The event types in this area are ones that reclassify accounting done as part of a disbursement. The Disbursement Reclassification transaction type performs those event types that have to memo reference a disbursement and the Manual Disbursement in adjustment mode or the Journal Voucher transaction type performs those that may memo reference a Disbursement Reclassification.
Event types in this area can, and often vary, on a site by site basis given procedural and legal requirements for handling disbursements that are never redeemed.
DRCL Event Category includes the following event types that will be used to reclassify the cash or warrants payable amounts recorded on disbursements. This Disbursement Reclassification Event Category uses the Disbursements Reclassification Event Type Processor logic.
DR01: Stale Cash/Clearing Fund (CF) Warrant Disbursement - This event type is used when a check or clearing fund warrant is outstanding past the number of days defined procedurally to be considered stale. Cash is restored under a different posting code for tracking purposes and a liability established. The expenditure is not credited however. The Stale Payable liability is established given that the disbursement has not been cancelled and may still be redeemed on day.
Posting Pair A: Disbursement
Dr D004: Stale Payable Cash (A)
Cr D101: Stale Payable Disbursement (L)
Posting Pair B: Retainage 1
Dr D004: Stale Payable Cash (A)
Cr D101: Stale Payable Disbursement (L)
Posting Pair C: Retainage 2
Dr D101: Stale Payable Disbursement (L)
Cr D004: Stale Payable Cash (A)
Posting Pair D: Use Tax
Dr D101: Stale Payable Disbursement (L)
Cr D004: Stale Payable Cash (A)
Posting Pair E: Backup Withholding
Dr D101: Stale Payable Disbursement (L)
Cr D004: Stale Payable Cash (A)
Posting Pair F: Interest / Penalty
Dr D004: Stale Payable Cash (A)
Cr D101: Stale Payable Disbursement (L)
Posting Pair G: Intercept
Dr D101: Stale Payable Disbursement (L)
Cr D202: Intercepted Cash (A)
Posting Pair H: Discount
Dr D101: Stale Payable Disbursement (L)
Cr D004: Stale Payable Cash (A)
Posting Pair I: Clearing Fund
Dr D018: Warrant Clearing Payable (L)
Cr D017: Warrant Clearing Cash (A)
Posting Pair K: Contract Withholding
Dr D101: Stale Payable Disbursement (L)
Cr D004: Stale Payable Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the stale payable to another account.
DR02: Stale Warrant Disbursement - This event type is used when a standard warrant is outstanding past the number of days defined procedurally to be considered stale. Warrants payable is restored under a different posting code for tracking purposes and another liability is established. The expenditure is not credited however. The Stale Payable liability is established given that the disbursement has not been cancelled and may still be redeemed on day. In the entries above for DR01 where D004: Stale Payable Cash (A) is listed, it is replaced for event type DR02 with D008: Stale Warrants Payable (L).
Postings for DR02 are the same as those of DR01 except that D004 is replaced with D008: Stale Warrants Payable and posting pair I does not have any posting codes.
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the stale payable to another account.
DR03: Escheat Cash/Clearing Fund (CF) Warrant Disbursement - This event type is used when a check or clearing fund warrant is outstanding past the number of days defined procedurally to be considered Escheated. Cash is restored under a different posting code for tracking purposes and a liability established. The expenditure is not credited however. The Escheat Payable liability is established given that the disbursement has not been cancelled and may still be redeemed on day.
Posting Pair A: Disbursement
Dr D005: Escheat Payable Cash (A)
Cr D102: Escheat Payable Disbursement (L)
Posting Pair B: Retainage 1
Dr D005: Escheat Payable Cash (A)
Cr D102: Escheat Payable Disbursement (L)
Posting Pair C: Retainage 2
Dr D102: Escheat Payable Disbursement (L)
Cr D005: Escheat Payable Cash (A)
Posting Pair D: Use Tax
Dr D102: Escheat Payable Disbursement (L)
Cr D005: Escheat Payable Cash (A)
Posting Pair E: Backup Withholding
Dr D102: Escheat Payable Disbursement (L)
Cr D005: Escheat Payable Cash (A)
Posting Pair F: Interest / Penalty
Dr D005: Escheat Payable Cash (A)
Cr D102: Escheat Payable Disbursement (L)
Posting Pair G: Intercept
Dr D102: Escheat Payable Disbursement (L)
Cr D202: Intercepted Cash (A)
Posting Pair H: Discount
Dr D102: Escheat Payable Disbursement (L)
Cr D005: Escheat Payable Cash (A)
Posting Pair I: Clearing Fund
Dr D018: Warrant Clearing Payable (L)
Cr D017: Warrant Clearing Cash (A)
Posting Pair K: Contract Withholding
Dr D102: Escheat Payable Disbursement (L)
Cr D005: Escheat Payable Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the Escheat payable to another account.
