Funding Line

This level of structure captures the separate sources of internal funding within the same Department of the Funding Profile as well as external funding sources, defined as customers. Of note, attachment capability exists at the Funding Line to record any funding agreement information.

Field InformationField Information

Beyond the chart-of-account fields present (see the Chart of Accounts User Guide), common Accounts Receivable fields, and those fields already discussed under Major Program, Program Period, and Funding Profile, there a several fields unique to Funding Line. Please note, just as not all fields are documented below, not all fields are initially displayed. Configure Page must be used to make hidden fields visible for use.

If a field listed below is not visible, it is because the field has been delivered as hidden and needs to be made visible with Configure Page (DESIGNER), if needed.

Field Name	Description
Reimbursement Frequency	The defined interval for which reimbursements should be billed to an external funding source or recorded to an internal funding source.
Reimbursement Output Type	The indication what type of reimbursement, if any, the system should build. Valid values include: Generate Receivables Only - Receivable transactions will be generated for the external customer. When collected a Cash Receipt will have to be created to close the Receivable. Generate Receivables and Cash Receipts - A Receivable transaction will be created and submitted with a referencing Cash Receipt created but not submitted for later processing when the reimbursement is received. Internal Sale - Internal Exchange Transactions will be generated for each Internal Buyer Funding Line where the reimbursement to the Major Program will be recorded as revenue. Internal Reimbursement - Internal Exchange Transactions will be generated for each Internal Buyer Funding Line where the reimbursement to the Major Program will be recorded as an expenditure credit. Manual Bill: External - This choice is allowed if the Major Program has the Split Type of No Automated Splits – Manual Billing for reporting and informational purposes. Many edits for this selection match those of the other two external choices. Manual Bill: Internal - This choice is allowed if the Major Program has the Split Type of No Automated Splits – Manual Billing for reporting and informational purposes. Many edits for this selection match those of the other two internal choices. None - No transaction will be created as the funding source is the parent Department of the Major Program.
Reimbursement Percentage	The percentage of any expenditure or charge accounting line that should be recorded to a Funding Line for reimbursement. The total Reimbursement Percentage for all Funding Lines in a Funding Priority should equal 100% when setup is finished.
Maximum Reimbursement Amount	When a funding source has a limit on the amount paid in an individual reimbursement, this amount is used to record that limit.
Total Buyer Funding Line Percentage	When a Funding Line is for one or more different chart of account distributions under another Department than that of the parent Department of the Major Program or are for a different Major Program of the parent Department, Internal Buyer Funding Lines are created for each distribution, each with a defined percentage that must total 100%. That total is displayed here for informational purposes during setup.
Match Type	An indication of the type of federal funding for amount calculations in the EDS extract. Valid values are: Toll Credits, Flexible Match, and Non-Monetary.
CMIA Method	Some Federal funding sources require that drawdown amounts submitted for reimbursement comply with the entity's Cash Management Improvement Act (CMIA) agreement. Non-compliance with the CMIA requirements can create interest penalties. Zero Balance Accounting - This method is based on the actual amount of funds that are paid out by the State each day after a disbursement. A State shall request funds the same day it pays out funds for program purposes, and a Federal agency shall deposit funds in a State account the same day it receives a request for funds. The Check Reconciliation inquiry provides information on which disbursements have cleared to the CMIA calculation process. Estimated Clearance - This method is based on the estimated amount of funds that are paid out by the State each day after a disbursement. A State shall request funds one business day prior to the day it expects to pay out funds, in accordance with a clearance pattern, and a Federal agency shall deposit funds in a State account the next business day after receiving a request for funds. The Clearance Pattern reference page stores agreed-upon estimated clearance patterns, by Major Program and Program Period. In general, the reimbursement request must be generated two days before the deposit date. The two-day lag is necessary because the cycle runs at night, so the reimbursement request will not be submitted until the next morning. Since the Federal Government pays the day after the request is received, the Forward Reference cycle date for the reimbursement selection must be two days in advance of the expected drawdown date. Pre-Issuance Funding - This method is based on transferring Federal funds to a State prior to the day the State makes payment. When this funding technique is applied, a