A Payment Request is defined as “new” if it is a brand new transaction is being created, or a new accounting line is being created. This logic will occur when a new Payment Request transaction is created and all of the following criteria are met:
The new payment transaction occurs during an Accounts Payable Period as defined on the Spending BFY Stage Definition Table (use the BFY from the referenced encumbrance for lookup, and verify the BFY Stage the transaction record date falls in has the Accounts Payable Period field set During) and
The BFY of the transaction is not equal to ‘9999’.
If all of the above criteria are met, the application will do the following:
1. Accounting line logic:
Disable the inference of the BFY from the referenced encumbrance. After the AFY is inferred on the Accounting Line, the system will then set the BFY to equal the AFY. Note the AFY and/or BFY values may be changed on the accounting line. BFY Staging shall be utilized to ensure that AFY = BFY for new payment requests during the Accounts Payable Period.
2. Posting line logic
Standard and Non Standard Posting lines:
The BFY value from the accounting line is then used on the non liquidation posting lines.
The AFY of the non-liquidation posting lines will come from the accounting line. In this case, the system will set it to the current AFY and APD.
Liquidation Posting lines:
Liquidation posting lines will continue to use the BFY of the referenced transaction.
If the AFY > BFY on a liquidation posting line then set the AFY and APD to the Accounts Payable Period Accounting Fiscal Year and Accounts Payable Period Accounting Period parameter values from Application Parameters table
If there is no referenced encumbrance, the payment request is considered a prior year payment once the new fiscal year starts.