System Options

The following fields on System Options (SOPT) are important to defining Account Receivable processing. To enable decentralized control, indicate whether certain of these fields can be overridden, specify the settings for the same fields on Billing Profile (BPRO), and specify the inference setting on the AR Department Inference field.

For more detailed information about the valid values and fields in this table, and for using System Options in general, refer to the "System Options" topic in the CGI Advantage - Financial Administration User Guide.

Fields related to the Receivable process include:

Option/Control	Description
Receivable Due Date Lag	A number of days defined that are used to set the Receivable Due Date when a date has not been supplied. The Due Date is critical to the application of finance charges and statement generation.
Default Payment Type	The defaulting value for Cash Receipt headers, which is typically Cash. As it is just the default, an interface or a user can select another valid Payment Type.
Enable Electronic Billing	When enabled, the Invoice and Statement PDFs created by the Generate Invoice and Generate Statement processes are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Past Due Electronic Billing	When enabled, the Past Due Notice PDFs created by the Past Due Invoice process are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Electronic Collection Letters	When enabled, the Collection Letter PDFs created by the Past Due Invoice and Past Due Statement processes are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Payment Plan	When enabled, the Agreement, Reminder, Cancellation, and Completion of Payment Plan PDFs created by the Generate Payment Plan process are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.

Fields related to Cash Receipt processing include:

Option/Control	Description
Priority 1-6 Posting Type	Specifies the sequence in which payments should be applied using Auto Apply.
Automatic Net Credit Balance	Indicates whether the system should automatically net an unreserved credit balance from overpayment against outstanding receivables or referral to collection within the same customer account.
Use Deposit Reconciliation	Indicates whether the deposit reconciliation process is in use for your implementation of Advantage Financial.
Print Deposit Ticket	Indicates whether your entity uses the print deposit process to deposit money into the bank. If checked, accepted cash receipts will not be recorded as deposited until the deposit ticket is printed. If not checked, an accepted cash receipt will be available for deposit directly after being processed.
Require Deposit Date Only	When selected, this flag indicates that the Deposit Date is required on revenue transactions. This flag requires the deposit date to be entered on the CR transactions even when users do not want to use the Deposit Reconciliation process. If this flag is selected, the Use Deposit Reconciliation option may not be selected. Therefore, cash receipt transactions will not update the Deposit Reconciliation tables. The Print Deposit Ticket flag cannot be selected if the Require Deposit Date Only flag is selected.
Collection Cycle	Sets the default value of the system-wide collection cycle.
Unreserved Credit Balance Event Type Allow Override of Unreserved Credit Balance Event Type	When the auto apply action is taken on a cash receipt against a customer account or a receivable and there is more money applied than owed, if the Reserve Credit Balance option is false, this event type is used to book the overpayment. Unreserved overpayments are available to the Auto Netting process, unlike reserved payments. If selected, the ‘allow override’ option provides a billing profile to specify a different event type.
Reserved Credit Balance Event Type Allow Override of Reserved Credit Balance Event Type	When the auto apply action is taken on a cash receipt against a customer account or a receivable and there is more money applied than owed, if the Reserve Credit Balance option is true, this event type is used to book the overpayment. Reserved overpayments are not available to the Auto Netting process, like reserved payments. These must be applied manually or refunded through accounts payable. If selected, the ‘allow override’ option provides a billing profile to specify a different event type.
Overpayment Type	When recording an overpayment line, reserved or unreserved, this setting controls what chart of accounts are placed on that accounting line. Copy Last Accounting Line – Use this option when there is often no issue with the fund and any sub fund used on the last accounting line for recording the overpayment liability. One can always adjust the chart of accounts after the line is generated. No Chart of Accounts – Use this option when you want the creator of the cash receipt to enter chart of accounts on the overpayment line. Please be aware this option will not work with interfaced receipts.

Fields related to Payment Plans include:

Option/Control	Description
Payment Plan Agreement Notification	Indicates if a Payment Plan Agreement Notification will be sent to customers.
Payment Plan Completion Notification	Indicates whether Payment Plan Completion Notification should be sent to customers.
Payment Plan Reminder Notification	Indicates whether Payment Plan Reminder Notifications will be sent to customers.
Payment Plan Cancellation Notification	Indicates whether Payment Plan Cancellation Notifications will be sent to customers.
Automatic NSF Check Cancellation	Indicates whether Payment Plans will be canceled when NSF checks are received.
Automatic Cancellation After Number of Missed Payments	Indicates the number of times payments can be missed before the Payment Plan is automatically canceled.
Minimum Days Between Payment Plan Start Date & First Due Date	Indicates the minimum number of days that are required between the Start Date and First Due Date on the Payment Plan.
Payment Plan Print Date Lag	Indicates when Payment Plan Reminder Notifications should be sent to customers.
Final Payment Plan Lag	Specifies the number of days after the specified End Date after which a payment plan record may be closed.

