Budget Control Setup Overview
CGI Advantage Financial is delivered with a budget control area that satisfies a wide spectrum of public sector budgeting business requirements. This area can be customized and configured to accommodate the simplest model of a small local government up to the most complex model of a large state implementation.
Note: Any changes in budget configuration should be followed by a bounce of all servers used for CGI Advantage Financial. Changes to budget amount, formula, and budget controls will require the running of either of or both batch jobs: Budget Formula Recalculation and Budget Control Amounts. Please see the run sheets for each for more details when and how to run them.
Budget Control allows you to control the following types of budget activities, or a combination of these activities:
Appropriation - tracks both expense and revenue activities at a common chart of account level with an application for all organizational parties.
Central Expense - tracks spending activities centrally within an application for all organizational parties. ”Expense” is broadly defined to include all types of spending: cash expenditures, accrued expenditures, encumbrances, and pre encumbrances. Controls are very likely applied on such a budget structure.
Decentralized Expense - allows expense activities to be controlled independently by groups at various levels of an organization entity at a lower or different level than a central expense budget. Controls are optionally applied on such a budget structure, depending on the organizational entity.
Central Revenue - tracks revenue activities centrally within an application for all organizational parties. ”Revenue” is broadly defined to include accrued revenue as well as collected revenue. Controls are not likely applied to revenue budgets.
Decentralized Revenue - allows revenue activities to be controlled independently by groups at various levels of an organizational entity at a lower or different level than a central revenue budget. Controls are not likely applied to revenue budgets.
Cost Accounting - supports the CGI Advantage Cost Accounting functionality in allowing entities to track expenses and revenues related to grants, programs, and internal jobs. Such a budget may even control reimbursement activity.
