The logic below refers when a modified (modification to an existing accounting line) or canceled payment request is created and all of the following criteria are met:
The modification or cancellation payment request occurs during the Accounts Payable Period defined on the Spending BFY Stage Definition Table (use the BFY from the referenced encumbrance for lookup and verify the BFY Stage the transaction record date falls in has the “Accounts Payable Period” field set During) and
The BFY of the transaction is not equal to 9999.
If all of the above criteria are met, the application will do the following:
1. Accounting line logic:
Disable the inference of the BFY from the referenced encumbrance. After the AFY is inferred on the Accounting Line, the system will then set the BFY to equal the AFY. Note the AFY and/or BFY values may be changed on the accounting line. BFY Staging shall be utilized to ensure that AFY = BFY for new payment requests during the Accounts Payable Period.
2. Posting line logic
Standard and Non Standard Posting lines:
The BFY value from the accounting line is then used on the non-liquidation posting lines.
The AFY of the non-liquidation posting lines will come from the accounting line. In this case, the system will set it to the current AFY and APD.
Liquidation Posting lines:
Liquidation posting lines will use the BFY of the referenced transaction.
If the AFY > BFY on a liquidation posting line then set the AFY and APD to the Accounts Payable Period Accounting Fiscal Year and Accounts Payable Period Accounting Period parameter values from Application Parameter table.
A modification or cancellation to a payment request entered prior to the Accounts Payable Period produces liquidation lines that will post to the prior AFY, APD, and BFY and non-liquidation posting lines that will post to the current AFY and APD and prior BFY. BFY Staging rules will permit a decrease to Accrued Expenditure during this stage if the AFY = BFY or if the AFY > BFY.