The history page provides a means to query on, review, and download a listing of the debt, accounting, and budgeting transactions that have processed against a Debt ID with Major Type of Debt.
This page requires a minimum of information be entered before selecting to apply a filter:
An ID must be entered or selected in one of the multiple ID browse fields. Only one ID can be entered in these fields and wildcard values are not allowed.
The other browse fields (Created/Updated, Transaction Code, Transaction Dept Code, and Transaction ID) are optional. Wildcard values and multiple values separated by commas are allowed in these fields.
After entering values in the search fields, select the Browse link to perform a search. If matching records are found, the records are listed in the results grid. The results can be sorted by one of the following columns: Created/Updated, Transaction, or Transaction Location.
Created/Updated provides the Application Date that the record was created on the Debt History page for new records or last updated for existing records.
Transaction provides a hyperlink to the actual transaction that contains the specified Debt ID.
Transaction Location indicates the tab of the transaction that contains that Debt ID and the line number for that tab.
Special Note: As posting line numbers are randomly assigned during transaction processing, what was on one posting line in one version may be on another posting line in another version. When posting lines change numbers between versions, there will be 2 debt history records. When numbers are consistent, then there is only 1 record reflecting the new total.
Amount provides the amount for the given record (line). Special Note: Credits are negatives so increases to revenues and to liability accounts will appear negative.
This page contains a Download link that allows for the downloading of selected records from a search for research purposes. There is a limit to the number of fields (5000). When this limit is reached, the system will stop downloading any more records.
The following abbreviations have been used in the download:
VL – Vendor Line
CL – Commodity Line
AL – Accounting Line
PL – Posting Line
BL – Budget (Transaction) Line
DL – Debt (Instrument) Line