Cost Allocation Step Setup

The Cost Allocation Step Setup (STEP) reference page defines each step within a series within an allocation. A minimum of one step is required for each series and there is no limit to the number of steps other than the complexity in establishing and maintaining the allocation. At this level the inheritance rules from the Allocation or Series ID can be changed. Records can be added to this page directly or are added by the system with each Pool Base Distribution record added for a new step in a series.

ActionsActions

Cost Allocation Series Setup – This related page link transitions you to the Cost Allocation Series Setup reference page, which allows you to update or review information for the parent Series ID of the selected Step Number.
Pool Base Setup – This related page link transitions you to the Pool/Base Setup reference page, which allows you to add, update or review information for the selected Step Number.

Field InformationField Information

Fields already defined on an earlier reference page have been omitted.

Field Name	Description
Step Number	Each step must have a unique number to define more detailed setup and for system processing.
Description	Each step should have a description that identifies what is being allocated within the step at a very high level.
Base Type	The method of allocation from pools to bases within a step can be defined as one of the following: Fixed Percentage – An allocation where a set percentage is entered for base records on the Pool Base Setup reference page. Statistical – An allocation where the Statistical Units reference page is used to populate the Statistical Unit on the Pool Base Setup reference page based on the defined Statistical Group and Statistical Record ID. From this data, the system will determine the percentage allocated. Direct Financial Only – An allocation where the total cost of each base distribution as a share of all base distributions is used as the bases for calculating the allocation percentage. Direct and Instream Financial – Base accumulation distributions are compared to base accounting distributions from previous series/steps in the same allocation. If exact matches are found, then the allocated amount(s) from those previous series/steps are added to the base statistical unit (dollar amount) in the current step. The updated statistical unit is used to determine an updated allocation percentage for each base record in the step.
Charge Back Object	When running a Charge Back Allocation (see Cost Allocation Control Setup reference page), additional expenditures will be posted based on the selected expenditures. Those additional expenditures will default this object and not use the object from the selected accounting records.
Default Revenue Source Default Department Revenue Source	When the selection for type of accounting on Cost Allocation Control Setup is Cash Expenditure with Revenue Offsets, a revenue source or a department revenue source is needed for offset accounting lines of revenue. This field needs to be made visible to use that type of allocation. On Cost Allocation Step Setup (STEP), the Default Revenue Source and Default Department Revenue Source fields are used to post revenue to the pool on the generated Cost Allocation (CA) Transactions when the Cash Expenditure Allocation with Revenue Offsets allocation method is in use, the pool and base funds are not the same, and no Revenue Offset record is defined on Pool/Base Distribution (PBDIST). This field is validated during the Cost Allocation Offline Validation Run mode. Any errors found appears on the Chart of Accounts Editing Report. One of these two fields is a required field when the Type of Allocation is Cash Expenditure Allocation with Revenue Offsets on Cost Allocation Control Setup (ALOC), otherwise these fields are prohibited. A Default Revenue Source should always be entered with this type of allocation, as there is not one available from the source record selected for the pool.
Inheritance Settings	This set of chart of account (COA) settings is the third of three levels of definition for what COA codes will be used in the base expansion: Default - Indicates that what is set at Allocation or Series ID will apply and not be changed at this level. Pool - Indicates that records generated from base expansion will assume the same COA value of records generated from pool expansion. Base - Indicates that records generated from base expansion will take the value from the Base Accounting Distribution.
Responsible Department	An optional field for the specification of the Responsible Department of an allocation as a means of securing allocation setup data. If entered for the parent Allocation ID, the value is inferred and cannot be changed.