State will incur an interest liability to the Federal Government from the day Federal funds are credited to a State account to the day the State pays out the funds for programs purposes. A State shall request funds not more than three business days prior to the day on which it makes a disbursement, and a Federal agency shall deposit funds in a State account the next business day after receiving a request for funds. Pre-Issuance Funding is not possible because the disbursements (cash expenditures) are the input to CMIA. Since the pre-issuance date is already past, the process simply draws down the full amount as soon as possible. Average Clearance – This method is based on the dollar-weighted average number of days required for funds to be paid out by the State after a disbursement. The Clearance Pattern page stores agreed-upon estimated clearance pattern, which is also converted into an average clearance day. The Reimbursement process creates a reimbursement request record with the full disbursement amount two days prior to the average clearance date. The two-day lag is necessary because the cycle runs at night, so the request will not be submitted until the next morning. Since the Federal Government pays the day after the request is received, the cycle must draw two days in advance. Reimbursable Funding - Reimbursable Funding is no longer supported by federal government. If a site does use this method, it should use the Zero Balance Accounting Method to calculate draws and interest. Two Point Average Clearance - This funding method draws fund on both sides of a dollar-weighted average day of clearance in order to eliminate the rounding error that is inherent in the Average Clearance method. The Clearance Pattern page stores agreed-upon estimated clearance pattern, which are also converted into an average clearance day. Estimated Average Clearance Hybrid - Some States report that clearance patterns developed in accordance with the 99 percent standard are unduly long (for example, over 100 days). To reduce the administrative burden of numerous, small-dollar drawdowns, a hybrid technique incorporating elements of estimated clearance and average clearance exists. States can use estimated clearance for the first ten drawdowns then make a single additional drawdown on the dollar-weighted average day of clearance for all remaining funds. This requires ten (exactly) generated records according to the clearance patterns plus one more record based upon the remaining percentage’s average clearance date. None - This is the required method if the Cost Accounting Funding Type indication for the customer is any other value than Federal (CMIA) or FHWA (CMIA).
Reimbursement COA	A set of chart of account codes that will be used in the creation of reimbursement transactions to replace, or add to, the chart of accounts from the expenditure or charge selected for reimbursement. Revenue is a required field in this set of fields.
Front End Split COA	A set of chart of codes that will be used in the creation of posting lines to replace, or add to, the chart of accounts from the accounting line. The one or more fields completed represent the parent department of the Major Program’s share of a split. What fields are required, optional or prohibited are defined on the Front End Split Requirements reference page.
Other Funding Source	Optional information for reimbursement award control when that control is not based on a Debt ID or Federal Appropriation Number. The value entered is not edited for validity on any page because it can be any value in the system or outside of the system.
Pre-Defined Other Funding Source ID	This field is used as an alternative method to select a funding source from a pre-defined listing instead of the free-form Funding Source ID field. Data entered in this field is inferred directly to the Funding Source ID. Please see the “Other Funding Sources” topic for more information.
Funding Allocation ID	When the Funding Allocation Control (FAC) page is used to control funding, different allocations are first defined on the Funding Allocation (FNDAL) reference page. When a given Funding Line is to receive funding from such an allocation, this field must be completed.
Debt ID	When bond funding or loan funding is the funding source of a Funding line, then this field is completed with the Debt ID defined on the Bond or Loan Registry. This value will then be populated on the posting line created for that funding.
FHWA Grant Number	When the FHWA Grant Number Required is true for a Federal Appropriation Number and the Major Program has the Federal Appropriation Setup value of the Funding Line, a FHWA Grant Number specified here is populated on the FHWA electronic file for reimbursement.
Demo ID	The Demo ID field value is either optional, prohibited, or required, based on the value selected in the Demo Program field on the Federal Appropriation Number (FAN) page for the specified Federal Appropriation Number. When specified, Demo ID will be populated on the files generated for the FHWA FMIS system.
FHWA Purpose ID	The FHWA Purpose ID field value is either optional, prohibited, or required, based on the value selected in the FHWA Purpose Program field on the Federal Appropriation Number (FAN) page for the specified Federal Appropriation Number. When specified, FHWA Purpose ID will be populated on the files generated for the FHWA FMIS system.