Cash Receipt Vendor

The Vendor tab is the main data entry point in which you will enter information associated with a payment. Fields in this tab include vendor/customer code, billing profile, reference transaction number, transaction line number, check number, payment date, and other payment information (for example, credit card information, non-sufficient funds check information). There is also an Auto Apply check box that you designate whether you want the system to automatically populate accounting lines associated with that vendor/customer line.

The CR Transaction Type has the ability to generate accounting lines based on the Line Amount and a valid and active Accounting Profile on the vendor line. With a validate or submit action the transaction will create one or more accounting lines based on the accounting template record(s) of the accounting profile. The Expected Amount field is then split across accounting lines based on the percentage defined for each accounting template within the profile. No lines will be generated if one already exists.

Since this transaction type supports multiple vendor lines, the line generation feature works on a modification version of the transaction as long as you insert a new vendor line. Also, with the transaction’s ability to have multiple vendor lines with the same or different Accounting Profiles, validating or submitting this transaction can generate multiple sets of accounting lines.

The following fields are required, and if left blank are automatically populated by Advantage:

Address Line 1
City
State
Zip
AR Dept
AR Unit
Payment Type
Payment Date

The following fields are conditionally required based on site specific setup on the Transaction Control table:

Vendor Customer
Legal Name
Address Code
Reserve Cr Balance

The following fields are conditionally required if a record is inserted on the tab:

Line Amount
Billing Profile is required in order to use Auto Apply against a customer account.
Reason is required on transaction modification. Reason can be set to NSF for Check and EFT (NSFCHECK) if Payment Type is Check or EFT.
NSF Fee Amount and NSF Check Date are entered only when Reason is NSF for Check and EFT (NSFCHECK) .

The Payment Type field allows a user to record multiple payment types on the CR simply by creating a vendor line for each type of payment. The available payment types are Cash, Check, EFT, Credit Card, Debit Card, Wire Transfer, Money Order, Cashier’s Check, Payroll Deduction, and Adjustment. Although not an actual payment type, Adjustment is used to make updates for payments previously recorded or record any type of update to bring information on a bank account within Advantage into sync with the actual account.

Note: If this field is not populated, the value is inferred from the Payment Type field in the Header tab of the transaction.

The Suppress Pend Print field, when checked indicates that the payment on the Vendor Line should not be included in any updates to the Print Deposit Ticket table. The CR transaction updates the Deposit Reconciliation or Deposit Detail tables upon the selection of this field.

Note: If the Payment Type on the Vendor Line is set to an electronic payment type such as Credit Card, Debit Card, EFT, Wire Transfer or Payroll Deduction and the Print Deposit Ticket flag is selected on the Revenue section of the System options table for the Fiscal Year represented by the Transaction Date of Record, the Suppress Pend Print field is automatically checked upon validate/submit.

The Auto Apply check box does not exist on the CRA transaction, since the Auto Apply action does not exist on the Header of the CRA.

The following fields are conditionally required when the Payment Type is set to Check, EFT, Money Order or Cashier’s Check on the Header/Vendor tab of the CR transaction.

Check/EFT Number
Check/EFT Date

The following fields are conditionally required when the Payment Type is Credit Card or Debit Card:

Credit/Debit Card
Credit/Debit Card Type
Credit/Debit Card Number
Credit/Debit Card Expiration Month
Credit/Debit Card Expiration Year
Credit/Debit Card Trans Number
Credit/Debit Card Holder Name

The Ref Transaction Code, Ref Transaction Dept, and Ref Transaction ID fields are required in order to use Auto Apply against a transaction.

The Priority Posting Type fields are required, and if left blank are automatically populated by Advantage.

The Wire Transfer fields are optional. Values can only be entered in these fields if the Payment Type field in the Header/Vendor tab is set to Wire Transfer.