursement accounting line will be brought forward to the DX along with any Line Description and BFY into corresponding fields. The Transaction Code, Department, ID, Vendor Line, and Accounting Line of the disbursement will be placed in the respective reference fields and the Reference Type will be set to Memo.
The second accounting line for the line copied forward will have the same information, except the Line Amount will be of the opposite sign. This is referred to as the reposting line.
Change one or more COA fields on the reposting line. If doing a partial revision, change the Line Amount on both lines. If recording more than one reposting line, copy the initial one and make changes to the second one.
Validate the transaction.
If errors exist, fix the errors and repeat Step 9. If no errors exist, then continue with the next Step.
Submit the transaction.
Note: For more information on the DX Transaction Code, refer to the "ABS Transaction Type" topic in the CGI Advantage - General Accounting User Guide.