Authorization Registries: BDAUTH, LNAUTH, and LSAUTH
The Authorization Registry pages display the Authorization and Authorization COA records that are specific to one Major Type of Debt. The majority of fields are the same ones shown earlier in the Debt Transaction topic. Please see the "Transaction Information" topic of this user guide for each transaction. This topic will focus on those registry fields not found on transactions and the actions available on the page.
The Authorization Registry pages contain the following actions and /linksactions and /links:
The Attachments action transitions you to the Attachments page that is automatically filtered to display all records associated with the Authorization Debt ID. If no records are found, the page is blank.
You can create new attachments, modify editable information on existing attachments, open and review existing attachments, or delete attachments.
Note: Once an attachment is loaded to the registry, all maintenance of that attachment has to be done from the registry. Debt Modification transactions will not bring in any existing attachments into a transaction with the Auto Apply action. The archive of a Debt transaction will not remove the attachment from the registry either.
The Modify action transitions you to the Create Transaction page, which allows you to create a Debt Modification transaction for the selected authorization record.
The Change Status action transitions you to the Create Transaction page, which allows you to create a Debt Status Change (DEBTSC) transaction for the selected Authorization record.
The Create New Debt Instrument action transitions you to the Create Transaction page, which allows you to create a Debt Modification transaction for the selected authorization record. The Debt Modification transaction created by this action automatically inserts a blank line on the Debt Instrument tab with the Authorization Debt ID and Debt Type from the Authorization record.
The Bond / Lease / Loan Registry action transitions you to the registry page of the same Major Type of Debt. This page is automatically filtered to display all records associated with the Authorization Debt ID that was selected on the Authorization Registry page. If no records are found, the page is blank.
The Alerts action transitions you to the Record-Specific Alerts (RSALRT) page. This page is automatically filtered to display all records associated with the Authorization Debt ID that was selected on the Authorization Registry page. This page does NOT display records for all children Debt Instruments of the Authorization. If no records are found, the page is blank.
You can create new alerts, modify ones that have not been sent, delete ones that have not been sent, review information about alerts sent, or delete records sent. Please note that any alerts created directly on the RSALRT page (that is, not with a debt transaction) will not have emails generated with a link to the authorization.
Note: Once an alert is loaded to the RSALRT page, all maintenance of that alert has to be done from the registry. Debt Modification transactions will not bring in any existing alerts into a transaction with the Auto Apply action. The archive of a Debt transaction will not remove the alert from RSALRT either.
The Bond / Lease / Loan History action transitions you to the appropriate History page for the same Major Type of Debt. This page is automatically filtered to display all records associated with the Authorization Debt ID that was selected on the Authorization Registry page. Records found are displayed in ascending order based on the Created/Updated Date. This page does NOT display records for all Debt Instruments under the Authorization.
The Authorization Registry pages contain the following fields not found on transactions. For the amount fields it is important to understand that all debt instruments are not included in these totals. Loan Applications are not considered. Other types of debt instruments short of the ‘active’ status are not included.
Field Name |
Field Description |
Initial Accounting Generated Date |
The population of this date signifies the authorization has been processed successfully by the Initial Debt Accounting Chain. When populated, it prevents selection by the next run of the chain. If the Generate Authorization Accounting flag was selected when creating a debt authorization, then the authorization will be selected by the chain. The first transaction generated for the authorization by that chain will update the Initial Accounting Generated Date on the Authorization Registry with the Application Date when the transaction processed to Final. If the transaction is cancelled, the Initial Accounting Generated Date is cleared. A modification does not change the Initial Accounting Generated Date. This date is not updated by transactions generated by the Initial Debt Accounting Chain that reduce the outstanding authorization amounts as new debt instruments are activated for the authorization. |
Total Principal Paid Principal Unpaid Principal |
These three amounts track the principal for all debt instruments in the ‘active’ status and beyond for an authorization. If looking at a loan authorization, the loan application debt instrument records do not count toward these amounts. |
Total Interest Interest Paid Unpaid Interest |
These three amounts track the interest for all debt instruments in the ‘active’ status and beyond for an authorization. If looking at a loan authorization, the loan application debt instrument records do not count toward these amounts. |
Total Compound Interest Compounded Interest Uncompounded Interest |
These three amounts track the compounded interest for all debt instruments in the ‘active’ status and beyond for an authorization. These three amounts are only found on the Bond Authorization Registry page because only bonds support compounding interest. The interest in the final payment is not included in these compounding amounts but in the ‘regular’ interest amounts. |
Total Other Amount 1-5 Other Amount 1-5 Paid/Amortized Remaining Other Amount 1-5 |
These three amounts track the other amount for all debt instruments in the ‘active’ status and beyond for an authorization. As other amounts can be an additional payment or an amortization, these amounts change after the Debt Payment & Billing Chain or the Periodic Debt Accounting is run, respectively. |
