The steps below are for recording the issuance of a manual check. In this case, the check is out the door (for example, handwritten check), but has not been recorded within CGI Advantage. The Manual Disbursement may be used to record this issuance by posting the check number used to the Check Reconciliation table and posting the appropriate accounting and budgetary entries.
Note: A manual check may reference a payment request, but may be setup so that it is not systematically required. Project sites should discuss procedures/requirements for a manual disbursement to be created (for example, whether it requires reference?).
Enter a Payment Request.
Copy forward from the Payment Request to the Manual Disbursement and select the Manual Check check box.
Enter the Check Number used to issue the check. The check number entered does not have to be equal to the Next Alt Check Number on BANK. If it does not, there should be valid reasons.
Validate the transaction and review error messages.
AP Central User - Submit the transaction.
AP Central User - Review Header (Print Status) and posting line. On the MD Header, the Print Status Indicator stays at Not Ready to Print (since this is a Manual Check)