Authorization COA
The Authorization COA tab of the Debt transactions records COA for authorization accounting or informational purposes. If the Debt Type selected for the authorization does not have an Authorization Accounting Event Type setup or the Generate Authorization Accounting indication is not selected, then no record is required.
A limited amount of COA editing occurs so knowledge of what is needed for authorization accounting is necessary. Codes are edited for being valid, active, and effective while those COA Required Element and Combination Validation pages that can be edited are also read. As there is no Fiscal Year found on the debt transactions, COA validation is done with any Record Date entered on the Header. If that field is blank, then the transaction uses the current Application Date for determining a Fiscal Year and editing against Effective To and From Dates. Please note that Event Type Requirements are not read for Authorization COA records because inferences will not take place on the Debt transaction.
All inferences and other edits will not take place until an accounting line is created on a system-generated transaction for the authorization. This delayed inference allows the setup of an Accounting Template or other inference page outside of Debt Management to be used for debt records. Then if COA values need to change, only the inference page needs to be updated and not every debt record. If COA values change such that outstanding balances are now under incorrect COA, then a manually entered accounting transaction will be required.
The Authorization COA tab contains many common Accounting fields as described in the Accounting topic in the Transactions User Guide. The following fields are not common to Accounting tabs:
Field Level InformationField Level Information
Field Name |
Required? |
Field Description |
Line Number |
System Set |
Each Authorization COA record is identified by a system-assigned number starting with 1. |
Percentage |
Required |
Each Authorization COA record has a required Percentage to define the percentage used by the application when creating transactions to record or reduce the authorization. The value in this field cannot be negative and it cannot be greater than 100. Also, the sum of percentages on all Authorization COA records for a given authorization must sum to 100%. |
Line Description |
Optional |
Line Description allows the specification of information that is placed on every accounting line created for the authorization by a Debt Management batch process. As the Authorization Debt ID is placed on all such accounting lines, the Line Description can contain textual information such as the Authorization Name so that descriptive information exists in a journal like the Accounting Journal. |
Activity |
Conditionally Required |
This chart of account is optional unless made required by online configuration. Enter a value that is defined on Activity (ACTV) or let the value default from the Accounting Template or COA inference page on a system-generated transaction. |
Sub Activity |
Conditionally Required |
This chart of account is optional unless made required by online configuration. Enter a value that is defined on Sub Activity (SACTV) or let the value default from the Accounting Template or COA inference page on a system-generated transaction. |
Function |
Conditionally Required |
This chart of account is optional unless made required by online configuration. Enter a value that is defined on Function (FUNC) or let the value default from the Accounting Template or COA inference page on a system-generated transaction. |
Sub Function |
Conditionally Required |
This chart of account is optional unless made required by online configuration. Enter a value that is defined on Sub Function (SFUNC) or let the value default from the Accounting Template or COA inference page on a system-generated transaction. |
