Payment Request transactions to pay Grant Funding Requests can be created by the Matching Manager chain job. The Matching Manager process operates almost identically for Grant transactions as it does for all other transactions. The only difference is that Commodity Lines from Grant Funding Request (GFR) transactions are all consolidated under a single Payment Request referencing the Grant Award transaction. When the Matching Manager selects the Invoice Transaction Type transaction Commodity Lines for processing, if the Transaction Sub Type is equal to GFR, the system consolidates any Commodity Lines that have the same Referenced Transaction Dept, Referenced Transaction Code, Referenced Transaction ID, and Referenced Commodity Line into one Payment Request transaction.
The following scenario details how this process is used to create Payment Request transactions for Grant Funding Requests.
A Volunteer Fire Assistance grant is awarded to “SG Fire Dept” and established on the Grant Given (GG) award transaction as shown below:
Two commodity lines are established on the Award transaction, one for the grant funds and the other for the grantee match. The grant funding line (CL#1) has 6 different accounting lines (AL) that are associated to a different budget category established as Task Codes. The grant match line (CL#2) is established with a match event type of CG05 (Expected Cash Match).
A grantee user from the SG Fire Dept logs into the Vendor Self Service application and creates a Grant Funding Request transaction by referencing the Grant Given transaction above. The grantee selects the appropriate budget categories using the Category dropdown field, enters the report amount for the match line, and submits the Grant Funding Request transaction that is then synced to Financial.
When the Grant Funding Request transaction from Vendor Self Service gets synced over to Financial, and subsequently once the Advantage Matching Manager has been run (or a Payment Request is manually created referencing the Grant Funding Request transaction), the Payment Request Transaction processor reads the above transactions, accounts for the budget categories, and generates the appropriate accounting lines on the payment request based on the referenced lines of the Grant Given transaction. The accounting lines for CL#1 of the Payment Request are generated referencing the appropriate accounting lines of the Grant Given transaction based on the budget category (task code). The accounting line for CL#2 is generated with event type CG07 (Reported Cash Match) since it references event type CG05 (Expected Cash Match).
From this example, you can see that Grant Funding Requests can contain multiple Grant tab lines that all reference a single Commodity Line on the Grant Award transaction. Subsequently, the Payment Request built from the Grant Funding Request transaction will contain multiple Commodity Lines referencing a single Award Commodity Line, each with a single accounting line. Accounting Line reference data is displayed on the Grant tab of the Grant Funding Request to ensure that the accounting line references are clear.