Cash Receipt Accounting

The following fields are conditionally required if a record is inserted on the tab:

• Reason is required when modifying an accounting line recorded on a prior version.

• If Foreign Currency Code, Foreign Currency Amount or Exchange Rate is populated, the other two fields are also required.

The Central Statement Billing Profile field, when populated, indicates that the transaction is associated with a central statement. On a new line, the value comes from the referenced line’s Central Statement Billing Profile field; if that field does not exist or there is no reference, and the transaction is a statement transaction that updates the Statement Detail table, the value comes from the vendor customer’s Central Statement Billing Profile on the Vendor/Customer table. On an existing line on a modification or cancellation transaction, the value is carried over from the final version.

Debt ID – A Cash Receipt can indicate the Bond or Loan proceeds on which revenue earned is being collected. The transaction can also be used to record the collection of a customer’s repayment of a loan given or lease. For a manual or automatic billing, Schedule Number and Schedule Line also have to be entered to ensure the Cash Receipt updates the Transaction 2 field on the Schedule Detail record being collected. Please see the Debt Management User Guide for information on the rules for Debt ID usage and requirements.

With the Employee ID field, a receipt can indicate a collection/payment from an Advantage HRM employee. Although the customer code is optional for such an event, if one is used it is likely a miscellaneous one for employees along with name and address information. This accounting line indication is to directly tie Financial data to Human Resource Management data for reporting purposes by ensuring a valid employee ID is entered. Such events are outside of the typical payroll accounting.

The three funding COA fields (Funding Profile, Funding Priority and Funding Line) exist on the accounting line but are Tertiary as delivered on Configure Page. The fields are used to record reimbursement receipts created automatically by the Reimbursement Output process or manually. When displayed, the Cost Accounting Cash Receipt (CACR) is recommended to closely control their use. Additionally, if manually recording reimbursement receipts and the desire is to see these along with automatic receipts on Reimbursement History, then the transaction codes where the three fields are visible on the accounting line should have the Update Reimbursement History indication as true on Transaction Control.

For the Cost Accounting Cash Receipt transaction, if the Funding Profile/Priority/Line Allowed flag is selected on Transaction Control, then the Funding Profile, Funding Priority and Funding Line fields are visible on this section. If one of these fields is populated, then all three fields must be populated. The Department and Major Program must be populated if these fields are populated. Note: You cannot enter a Funding Priority that has the Overflow flag checked on the Funding Priority table.