Bank

In order to properly record cash internally or externally, a bank account must be associated with that cash activity. In some instances, that definition occurs one step prior to impacting cash. As the actual identification points of a bank account are pieces of information that very few users need to have access to, in CGI Advantage that sensitive information is defined to a generic bank code for use on account transactions and the historical records created from them. This association and definition of an ‘Advantage Bank Account’ is done on the Bank (BANK) reference page. Banks are so fundamental that they must be setup for even establishing a fund code because when doing so a general defaulting Bank, EFT Bank, and a Master Bank are all required.

Most fields are clear about what is being recorded from the descriptive name you give to the bank account (typically the actual name of the bank along with any additional information in the event more than one account exists at that actual bank) to the ABA Number, and address information.

Field	Description
Check Number on MD	Designates whether or not the Check Number on a Manual Disbursement (MD) transaction without the Adjustment indication will come from the Next Check Number field or the Next Alternate Check Number field on the Next Available Information tab.
Check Stock Type	Values of PrePrinted and Plain are used to direct the Check Print batch process.
Positive Pay Template ID	This field is needed when using the Positive Pay feature of Advantage. Values are defined first on the Positive Pay Configuration (PPCNFG) page.
Cash Account Number Sub Cash Account	When a posting code is setup with Bank as the First Inference Source, this BSA and optional Sub BSA will infer to a posting line and be used unless allowed to be overridden at the Accounting Line.
Bank Account Status	Use of this status allows users to indicate the current status of the Bank Account as: Active – This status allows normal processing. Transactions, reference pages and batch processes allow the normal processing of records containing an active Bank Closing – This status is assigned to a Bank when the bank account is in the process of being closed out. This status provides time to allow the processing of transactions using the bank to process to completion and the account to be reconciled. Reference pages do not edit for this status. New transactions receive an overridable error message upon validate and submit. For modification or cancellation transactions, a different message is issued as warning initially, but that can be adjusted. Batch processes continue to process records with a bank with this status. Closed – This status is assigned to a bank account that has been closed and reconciled. Reference pages that contain an editable Bank field do not allow records to be created or modified with this status. Transactions using bank with this status receive a hard error message on validate and submit. Batch processes, with the exception of the Daily Bank Account Balance batch job, will process records with a bank account that is closed. That particular batch process will stop making updates for a close bank.
Bank Account Type	This classification that defaults to Not Applicable is an optional one for reporting purposes unless using the Department Based Local Bank Sweep feature discussed in the Treasury Accounting User Guide. The field is initially hidden and Configure Page (DESIGNER) must be used to make it visible before using.
BAI ABA Number	This optional field is used to store the ABA Number as sent in the BAI file for the Department Based Local Bank Sweep feature, which is discussed in detail in the Treasury Accounting User Guide. The field is initially hidden and Configure Page (DESIGNER) must be used to make it visible before using.
BAI Bank Account Number	This optional field is used to store the Bank Account Number as sent in the BAI file for the Department Based Local Bank Sweep feature, which is discussed in detail in the Treasury Accounting User Guide. The field is initially hidden and Configure Page (DESIGNER) must be used to make it visible before using.
Next Available EFT No	This field has an alternative that is not apparent in the label: If the EFT_NUM_USE_DATE (EFT Number Use Date) parameter on Application Parameter (APPCTRL) is set to true (or if a value is not provided), then the system will use the first 8 digits for the current date and the remainder of the digits a sequence number for the EFT Number generated by the AD Chain.
Gateway Operator Identification	This field is an optional tertiary field that indicates whether the gateway operator’s services will be provided to other countries or not. In order to use this field, user needs to enter a Receiving Depository Financial Institution (RDFI) routing number and the same information will be printed in the Record Type 6 third field and 5th IAT Addenda record (714) for Foreign ACH Payments on the generated IAT ACH file.
Automated Reconciliation	This field is an optional tertiary field that indicates whether a bank account code can be reconciled with a banks BAI file. If the check box is selected then this bank account code can be reconciled with a bank BAI file. If the check box is not selected, then this bank account code cannot be reconciled with a bank BAI file.
Warrant Payable Warrant Payable Sub account	These fields provide the option to use unique balance sheet account codes for warrants payable by bank account. As such, a user can see how much is payable in an inquiry or report when Bank is not included. Associated setup on Posting Code (PSCD) is required for the warrant payable posting code.