Budget Control Overview

Seamlessly tracking and controlling much of the accounting conducted in CGI Advantage Financial is a budgeting area that is naturally accommodating. Varying legal, policy, and procedural needs of state and local government necessitate a budgeting area where a budgeting model can be built to satisfy site-specific budget requirements. Through a series of online options and an application designed to seamlessly accept new ways of budgeting, those individual needs are met with a budget model that will work with and above a basic budgeting capability.

Budgets enable a view of money spent or collected at one or more chart-of-account element codes. Beyond just an inquiry, budgets are often used to control spending so that is does not exceed pre-defined limits put in place by a legislature, budget office, or manager.

The CGI Advantage Financial Budget Control area allows for the tracking and controlling of budgeted expenditures and revenues using budget structures and controls. It supports a wide range of public sector budgetary business requirements and allows you to:

• Track and control accounting and procurement financial events utilizing standard accepted governmental budgeting principles and guidelines;

• Track and control budgets at multiple levels of detail using any combination of Chart of Accounts elements;

• Choose from a variety of allotment options allowing you to view and control your budgets in a variety of ways;

• View budget updates in real-time as well as see details of the individual transactions that have updated any of the budgets in the system;

• Link revenue and expense budgets together to include revenues in the available budget for expenditures;

• Roll budgets from one budget fiscal year to the next;

• Control security, workflow, and approvals for making updates to budget amounts;

• Maintain an audit trail of updates through the use of budget transactions.