Overhead Rate Parameters

Field Name

Description

Next Run Mode

An indication that determines the manner in which the process will run:

• Generate Report Only – Used to review selected records to ensure correct setup and review what would be the overhead transaction output.

• Generate Charge Transactions Only ¬This mode is only recommended if first run to generate a report and that report was reviewed and determined to be accurate, as this mode will take information already selected and calculated to generate transactions.

• Generate Charge Transactions and Report - This mode produces both a report and the transactions.

Next Run Type

An indication that when Initial will only result in a new report or new transactions created. When set to Reversal of Prior Run then the transactions from the last run will be reversed.

Overhead Parameter ID

The unique identification of a parameter record that is specified within the chain job.

Summarize

An indication that when Detailed instructs the process not to summarize identical combinations of COA values into a single accounting line on a Charge transaction, but create individual accounting lines for each selected record while noting the source transaction in the Line Description field for reference. This method provides a better online audit trail but takes longer to process and builds larger transactions.

The setting of Summarize will combine like COA strings into a single accounting line and will not make any reference to the source transaction.

Retain BFY-FY-APD

An indication that when Yes – Retain From Transactions will trigger the chain job to carry the three values over to the Charge accounting line as recorded on the source transaction. When set to No – Use Output Parameters will not take from the source transaction but will use any values specified for the parameter ID, otherwise the field will default during transaction processing.

Transaction Record Date

Budget Fiscal Year

Fiscal Year

Period

Optional fields to populate on the generated transactions. Note that the last three will only be used depending on the Retain BFY-FY-APD setting.

Start Record Number

End Record Number

Information is captured to record the range of journal records read for eligibility for auditing purposes and for the next run to pick up where the previous run left off.

Last Run

With each successful run to generate transactions, the parameter record used will have the Last Run indication set to true and any record that previously had that setting will be changed to false. This is not only for informational purposes to control the reversal mode.