Modify a Cash Receipt for a NSF Check/EFT

This scenario illustrates how a user handles a bounce check that is already recorded on a cash receipt. The scenario will show how to modify the cash receipt and record a Non-Sufficient Funds fee that is defined at the system wide or billing profile level.

Assume that the bank has notified staff that the check/EFT has bounced. You need to perform the following steps:

Open the CR transaction that requires modification in the Transaction Catalog.
Perform the Edit action to create a new version of the CR transaction.
Go to the Vendor Line that recorded the check/EFT payment.
Change the line amount to $0.00.
Select the Auto Apply check box.
Enter the following information related to the bounced check:

Enter NSFCHECK in the Reason field.
Enter a date in the NSF Check Date field, which should be on or after the Payment Date.

Notes:

You can specify the NSF Fee Amount or leave it blank to let the system infer it from the System Options and/or Billing Profile tables.
If you need to waive the fee, select the Waive NSF Fee box.

Now you are ready to update the accounting lines in order to re-open the referenced RE transaction.
Perform the Auto Apply action at the header level.
Navigate to the Accounting Line(s) under the Vendor Line. The Line Amount should be $0.00 and the Reason code should be inferred from the vendor line. If the Ref Type field is equal to Final, change it to Partial.
Perform the Validate action to validate for errors.
If errors exist, fix the errors and repeat Step 10. If no errors exist, then continue with Step 12.
Perform the Submit action to submit the transaction.

Notice that an informational message is generated informing the user that NSF charges will be automatically applied.
Review the impact of processing the NSF check/EFT by assessing the RE transaction that it referenced.

If the NSF fee is not waived, a modification version of the RE transaction would have been created to apply the NSF fee and placed in the Transaction Catalog with a Phase of Draft and a Status of Held. You will have the option of submitting the transaction manually or letting the cycle submit it during offline processing.
However, if the referenced RE transaction has other changes in-flight that are not yet finalized, the system cannot apply the NSF fee automatically. You will need to apply the fee manually.