Check Writer Options

Check Writer Options (CWOPT) establishes system wide controls and automatic default options for a specified fiscal year to determine how a given file should be processed. The page is the primary setup point for Check Writer beyond Advantage Financial configurations for the transactions used by the process. The page functions in a manner similar to the Disbursement Parameter (DISPA) page with the AD Chain.

Setup on this page is often done for the first fiscal year and then only adjusted infrequently in the current fiscal year, as controls are set to match legal statues, policies, and procedures.

The primary fields are as follows with several common ones omitted.

Field Name	Field Description
Number of Cut Off Payment Days	The required maximum number of calendar days between the Payment Date on a Check Writer file and Application Control Date for processing Check Writer files. If the CW Accounting Transaction Generation process is not run in this number of days, the file will have to be backed out and reloaded, perhaps with updates. The number of days also starts the clock on both levels of certification.
Accounting Line Presence	An indication, most always selected, that requires at least one accounting line exist on the file when there are $0 payments. The situation where it is not selected would be in the creation of a prenote file where all vendor payments are $0, as the accounting line is not needed in that scenario.
Allow Check and EFT Payments on File	Selecting this option allows the combining of check and EFT payments on Check Writer files. The Check Writer Pre-Edit process then performs validations for all information associated with the Check Writer file to ensure compliance. This indication is selected when check and EFT payments come from a single bank.
Bypass Vendor Intercept	Indicates the default value of whether to bypass a debt from being intercepted. Valid values are: Bypass – The CW Accounting Transaction Generation process will skip processing that does a TIN and TIN Type match between vendors and the Intercept Request (INTR) page. Using this setting simplifies skipping intercepts in lieu of relying on Intercept Disbursement Exceptions (INTDBEX). Do Not Bypass – The CW Accounting Transaction Generation process will attempt to match TIN and TIN Types between vendors and the Intercept Request (INTR) page. No Value Selected – When each individual Check Writer file loaded should have the choice for bypassing vendor intercepts set by the Central Certification user, this is the default setting. Central approval will not be allowed until Bypass or Do Not Bypass is chosen. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file.
Event Type for Intercept Posting	When not bypassing vendor intercepts, the CW Accounting Transaction Generation process needs this event type to record the amount intercepted on the Check Writer Accounting (CWA) transaction.
Allow Intercept Fees on CW Payments	An indication that when selected will look to the Intercept Options page for a standard fee and to and the Intercept Fee page for supplemental fees.
Allow Intercept Disbursement Exclusion	A flag to control whether intercept of Check Writer payments may be excluded based on accounting level, vendor level or disbursement request level, as defined on the Intercept Disbursement Exclusion (INTDBEX) table.
Allow for Miscellaneous Vendors	When selected, payments will be allowed to miscellaneous vendor codes supplied. The CW Pre-Edit process will issue a rejection error if a miscellaneous vendor is used and this option is not selected.
Allow Intercept for Miscellaneous Vendors	When selected, miscellaneous vendors can be intercepted in the event that a given Check Writer file is subject to vendor intercepts and there is a TIN and TIN Type match. Otherwise, miscellaneous vendors are not evaluated for intercepts.
TIN & TIN Type for Miscellaneous Vendors	When a miscellaneous vendor is used on a Check Writer payment, this field controls the need for a Taxpayer Identification Number (TIN) information with each miscellaneous record. Valid values are: Optional – Information can be supplied or not without error. This option is used when the source data for the payment requests does not have or does not reliably have TIN information for those vendors that are not established in Advantage and reportable COA are being used. It is also the best option when reportable COA are not being used, and it is assured that COA setup will not change later in the year. Always Required – Information must be supplied with each miscellaneous vendor or the CW Pre-Edit process will issue a rejection error for each missing the information. This is the most restrictive setting and should only be used when the source data for the payments consistently has TIN information. However, it is the safest option for reliable data in the 1099 Journal for reporting if COA setup changes during the year. Conditionally Required – Similar to Always Required except the edit will only occur only when the object, sub object, balance sheet, or sub balance sheet specified on the Accounting record(s) are flagged as 1099 reportable in the Fiscal Year of the Check Writer file. As a Check Writer file commonly has just one COA string or a very small number, it can be determined up front if the payments are reportable or not, so the other options are preferred.
Posting Code for 1099 Postings	As there is only a single Check Writer Accounting (CWA) transaction posted for a file and it contains no vendor information, it cannot post to the 1099 Journal in any effective manner for 1099 reporting. This required posting code, CW99 as delivered, is used by the CW 1099 Posting process to create posting lines that are posted by the Journal Engine to the 1099 Journal for Advantage vendors and Miscellaneous vendors. Whether using reportable COA or not, a value is required in this parameter.
1099 Reportable Funding Validation	This indication serves to limit the amount of data written to the 1099 Journal by the CW 1099 Posting process. When selected, only records where the Object, Sub Object, BSA, or Sub BSA is 1099 reportable will update the journal. If not selected, records will be written irrespective of reportability, which is the safer option if reportability settings have a chance of changing.
Default Check Format	A required check format that will be used unless overridden in a Check Writer file or on Check Writer Header. The format used will control check printing. Please see Disbursement Format (DISF) for valid values to ensure the proper choice. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file.
Allow Pre-Assigned Check Numbers	An indication that triggers Check Writer processing to use the Check Writer Pre-Assigned Check Numbers (CWCHK) numbers page to obtain the range of check numbers used for processing.
$0 Amount Check Payment	An indication that is selected when a Check Writer file can have $0 payment records. If not selected, the CW Pre-Edit process will report the error. The indication does not apply to check payments that are fully intercepted. If check payments with $0 amounts are allowed, then those payments can be printed. In this instance, a check number is assigned if it was not pre-assigned prior to loading.
Default EFT Format	A required EFT format that will be used unless overridden in a Check Writer file or on Check Writer Header. The format used will control EFT generation. Please see Disbursement Format (DISF) for valid values to ensure the proper choice. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file.
Number of EFT Lag Days	A required number of business days after which EFT payments will become effective. While 0 is the default, is it more common to have 1 or 2 days. This setting is typically in sync with what is on Disbursement Parameters (DISPA). Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file.
CW EFT Status	The required status with which EFT records will be added with to the Check Reconciliation (CHREC) page. The valid values are Disbursed, Warranted, or Paid for Check Writer EFT payments. This field is typically set to match what is chosen on the AP Event Type Crosswalk (APEVXW) page.
EFT to Hard Copy	An indication, that when selected, will force all EFT payments to a hard copy payment unless overridden in the Check Writer file or changed on Check Writer Header.
EFT to Hard Copy for Intercept	This indication, that when selected, will result in any payment intercepted to be a hard copy payment even if the vendor was EFT eligible. The primary reason for a hard copy payment is that text from Intercept Options can be placed on the check stub to fully explain the intercept to the vendor. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file.
Allow Remittance Advice for EFT Payments	An indication that when not selected will suppress remittance advice from being created for EFT payments.
$0 Amount EFT Payment	An indication that will allow $0 amounts for EFT payments, typically done when creating a prenote file. This indication does not apply to EFT payments that are fully intercepted.