Check Writer Options
Check Writer Options (CWOPT) establishes system wide controls and automatic default options for a specified fiscal year to determine how a given file should be processed. The page is the primary setup point for Check Writer beyond Advantage Financial configurations for the transactions used by the process. The page functions in a manner similar to the Disbursement Parameter (DISPA) page with the AD Chain.
Setup on this page is often done for the first fiscal year and then only adjusted infrequently in the current fiscal year, as controls are set to match legal statues, policies, and procedures.
The primary fields are as follows with several common ones omitted.
Field Name |
Field Description |
Number of Cut Off Payment Days |
The required maximum number of calendar days between the Payment Date on a Check Writer file and Application Control Date for processing Check Writer files. If the CW Accounting Transaction Generation process is not run in this number of days, the file will have to be backed out and reloaded, perhaps with updates. The number of days also starts the clock on both levels of certification. |
Accounting Line Presence |
An indication, most always selected, that requires at least one accounting line exist on the file when there are $0 payments. The situation where it is not selected would be in the creation of a prenote file where all vendor payments are $0, as the accounting line is not needed in that scenario. |
Allow Check and EFT Payments on File |
Selecting this option allows the combining of check and EFT payments on Check Writer files. The Check Writer Pre-Edit process then performs validations for all information associated with the Check Writer file to ensure compliance. This indication is selected when check and EFT payments come from a single bank. |
Bypass Vendor Intercept |
Indicates the default value of whether to bypass a debt from being intercepted. Valid values are:
Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file. |
Event Type for Intercept Posting |
When not bypassing vendor intercepts, the CW Accounting Transaction Generation process needs this event type to record the amount intercepted on the Check Writer Accounting (CWA) transaction. |
Allow Intercept Fees on CW Payments |
An indication that when selected will look to the Intercept Options page for a standard fee and to and the Intercept Fee page for supplemental fees. |
Allow Intercept Disbursement Exclusion |
A flag to control whether intercept of Check Writer payments may be excluded based on accounting level, vendor level or disbursement request level, as defined on the Intercept Disbursement Exclusion (INTDBEX) table. |
Allow for Miscellaneous Vendors |
When selected, payments will be allowed to miscellaneous vendor codes supplied. The CW Pre-Edit process will issue a rejection error if a miscellaneous vendor is used and this option is not selected. |
Allow Intercept for Miscellaneous Vendors |
When selected, miscellaneous vendors can be intercepted in the event that a given Check Writer file is subject to vendor intercepts and there is a TIN and TIN Type match. Otherwise, miscellaneous vendors are not evaluated for intercepts. |
TIN & TIN Type for Miscellaneous Vendors |
When a miscellaneous vendor is used on a Check Writer payment, this field controls the need for a Taxpayer Identification Number (TIN) information with each miscellaneous record. Valid values are:
|
Posting Code for 1099 Postings |
As there is only a single Check Writer Accounting (CWA) transaction posted for a file and it contains no vendor information, it cannot post to the 1099 Journal in any effective manner for 1099 reporting. This required posting code, CW99 as delivered, is used by the CW 1099 Posting process to create posting lines that are posted by the Journal Engine to the 1099 Journal for Advantage vendors and Miscellaneous vendors. Whether using reportable COA or not, a value is required in this parameter. |
1099 Reportable Funding Validation |
This indication serves to limit the amount of data written to the 1099 Journal by the CW 1099 Posting process. When selected, only records where the Object, Sub Object, BSA, or Sub BSA is 1099 reportable will update the journal. If not selected, records will be written irrespective of reportability, which is the safer option if reportability settings have a chance of changing. |
Default Check Format |
A required check format that will be used unless overridden in a Check Writer file or on Check Writer Header. The format used will control check printing. Please see Disbursement Format (DISF) for valid values to ensure the proper choice. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file. |
Allow Pre-Assigned Check Numbers |
An indication that triggers Check Writer processing to use the Check Writer Pre-Assigned Check Numbers (CWCHK) numbers page to obtain the range of check numbers used for processing. |
$0 Amount Check Payment |
An indication that is selected when a Check Writer file can have $0 payment records. If not selected, the CW Pre-Edit process will report the error. The indication does not apply to check payments that are fully intercepted. If check payments with $0 amounts are allowed, then those payments can be printed. In this instance, a check number is assigned if it was not pre-assigned prior to loading. |
Default EFT Format |
A required EFT format that will be used unless overridden in a Check Writer file or on Check Writer Header. The format used will control EFT generation. Please see Disbursement Format (DISF) for valid values to ensure the proper choice. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file. |
Number of EFT Lag Days |
A required number of business days after which EFT payments will become effective. While 0 is the default, is it more common to have 1 or 2 days. This setting is typically in sync with what is on Disbursement Parameters (DISPA). Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file. |
CW EFT Status |
The required status with which EFT records will be added with to the Check Reconciliation (CHREC) page. The valid values are Disbursed, Warranted, or Paid for Check Writer EFT payments. This field is typically set to match what is chosen on the AP Event Type Crosswalk (APEVXW) page. |
EFT to Hard Copy |
An indication, that when selected, will force all EFT payments to a hard copy payment unless overridden in the Check Writer file or changed on Check Writer Header. |
EFT to Hard Copy for Intercept |
This indication, that when selected, will result in any payment intercepted to be a hard copy payment even if the vendor was EFT eligible. The primary reason for a hard copy payment is that text from Intercept Options can be placed on the check stub to fully explain the intercept to the vendor. Check Writer Header (CWHDR) always has the option to change the setting that defaulted or set in the Check Writer file. |
Allow Remittance Advice for EFT Payments |
An indication that when not selected will suppress remittance advice from being created for EFT payments. |
$0 Amount EFT Payment |
An indication that will allow $0 amounts for EFT payments, typically done when creating a prenote file. This indication does not apply to EFT payments that are fully intercepted. |