DR04: Escheat Warrant Disbursement - This event type is used when a standard warrant is outstanding past the number of days defined procedurally to be considered Escheated. Warrants payable is restored under a different posting code for tracking purposes and another liability is established. The expenditure is not credited, however. The Escheat Payable liability is established given that the disbursement has not been cancelled and may still be redeemed on day. In the entries above for DR03 where D005: Escheat Payable Cash (A) is listed, it is replaced for DR04 with D009: Escheat Warrants Payable (L).
Postings for DR04 are the same as those of DR03 except that D005 is replaced with D009: Escheat Warrants Payable and posting pair I does not have any posting codes.
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the Escheat payable to another account.
DR05: Cancel Cash/Clearing Fund (CF) Warrant Disbursement - This event type is used when a check or clearing fund warrant is outstanding past the number of days defined procedurally to be considered cancelled. Cash is restored under the same posting code originally recorded on the disbursement and a liability established that is then later transferred with a Journal Voucher to a final account that may be revenue or an equity account depending on procedural and legal requirements. The expenditure is not credited however.
Posting Pair A: Disbursement
Dr A001: Cash (A)
Cr D019: Cancelled Disbursement Payable (L)
Posting Pair B: Retainage 1
Dr A001: Cash (A)
Cr D019: Cancelled Disbursement Payable (L)
Posting Pair C: Retainage 2
Dr D003: Retainage Payable (L)
Cr A001: Cash (A)
Posting Pair D: Use Tax
Dr D006: Use Tax Payable (L)
Cr A001: Cash (A)
Posting Pair E: Backup Withholding
Dr D010: Backup Withholding Payable (L)
Cr A001: Cash (A)
Posting Pair F: Interest / Penalty
Dr A001: Cash (A)
Cr D019: Cancelled Disbursement Payable (L)
Posting Pair G: Intercept
Dr D019: Cancelled Disbursement Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair H: Discount
Dr D019: Cancelled Disbursement Payable (L)
Cr A001: Cash (A)
Posting Pair I: Clearing Fund
Dr D018: Warrant Clearing Payable (L)
Cr D017: Warrant Clearing Cash (A)
Posting Pair K: Contract Withholding
Dr D028: Contract Withholding Payable (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the cancelled disbursements payable to another account.
DR06: Cancel Warrant Disbursement - This event type is used when a standard warrant is outstanding past the number of days defined procedurally to be considered cancelled. Warrants payable is restored under the same posting code originally recorded on the disbursement and another liability is established that is then later transferred with a Journal Voucher to a final account that may be a revenue or an equity account depending on procedural and legal requirements. The expenditure is not credited, however. In the entries above for DR05 where A001: Cash (A) is listed, it is replaced for DR06 with D007: Warrants Payable (L).
Postings for DR06 are the same as those of DR05 except that A001 is replaced with D007: Warrants Payable and posting pair I does not have any posting codes.
Prior Event Types: Referenced accounting activity for this event type is required to be a memo reference to either an automatic or manual disbursement.
Subsequent Event Types: Referencing of this type of accounting activity will likely not occur unless in a memo form to move the cancelled disbursements payable to another account.
ACT Event Category includes the following event types that will be used in the case that a payment request needs to be cancelled in a prior year that currently has funds tied up as an Accrued Expenditure. If a cancellation action were taken against the request, then fund balance would be incorrect in that year. Other types of requests that are only balance sheet payments do not have the same concern with fund balance.
