Stage Definition

Cost Accounting has an optional transaction controlling feature that is similar to the Budget Fiscal Year Staging feature to control what can happen in a program period. Access to the setup of this feature is through the Stage Profile Select (STPFST) page. From there a related page navigates to another page where stage details can be added, updated or just reviewed.

Examples of stages that could be used are:

  • Pre-Award Stage - Only budgeting and encumbering is allowed (no payments or cash receipts)

  • Award Stage - All events are allowed

  • Liquidation Stage - Only payments for prior encumbrances  and cash receipts are allowed (no encumbrances or unencumbered payments)

  • Adjustment Stage – Only journal vouchers, cancellations, and corrections are allowed (audit adjustments and final vouchering)

Field InformationField Information

The fields on the three tabs are self-explanatory with the following exceptions:

Field Name

Description

Transaction Code

In addition to allowing transaction codes as defined on the Transaction Control reference page, setup does allow a wildcard of ALL.

Event Type

In addition to allowing event types as defined on the Event Type reference page, setup does allow a wildcard of ALL.

Trans Restriction

Each combination of Transaction Code and Event Type must have a restriction setting:

  • No Transaction Restriction – The setting for when there should be no restrictions on whether the transaction and event type is referencing another or is being modified.

  • Restricted to Referencing Transactions (i.e. requiring liquidation of previous transactions) – The setting used when the transaction and event type should have reference to another transaction.

  • Restricted to Modification and Cancellation Transactions – The setting used for the transaction and event type to stop new data entry but allow existing transactions to be modified (i.e. rolling encumbrances) or cancelled.

  • Restricted to Referencing, Modification, and Cancellation Transactions – The setting for when a transaction and event type must have a reference and can only be a modification or cancellation.