PRCUU – Accounting Lines

The Unprocessed Procurement Card Activity – Accounting Lines page captures Accounting Line information for the Commodity line selected on the PRCUU – Commodity page. This page captures fund accounting and detailed accounting information. Authorized users can also create multiple accounting lines for a given Commodity Line. The Accounting Lines on the PRCUU – Accounting Lines page can be automatically generated via PCard Chain job (assuming the Load Accounting Lines to PRCUU flag is checked on the PCNFG table) based on the Accounting Template or Accounting Profile designated on the Procurement Card Administration (PRCUA) table. When the Pay flag is checked on the Unprocessed Procurement Card Activity record and the PCard Chain job is run, the system will use the information contained on the PRCUU – Accounting Lines page to generate the Accounting Lines on the resulting PRCC transaction.

If an order is referenced in the Order Transaction Code, Order Transaction Dept, and Order Transaction ID fields on the PRCUU – Commodity Lines page, then accounting line information is blanked out on the PRCUU - Accounting Lines page.  Also, accounting lines cannot be added for the commodity line.  This ensures that upon creation of the PRCC transaction, the system will use the referenced Accounting Lines on the PO transaction.

Additionally , while processing the PCard Chain, the system looks up the Infer Object on PRCUUAL value on the Procurement Card Configuration (PCNFG). 

  • If the Infer Object on PRCUUAL value is set to Commodity Object, then the system performs a lookup to the Commodity Object (COMMOB) table and gets the Object and Sub Object values and loads the values to the PRCUU table’s Accounting lines Object and Sub Object fields.

    • If the system finds no record on the Commodity Object (COMMOB) table, then it performs a lookup to the Accounting Template (ACTPL) table and gets the Object and Sub Object values.

    • If Accounting Template (ACTPL) table does not have values defined for Object and Sub Object, then these fields remain blank on the PRCUU table’s Accounting lines tab.

  • If the Infer Object on PRCUUAL value on PCNFG is set to Accounting Template, then the system while processing the PCard Chain job loads records to the PRCUU table’s Accounting lines tab and performs a lookup to the Accounting Template (ACTPL) table and gets the Object and Sub Object values.

    • If the Object/Sub Object values are blank on the Accounting Template (ACTPL) table, then the PRCUU table’s Accounting lines tab Object/Sub Object values remain blank.

The system infers Object and Sub Object on the PRCUU table’s Accounting lines tab from the Accounting Template (ACTPL) table and Commodity Object (COMMOB) table when the values are blank on PRCUU table’s Accounting lines tab. The inference of Object/Sub Object is a soft inference, that is, it retains the user entered values. Object and Subject Object values on the PRCUU table’s Accounting lines tab are inferred only when blank.