To accommodate the need to close out the request, three sets of event types are delivered. The procedure for closing the request starts with a Manual Disbursement (MD) transaction being created that references the request. On the Header of the MD, the Adjusting Entry indication is true. The accounting line (or lines) referencing the request will default the normal event type for disbursements. Because of the Header indication, there will be no actual disbursement. The liquidation posting line and standard posting lines created for the referencing accounting lines will have a net effect of zero on budgets and fund balance. Disbursements Payable will be liquidated and Cash will be credited. One or more new accounting lines without referencing information are then added with the appropriate choice of event types listed below. These accounting lines should have a negative amount and offset all of the positive accounting lines so that the transaction totals to zero dollars.
Because of the negative line amounts associated with these event types, the postings shown below (as defined on the Event Type page) will be reversed. No special event type processor logic is needed for these event types, which is why they belong in the ACT Event Category. The Accounting Event Category uses the Generic Event Type Processor logic.
DR07: Reclassify Cash / Clearing Fund (CF) Warrant as Cancelled Disbursements Payable (D/P) - See event type DR08 below. The only difference is that DR07 will credit A001: Cash (A) instead of D007.
DR08: Reclassify Warrant as Cancelled Disbursements Payable (D/P) - This event type and the one above (DR07) are used when the cancelled request should be booked as Cancelled Disbursements Payable along with all other disbursements cancelled with a Disbursement Reclassification transaction with a Reclassification Type of Cancel.
Posting Pair A: A
Dr D019: Cancelled Disbursement Payable (L)
Cr D007: Warrants Payable (L)
Prior Event Types: Referenced accounting activity for this event type is often in the form of a memo reference to a Disbursement Reclassification transaction that recorded a cancellation of a disbursement by mistake.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR09: Reclassify Cash / Clearing Fund (CF) Warrant as Revenue - See event type DR10 below. The only difference is that DR09 will credit A001: Cash (A) instead of D007.
DR10: Reclassify Warrant as Revenue - This event type and the one above (DR09) are used when the cancelled request should be booked as Revenue. When booked in the same fund originally on the request, the fund balance effect of the revenue will offset that of the request.
Posting Pair A: A
Dr R003: External Collected Earned Revenue
Cr D007: Warrants Payable (L)
Prior Event Types: Referenced accounting activity for this event type is often in the form of a memo reference to a Disbursement Reclassification transaction that recorded a cancellation of a disbursement by mistake.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR11: Reclassify Cash / Clearing Fund (CF) Warrant as Equity - See event type DR12 below. The only difference is that DR11 will credit A001: Cash (A) instead of D007.
DR12: Reclassify Warrant as Equity - This event type and the one above (DR11) are used when the cancelled request should be booked as Equity. The posting code used is the Generic Equity that will require the entry of a BSA value on the accounting line. If Fund Balance or Retained Earnings is to be used as that BSA, it is advisable to change the posting code A014 to A200 or A201 respectively, or create new event types.
Posting Pair A: A
Dr A014: Generic Equity (E)
Cr D007: Warrants Payable (L)
Prior Event Types: Referenced accounting activity for this event type is often in the form of a memo reference to a Disbursement Reclassification transaction that recorded a cancellation of a disbursement by mistake.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
WRCL Event Category includes the following event types that will be used when the Standard Warrant or Clearing Fund Warrant model is being used for disbursements. These event types are commonly used on one of the Warrant Reconciliation transaction codes (WR or AWR). That transaction will not only perform the accounting but also change the status of a disbursement from Warranted to Paid.
DR20: Redeem Clearing Fund (CF) Warrant - When a clearing fund warrant is presented by the holder to the bank of the warrant, at that time the warrant has been 'redeemed.' At this point, the warrant payable account in the clearing fund is reduced and cash is decreased.
Posting Pair A: A
Dr D018: Warrant Clearing Payable (L)
Cr D017: Warrant Clearing Cash (A)
Prior Event Types: Referenced accounting activity for this event type is often in the form of a memo reference to a Disbursement transaction.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR21: Redeem Regular Warrant - When a regular or standard warrant is presented by the holder to the bank of the warrant, at that time the warrant has been 'redeemed.' At this point, the warrant payable account is reduced and cash is decreased. Postings shown below are typical and not as found on the Event Type reference page as those posting pairs typically negative on the disbursement cause this event type to ‘flip’ what is setup.
