Field
InformationThis level of structure captures the separate sources of internal funding within the same Department of the Funding Profile as well as external funding sources, defined as customers. Of note, attachment capability exists at the Funding Line to record any funding agreement information.
Beyond the chart-of-account fields present (see the Chart of Accounts User Guide), common Accounts Receivable fields, and those fields already discussed under Major Program, Program Period, and Funding Profile, there a several fields unique to Funding Line.
If a field listed below is not visible, it is because the field has been delivered as hidden and needs to be made visible with Configure Page (DESIGNER), if needed.
Field Name |
Description |
Reimbursement Frequency |
The defined interval for which reimbursements should be billed to an external funding source or recorded to an internal funding source. |
Reimbursement Output Type |
The indication what type of reimbursement, if any, the system should build. Valid values include:
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Reimbursement Percentage |
The percentage of any expenditure or charge accounting line that should be recorded to a Funding Line for reimbursement. The total Reimbursement Percentage for all Funding Lines in a Funding Priority should equal 100% when setup is finished. |
Maximum Reimbursement Amount |
When a funding source has a limit on the amount paid in an individual reimbursement, this amount is used to record that limit. |
Total Buyer Funding Line Percentage |
When a Funding Line is for one or more different chart of account distributions under another Department than that of the parent Department of the Major Program or are for a different Major Program of the parent Department, Internal Buyer Funding Lines are created for each distribution, each with a defined percentage that must total 100%. That total is displayed here for informational purposes during setup. |
Match Type
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An indication of the type of federal funding for amount calculations in the EDS extract. Valid values are: Toll Credits, Flexible Match, and Non-Monetary. |
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CMIA Method |
Some Federal funding sources require that drawdown amounts submitted for reimbursement comply with the entity's Cash Management Improvement Act (CMIA) agreement. Non-compliance with the CMIA requirements can create interest penalties.
The Check Reconciliation inquiry provides information on which disbursements have cleared to the CMIA calculation process.
The Clearance Pattern reference page stores agreed-upon estimated clearance patterns, by Major Program and Program Period. In general, the reimbursement request must be generated two days before the deposit date. The two-day lag is necessary because the cycle runs at night, so the reimbursement request will not be submitted until the next morning. Since the Federal Government pays the day after the request is received, the Forward Reference cycle date for the reimbursement selection must be two days in advance of the expected drawdown date.
Pre-Issuance Funding is not possible because the disbursements (cash expenditures) are the input to CMIA. Since the pre-issuance date is already past, the process simply draws down the full amount as soon as possible.
The Clearance Pattern page stores agreed-upon estimated clearance pattern, which is also converted into an average clearance day. The Reimbursement process creates a reimbursement request record with the full disbursement amount two days prior to the average clearance date. The two-day lag is necessary because the cycle runs at night, so the request will not be submitted until the next morning. Since the Federal Government pays the day after the request is received, the cycle must draw two days in advance.
The Clearance Pattern page stores agreed-upon estimated clearance pattern, which are also converted into an average clearance day.
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Reimbursement COA |
A set of chart of account codes that will be used in the creation of reimbursement transactions to replace, or add to, the chart of accounts from the expenditure or charge selected for reimbursement. Revenue is a required field in this set of fields. |
Front End Split COA |
A set of chart of codes that will be used in the creation of posting lines to replace, or add to, the chart of accounts from the accounting line. The one or more fields completed represent the parent department of the Major Program’s share of a split. What fields are required, optional or prohibited are defined on the Front End Split Requirements reference page. |
Other Funding Source |
Optional information for reimbursement award control when that control is not based on a Debt ID or Federal Appropriation Number. The value entered is not edited for validity on any page because it can be any value in the system or outside of the system. |
Pre-Defined Other Funding Source ID |
This field is used as an alternative method to select a funding source from a pre-defined listing instead of the free-form Funding Source ID field. Data entered in this field is inferred directly to the Funding Source ID. Please see the “Other Funding Sources” topic for more information. |
Funding Allocation ID |
When the Funding Allocation Control (FAC) page is used to control funding, different allocations are first defined on the Funding Allocation (FNDAL) reference page. When a given Funding Line is to receive funding from such an allocation, this field must be completed. |
Debt ID |
When bond funding or loan funding is the funding source of a Funding line, then this field is completed with the Debt ID defined on the Bond or Loan Registry. This value will then be populated on the posting line created for that funding. |