The Authorization Registry pages display the Authorization and Authorization COA records that are specific to one Major Type of Debt. The majority of fields are the same ones shown earlier in the Debt Transaction topic. Please see the "Transaction Information" topic of this user guide for each transaction. This topic will focus on those registry fields not found on transactions and the actions available on the page.
The Authorization Registry pages contain the following actions:
Modify - Creates a modification transaction matching the Major Type of Debt with information for the authorization pre-populated in the ‘current’ fields. This action is used when there is a need to update one or more pieces of information on the authorization. Alternatively, the transaction could be created, the authorization selected, and the Auto Apply action taken.
Change Status - Creates a Debt Status Change transaction with the limited information for the authorization pre-populated for a change in Debt Instrument Status. This action is commonly used when transitioning from a Debt Instrument Status. Most combinations are allowed to change, but those that are not will error. To change to 'manually closed’ typically requires an update to more than Debt Instrument Status. Alternatively, the transaction could be created, the authorization selected, and the Auto Apply action taken.
Create New Debt Instrument - Creates a modification transaction matching the Major Type of Debt with information for the authorization pre-populated in the ‘current’ fields for the addition of a new debt instrument (loan, lease, or bond). Alternatively, the transaction could be created, the authorization selected, and the Auto Apply action taken before adding a new debt instrument.
Mass Modify Debt Instrument - Creates a modification transaction matching the Major Type of Debt with information for the authorization pre-populated in the ‘current’ fields as well as a line for each existing debt instrument (loan, lease, or bond) that has a Debt Instrument Status of ‘started’, ‘in-review’ or ‘active’. This action is used when updates to two or more debt instruments is required. If debt instruments are initially created that are not needed, that line can be deleted from the transaction, as that will not make any updates. For those lines that remain that need to be updated at a level beyond debt instrument, the row-level action or grid action of Auto Apply can be used to bring in more details.
The Authorization Registry pages contain the following fields not found on transactions. For the amount fields it is important to understand that all debt instruments are not included in these totals. Loan Applications are not considered. Other types of debt instruments short of the ‘active’ status are not included.
Field Name |
Field Description |
Initial Accounting Generated Date |
The population of this date signifies the authorization has been processed successfully by the Initial Debt Accounting Chain. When populated, it prevents selection by the next run of the chain. If the Generate Authorization Accounting flag was selected when creating a debt authorization, then the authorization will be selected by the chain. The first transaction generated for the authorization by that chain will update the Initial Accounting Generated Date on the Authorization Registry with the Application Date when the transaction processed to Final. If the transaction is cancelled, the Initial Accounting Generated Date is cleared. A modification does not change the Initial Accounting Generated Date. This date is not updated by transactions generated by the Initial Debt Accounting Chain that reduce the outstanding authorization amounts as new debt instruments are activated for the authorization. |
Total Principal Paid Principal Unpaid Principal |
These three amounts track the principal for all debt instruments in the ‘active’ status and beyond for an authorization. If looking at a loan authorization, the loan application debt instrument records do not count toward these amounts. |
Total Interest Interest Paid Unpaid Interest |
These three amounts track the interest for all debt instruments in the ‘active’ status and beyond for an authorization. If looking at a loan authorization, the loan application debt instrument records do not count toward these amounts. |
Total Compound Interest Compounded Interest Uncompounded Interest |
These three amounts track the compounded interest for all debt instruments in the ‘active’ status and beyond for an authorization. These three amounts are only found on the Bond Authorization Registry page because only bonds support compounding interest. The interest in the final payment is not included in these compounding amounts but in the ‘regular’ interest amounts. |
Total Other Amount 1-5 Other Amount 1-5 Paid/Amortized Remaining Other Amount 1-5 |
These three amounts track the other amount for all debt instruments in the ‘active’ status and beyond for an authorization. As other amounts can be an additional payment or an amortization, these amounts change after the Debt Payment & Billing Chain or the Periodic Debt Accounting is run, respectively. |