When Check Writer checks have been created in error, which can happen even with two levels of authorization, the CW Cancellation Parameters (CWCPA) page is used to establish one or more ranges of checks that need to be cancelled. A range can even be a single check by having the same check number in the start and end fields. The check range (Start Check Number and End Check Number) must exist on Check Reconciliation (CHREC) along with the Bank and the Status is Disbursed or Warranted. The check range (Start Check Number and End Check Number) must exist on Check Writer Payment (CWPYMT) too with a Cancellation Status of N/A and a Net Payment greater than $0.
The Initiate CW Mass Cancellation process selects records from this CWCPA that are Active, then updates the corresponding CW Payment (CWPYMT) record with a Cancellation Status of Cancellation Requested. On CWCPA, the Processed Date is set to the Application Date and the Active indication is set to false to indicate processing has been initiated. The CW Cancellation process can then be run to cancel the CW Payment (CWPYMT) records.
Refer to the CGI Advantage Financial – Accounts Payable Run Sheet guide for more information about the Initiate CW Mass Cancellation job and the CW Cancellation chain.