Accrued Receivable Accounting

The Accounting tab of the ARE Transaction Type is a required part of transaction data entry where one or more lines will record the chart of accounts. The majority of fields on the ARE Accounting tab are common to accounting transactions and can be reviewed in the Transactions User Guide. A small number of fields are unique to those transaction types that perform the unbillable receivable function.

The following fields are conditionally required:

Reason is required when modifying an accounting line recorded on a prior version.
Billing Rate and Quantity must be entered together.

Debt ID – An Accrued Receivable can indicate the Bond or Loan proceeds on which accrued revenue has been earned but cannot be billed. A Debt ID can also be entered to accrue revenue for a lease. Use of the transaction for this second purpose will only be done if the Lease is not setup for automatic accounting, as there is a batch process to do this accounting automatically. Please see the Debt Management User Guide for more information on the rules for Debt ID usage and requirements.

When a transaction is rolled from one budget fiscal year to the next (A/R transactions do not roll fiscal years) the Roll Indication 1 signifies an accounting line was rolled in the current version. The Roll Indication 2 signifies an accounting line was rolled in the current or previous version.