Paid Checks

This page allows viewing all checks (or warrants) that have been reconciled by the system. The Check Reconciliation process moves records from Check Reconciliation to Paid Checks. Occasionally, situations arise where additional actions are required to address to a mistake that happened internally or one that happened at the bank. The Paid Check Restore page accessed from Paid Checks allows authorized users to move records from Paid Checks back to Check Reconciliation. When a record is moved backwards, Status is set to Disbursed/Warranted and the Cleared Date field is set to blank.

Paid Check page contains the following actions/links:

  Record-level actions/linksRecord-level actions/links

  • Paid Check Restore

  • Check Writer Payment

  • Accrual Inquiry

  • Check/Deposit Manual Update Tracking

  • Paid Checks Update

Paid Checks can be accessed from transitions on many pages including Paid Check Restore, Vendor Payment History, Check Search, and Vendor Transaction History.

CGI Advantage Financial contains two different methods of viewing attachments of cleared checks/warrants. Both are supported with the Paid Checks with Attachments page.

  • The first method stores images as attachments within Advantage using the Check Image Recon Chain. Here the images are stored in Advantage and available through the Paid Checks with Attachments page. There is also a Check Image Load page that is used in this process to manually address problems attaching an image.

  • The second method supports storing images in a 3rd party system. These images are accessed through a record-menu action called View Image  on the Paid Check (PDCHK) that first must be enabled by updating the Check Digits in Check Image File Name field on System Options (SOPT). The image is accessed in the enterprise content manager server URL configured on the Encrypted Batch Parameters (ENBP) page. The image can be in any format (for example, PNG, JPG, PDF), if the ECM server URL on the ENBP page has that specific file extension.

There is a Paid Check Archiving process to archive records form Paid Checks of a defined age. The records can be restored by the Paid Check Table Restore process. Refer to the CGI Advantage Financial - Utilities Run Sheets guide for more information on these jobs.