Cost Allocation Process Parameters

Setup on the Cost Allocation Control Setup (CAPA) reference page defines a set of online batch parameters into the Cost Allocation Process that control selection, output and run mode.

Field InformationField Information

Field Name	Description
Parameter ID	Each parameter record must be assigned an ID that is later specified in an instance of the batch process to pull in the online parameters. It is possible to create multiple parameter records for a single Allocation ID. However, it is common to use one parameter record that use multiple times with updates for Run Mode, selection, and output parameters.
Run Mode	The parameter that controls what type of processing will be done by the batch process. Details on each are covered in a later topic – "Running the Cost Allocation Process". Offline Validation Base Accumulation Compute Allocations Generate Transaction Reversal
Allocation ID	Each parameter record must be associated to an Allocation ID defined on the Cost Allocation Control Setup reference page.
Department	Any Department defined for the Allocation ID is inferred to identification and to support row filtering.
Allocation Frequency	The inferred frequency from the specified Allocation ID. This inferred value will trigger the necessary edits to complete the appropriate selection parameters. Daily: Daily Run Date and Fiscal Year is required. Monthly: Fiscal Year and Accounting Period (month) are required. Quarterly: Fiscal Year and Fiscal Quarter are required. Annual: Fiscal Year is required. Date Range: Selection From Date and Selection To Date and Fiscal Year are required.
Run Cycle	An indication for whether the process will be run in a single continuous process (Single) or run in steps that must be submitted separately (Multiple). This indication facilitates running the cost allocation process continuously via a nightly cycle batch script by having the Cost Allocation process update the Run Mode to the next logical mode automatically.
Data Source	The input source into an allocation is specified with the Journal/Ledger ID defined on the Journal Ledger Control reference page. When selecting an input source, it is imperative that the needed date values exist on the source to match those of the Cost Allocation Process Parameter.
Offline Validation Date	When running in the Offline Validation mode, this date is required in order to perform validations.
Fiscal Year	The Fiscal Year used for Allocation Frequencies of Monthly, Quarterly, and Annually for record selection.
Accounting Period	The Accounting Period used for the Allocation Frequency of Monthly for record selection.
Quarter	The Quarter used along with Fiscal Year for the Allocation Frequency of Quarterly for record selection
Date Attribute Used	When the Allocation Frequency is Daily or Date Range, this setting is used to determine if selection will use (Transaction) Record Date or Posted Date. For other frequencies, this field must be blank.
Daily Run Date	The date used for the Allocation Frequency of Daily for record selection.
Select From Select To	The dates used for the Allocation Frequency of Date Range for record selection.
Refined Posting Code Listing	This optional selection parameter allows record selection on a reduced set of posting codes instead of solely using the Cost Allocation Process indicator on the Posting Code reference page. This parameter does not allow the expansion of the set of posting codes from what is defined on the Posting Code reference page.
Budget FY Option	An indication that when true changes the default record selection of Fiscal Year on the input source to Budget FY, using the Fiscal Year selection parameter.
Transaction Code Transaction Department Transaction Unit Transaction Prefix	Four output parameters exist to generate Cost Allocation transactions. Please ensure that Automatic Transaction Numbering reference page setup exists to match what is entered in the Code, Department, and Prefix fields.
Transaction Record Date (MM/DD/YYYY)	This is an optional output parameter. When supplied the date is written as the Transaction Record Date on the Allocation transactions instead of having the Application Date default.
Expenditure Event Type Revenue Event Type Revenue Credit Event Type Charge Event Type Inverse Event Type	Depending on what type of allocation is specified for the Allocation ID, the corresponding event type will be populated on the generated Cost Allocation transactions. The Inverse Event Type is used when a negative accounting line is built and the Build References indication is true.
Build References	An indication that when true triggers the allocation process to populate transaction reference information on generated Cost Allocation transaction accounting lines for expenditures, based on data from the Program Transaction Cross Reference (PRGXRF) reference page. The Build References option may only be selected when either the Cash Expenditures or Charge Back option on the Cost Allocation Control Setup for the Allocation ID.
Break by COA	Optional. When Break by COA is selected, the records will be grouped by the COA element(s) and a new Cost Allocation (CA) transaction will be created when the combination changes. Valid values are data objects in the COA tables, APPR_CD. Multiple values, comma-separated, can be specified: FUND_CD, DEPT_CD, APPR_CD.
Break by Appropriation	An indication that when true will trigger the creation of a new transaction for each different Appropriation used within the Step. Depending upon the setup of the Pool and Base records on Pool/Base Distribution the resulting transactions may not include a “matched” set of Pool and Base records.
Posting Accounting Period	When the Accounting Period field should not default to the current period, this parameter is used to set the same accounting period (typically 1 prior) on the header of all generated allocating transactions.
Set Fiscal Year Equal to Budget FY	An indication that when set to true enables the posting of allocated dollars to a prior fiscal year where the disbursement was issued in a current fiscal year yet the payment request was triggered in a prior fiscal year. The Cost Allocation process subtracts 1 year from the Fiscal Year when the Fiscal Year is greater than the Budget FY of the selected source record. The process will also use the Prior Year Accounting Period. This indication can only be true when the Retain FY and Retain BFY indications are true.
Prior Year Accounting Period	When the Set Fiscal Year Equal to Budget FY option is true, the generated allocation transactions will back date the Fiscal Year by 1 from what was found on the selected input record when that Fiscal Year was greater than the Budget FY. In the event of this back-date action, the defaulting Accounting Period should not be used nor should the Posting Accounting Period. This, Prior Year Accounting Period is used instead.
Retain Budget FY	An indication that when true instructs the allocation process to ‘carry forward’ the Budget FY of the selected input source record to the Cost Allocation transaction.
Retain Fiscal Year	An indication that when true instructs the allocation process to ‘carry forward’ the Fiscal Year of the selected input source record to the Cost Allocation transaction.
Perform COA Consolidation	This indication that when true indicates COA consolidation should be done. The Compute Allocations Run Mode will consolidate all base records in a single step that have the same COA combination. The Consolidated Percentage field on Pool Base Setup will reflect the percentage that will be used in base expansion. The first record in a group of consolidated base records will reflect the sum of the Allocation Percentages for those records and the remaining records will have a value of zero as the Consolidated Percentage. Compute Allocations would then only generate base expansion records on Cost Allocation Expansion Results (CSAL_EXPN_RSLT) for those records with a non-zero Consolidated Percentage. Furthermore, pool expansion records for a step that is forward referenced will be generated by summarizing all base expansion records from prior steps that share the same forward reference. Summarization will be based on COA combinations and the Allocation Amount will be generated based on the sum of consolidated records. Note this option is not allowed if any base record for an Allocation ID has a Base Type of Direct and Instream Financial.
Rebuild Summary in Compute Allocation	An indication that when true indicates if the Cost Allocation Journal Summary should be purged and rebuilt.
Perform COA Summarization	An indication when set to true indicates that the chart of accounts elements will be re-summarized on Cost Allocation Journal Summary using one or more of the pages discussed in the Cost Allocation COA Replacements.
Pool/Base Apportion	Optional. Valid values are Pool and Base. Used with Break by COA field. When selected, the Pool/Base amounts get apportioned across the Cost Allocation (CA) transactions.