Fields related to the Collections process include:

Option/Control	Description
Past Due Days for Collection Referral	Indicates the number of days past the Receivable Due Date that automatically makes past due receivables eligible to be sent to a collection agency.
Collection Referral Load Status	Indicates the status with which selected records are loaded to the Pending Collection Agency Referral table.
Past Due Days for Intercept	The number of days past the Receivable Due Date that must be reached before a receivable can be loaded for payment intercept. The value entered is inferred to the Past Due Days for Intercept field on Billing Profile. Refer to the CGI Advantage – Intercept User Guide for more information about the intercept functionality in Advantage Financial.
Allow Override of Past Due Days for Intercept	When selected, the billing profile may supply a different number of overdue days required before a receivable can be loaded for payment intercept than is indicated in the Past Due Days for Intercept field on System Options. Refer to the CGI Advantage – Intercept User Guide for more information about the intercept functionality in Advantage Financial.
Intercept Request Load Status	This field indicates the Status that is populated for records that are loaded to the Intercept Request table by the Intercept Selection and Load External Debts into INTR jobs. Valid values are Active and Inactive. If records are loaded to the table with a Status of Inactive, you need to “approve” them by changing the Status to Active on Intercept Request. Active receivable records on the Intercept Request table are automatically selected by the Automated Disbursement program to intercept payments. Refer to the CGI Advantage – Intercept User Guide for more information about the intercept functionality in Advantage Financial.
Allow Override of Intercept Request Load Status	When checked, the billing profile may supply a different load status for records added to the Intercept Request table than it is indicated in the Intercept Request Table Load Status field on System Options. Refer to the CGI Advantage – Intercept User Guide for more information about the intercept functionality in Advantage Financial.

Fields related to the Write-Off process include:

Option/Control	Description
Write-off Method	Indicates the event type to be used for Write-offs system-wide. Valid options are Direct and Allowance.
Past Due Days for Write-off	Indicates the number of days past due a receivable record must be before it is automatically selected for write-off.
Pending Write Off Load Status	Indicates with which status the records selected for write-off will be loaded into the Pending Write Off table.
Line Limit for Generated Write-offs	Indicates the maximum number of vendor/customer lines a Write-off (WO) transaction can have when generated automatically by the system.

Fields related to the Billing process include:

Option/Control

Description

Minimum Billing Amount

Indicates the minimum amount that a customer account must total to be selected for the automatic billing process. To avoid generating zero-dollar invoices and statements, set the minimum to $0.01.

The functionality of this field depends upon the Billing Type of the Billing Profile:

Invoice - The amount represents the minimum amount that the individual Receivable must total (Actual Amount as seen on the header) in order to generate an invoice.
Statement - The amount represents the minimum amount that a customer account must total in order to be selected for the automatic billing process. In order to determine if a statement should be printed, the system will first consider the current balance for the Customer Account. (Current Balance is calculated as Current Account Balance = Prior Account Balance + Total Charges - Total Write Offs - Total Payments+ Total Refunds). If the current balance is greater than the minimum or the prior balance is greater than the minimum, then a statement will be generated.

For central statements, at least one customer account covered by the statement must meet the minimum. No statement will be printed if the outstanding amount is less than this amount and there is no new activity in the billing period.

Minimum Negative Billing Amount

The negative minimum amount that a customer account must total in order to be selected for the automatic billing process. For a central statement, at least one customer account covered by the statement must meet this minimum. This control applies to Customers with a Billing Type of Statement and does not affect the printing of invoices.

Fields related to applying and defining finance charges include:

Option/Control	Description
Minimum Past Due Amount for Finance Charge	Indicates the minimum amount a past-due amount must be before applying finance charges.
Finance Charge Fee 1-5	Five separate fields that allow you to choose up to five finance charge codes from the Finance Charge table.
Allow Grace Period on Finance Charges	Indicates that the calculation of finance charges on overdue receivables is allowed to be deferred.
Grace Period Days	When calculating finance charges, indicates the number of days by which the application of interest and fees on the overdue receivables can be deferred or postponed. During this period no late fees are charged.
Allow Override of Grade Period Days	Indicates that the number of grace period days may be controlled at the Billing Profile level. Selection of this check box indicates that the number of grace period days may be taken from the Billing Profile table to be used in the grace period calculation.

Fields related to the generation of customer refunds include:

Option/Control	Description
Automatic Refund of Credit Balance	Specifies whether the system should automatically generate a payment for a customer’s credit balance.
Number of Days for a Credit Balance	Specifies the number of days for a credit balance to stay in a customer’s account before a payment for a refund is automatically generated.

Fields related to the handling of Non-Sufficient Funds include:

Option/Control	Description
NSF Check Charge	Amount charged to a customer for a check returned for non-sufficient funds (NSF).