Posting Pair A: A
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Posting Pair B: B
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Posting Pair C: C
Dr A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair D: D
Dr A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair E: E
Dr A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair F: F
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Posting Pair G: G
D A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair H: H
Dr A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair K: K
Dr A001: Cash (A)
Cr D007: Warrants Payable (L)
Posting Pair L: L
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is often in the form of a memo reference to a Disbursement transaction.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
ACT Event Category includes the following event types that are used to correct postings for a disbursement transaction. These event types are commonly used on a Disbursement Revision (DX) transaction sub type.
When a DX is used to correct a group disbursement transaction, a memo reference to the disbursement transaction is not required. No special event type processor logic is needed for this event type.
GA01: Cash Expenditure Correction - Used to revise expenditure disbursements with Cash and Clearing Fund Warrant models in bulk.
This event type is delivered to require a vendor code for 1099 reasons, but that requirement has often been relaxed. However, use of an event type for expenditure corrections made for disbursements should require a vendor code for 1099 purposes as the correction can be to a reportable object, to a different reportable object, or to a non-reportable object from a reportable one.
Posting Pair A: A
Dr D014: External Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and would only be in the form of a memo reference.
Subsequent Event Types: Referencing activity against this event type is not likely.
When a DX is used to correct a specific disbursement transaction, a memo reference to the disbursement transaction is required. No special event type processor logic is needed for these event types.
DR30: Individual Check & Clearing Fund Warrant Exp Disbursement Revision - Used to revise expenditure disbursements with Cash and Clearing Fund Warrant models for individual disbursements.
Posting Pair A: A
Dr D014: External Cash Expenditure/Expense (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction; however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR31: Individual Std. Warrant Exp Disbursement Revision - Used to revise expenditure disbursements with Standard Warrant model for individual disbursements.
Posting Pair A: A
Dr D013: Cash Expenditure/Expense - Warrants (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction; however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR32: Individual Revenue Disbursement Revision - Used to revise revenue disbursements under any disbursement model for individual disbursements.
Posting Pair A: A
Dr R003: External Collected Earned Revenue (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction; however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR33: Individual Asset Disbursement Revision - Used to revise asset balance sheet disbursements under any disbursement model for individual disbursements.
Posting Pair A: A
Dr A016: Generic Asset (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR34: Individual Liability Disbursement Revision - Used to revise liability balance sheet disbursements under any disbursement model for individual disbursements.
Posting Pair A: A
Dr A015: Generic Liability (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
DR35: Individual Equity Disbursement Revision - Used to revise equity balance sheet disbursements under any disbursement model for individual disbursements.
Posting Pair A: A
Dr A014: Generic Equity (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is required to be in the form of a memo reference to a Disbursement transaction however, a reference is not required.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
ADIS Event Category includes the following event types that will be used to reclassify funds to cash for the warranted records (Transaction Code is CW or CE) that were recently reconciled on Check Reconciliation (CHREC). This Disbursement Reclassification Event Category uses the Disbursements Event Type Processor logic.
CW25: Redeem C.F. Warrant - This event type is used when clearing a Check Writer disbursement when the Clearing Fund Warrant model for disbursements applies.
Posting Pair A: Disbursement
Dr D018: Warrant Clearing Payable (L)
Cr D101: Warrant Clearing Cash (A)
Prior Event Types: Referenced accounting activity for this event type is not done.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
CW26: Redeem Regular Warrant - This event type is used when clearing a Check Writer disbursement when the Standard Warrant model for disbursements applies.
Posting Pair A: Disbursement
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is not done.
Subsequent Event Types: Referencing of this accounting activity is not a likely occurrence.
ACT Event Category includes the following event type that will be used when the Standard Warrant disbursement model is used in conjunction with front-end split. This event type is used on the transactions generated from the Warrant Reclassification process (CH transaction type) when a warrant has already been redeemed but has now been processed by the Cost Accounting Reclassification process.
DR22: Warrant Reconciliation Adjustment
Posting Pair A: A
Dr D007: Warrants Payable (L)
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is in the form of a memo reference to a Disbursement transaction.
Subsequent Event Types: Referencing of this accounting activity will not happen.