Vendor Invoice Hold

The Payment Hold Maintenance (PHM) transaction type has a Hold Level of Vendor Invoice Hold, which is very different from the others in that it is not holding an existing disbursement request but is intended to stop future disbursement requests from referencing and paying a disputed vendor invoice number. A disputed vendor invoice is not on the Vendor Invoice Registry either. The only location where the invoice is recorded while in dispute is Payment Hold Maintenance (PHLDM). Disbursement requests in the Accounting Based Spending transaction type and all in the Commodity Payment Request transaction type except for the Matching PR - Negative (PRN) transaction are rejected if a disputed invoice is referenced.

To use this feature, sections of invoice hold fields on the Payment Hold Maintenance transaction and the Payment Hold Maintenance page need to be made visible. There are a small number of edits for reasonable data within the feature, but others necessary for implementation need to be added with Configurable Validation records. The other sections applicable to payment holds do not apply to invoice holds, nor does any system process for holds.

To remove an invoice hold, a new Payment Hold Maintenance transaction is processed to update the existing record by changing the Request Hold Action to Remove Hold and completing the Dispute Resolution Date and Dispute Resolution Reason. Alternatively, those with adequate security can remove the hold with the Payment Hold Maintenance page.