Statement External Data

Unlike the other tables in this section for defining input data, this one has an online page for data maintenance and review – STMTEXT. Data in this repository can be any type necessary for the generation of a financial or supporting statement. One common use is to record all accounting information from component units reported in a ACFR when that information is not recorded with a journal voucher. Such information only needs to be recorded at a level for selection (e.g. at a ACFR Minor BSA GROUP and ACFR Fund Type, Fiscal Year, Accounting Period, Posting Code, and Posting Amount).

The number of fields on this page is extensive, but many are common fields that can be found on the Accounting Journal. Only those fields that are unique to the page are included below.

• External Reference ID – Each record on the Statement External Data page must contain a unique ID in this field. Most choose to concatenate information into this ID to represent the statement, column, row and year for easy identification and searching.

• Statistic – When defining a Statement External Data record for use in a supporting statement where the record will provide a number other than currency, this Statistic field is used to record such information (e.g. populations, students, square miles, etc.).

• ACFR Flex 1 to 10 – Ten fields exist to add details for record selection from the Statement External Data table when COA rollups and elements are not applicable.