This topic discusses the logic when a modified or cancelled payment request is created and all of the following criteria are met:
The payment request occurs after the Accounts Payable Period defined on the BFY Stage Definition Table. The application will use the BFY from the referenced encumbrance to lookup and verify the BFY Stage the transaction record date falls in has the Accounts Payable Period field set to After.
The BFY of the transaction is not equal to ‘9999’.
If all of the above criteria are met, the application will do the following for the Accounting Line:
Set the After Accounts Payable Period check box value to checked (True) on the accounting line
If the After Accounts Payable Period check box is checked (True), the application will do the following:
The system will set the liquidation posting lines posting amount to $0.
The Outyear Adjustment amount on the referenced encumbrance posting line will be updated (changed amount * -1) by the by the amount of the payment request modification/cancellation (a decrease of $150 in the payment request amount will trigger an increase of $150 to the Outyear Adjustment bucket on the referenced encumbrance).
Note: If the Payment Request is referencing a Master Agreement (MA), regardless of a final reference or final short reference, it will update the Total Ordered and Total Expended Amounts and Quantities on the MA.
If there is no referenced encumbrance, the payment request is considered a prior year payment once the new fiscal year starts.