Generate Cash Receipts for Centralized Billing

The Cash Receipt Generation Process allows you to create zero-dollar Cash Receipt (CR) transactions for received payments of outstanding receivables and over the counter payments, such as license renewals for which there may be no outstanding receivable. The underlying accounting event increases cash/collected revenue in a departmental account and decreases cash/collected earned revenue in a specified account.

The generation of License Renewals functionality is a two-step process:

Department File - Participating Departments send a file with the information needed to create License Renewals. This information is loaded to the License Renewal Data Storage table using a SysManUtil table load process. Valid records are loaded to the License Renewal Data Storage table with the Selected flag set to False.
Renewal Notice Generation - This batch process reads records on the License Renewal Data Storage table that have a Selected flag value of False, and creates a XML file in the correct format to generate the Renewal notices. The XML file is then sent to the BIRT server for the actual printing of the renewals. Refer to the CGI Advantage - Accounts Receivable Run Sheets Guide for more information on this job.

The Print Deposit Ticket process groups cash receipts and prints deposit tickets.

If the Print Deposit flag is “true” on the System Options table, when a Cash Receipt transaction is processed, a row is inserted in the Deposit Ticket table. In order to print a deposit ticket, select the Cash Receipts that should be included in an individual deposit and select Save. The next available Deposit Ticket Number and Deposit Date will automatically be inferred onto the table. Then, use the Print button on the Deposit Ticket table to print a deposit ticket. When the Suppress Pend Print field is selected in the Vendor Line of the CR transaction, the CR updates the Deposit Reconciliation and Deposit Detail tables directly.

After a deposit ticket is printed, the deposit ticket number and deposit date are updated to the Cash Receipt transaction. In addition, if Use Deposit Reconciliation is selected on the System Options table, the Print Deposit Ticket process inserts a new record in the Deposit Reconciliation and Deposit Detail tables with the Bank Account Number, Deposit Ticket Number, Deposit Date, Amount, Number of Checks (DPREC/DPRECD), Check/EFT No (DPRF), Check/EFT Date (DPRF) and transaction information. Records of the printed cash receipts are removed from the Deposit Ticket table.

The process also generates the Deposit Ticket Form. Refer to the CGI Advantage - Accounts Receivable Run Sheets Guide for more information on this job.