Intercepts
The event types in this subset of Internal Accounting are used to record intercept activity after a disbursement has recorded the intercepted cash and an intercept liability under the chart of accounts for which the disbursement was recorded.
A variety of different accounting models is used in completing intercept activity because of the variety of receivables that can be intercepted, comparison of fund/sub fund values between parties, comparison of bank accounts used by both parties, and the various types of intercept capabilities: external and internal. The external and internal capabilities result in the following combinations:
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Receivable System |
Disbursement System |
|
Internal1 |
Internal |
|
Internal |
External2 |
|
External |
Internal |
|
External |
External |
1) An internal system is the CGI Advantage Financial application
2) An external system is another application other than CGI Advantage Financial
Prior event type referencing is determined based on the receivable and disbursement system comparison above. For this reason the Prior Event Types tab has been omitted from the intercept event types.
When the debt (receivable) is internal, the 2nd Party Accounting (accounting line) transaction tab will contain a reference to the receivable. Lines on this tab that are for intercept fees will not contain that reference, however. If the debt is recorded in an external system, the reference transaction information comes from the Intercept Request Page (INTR) and will likely be a Transaction Code of N/A instead of the normal Receivable transaction code because the receivable is external.
When the disbursement system is internal, the Exchange Details (vendor line) transaction tab will contain a reference to the disbursement transaction that took the intercept and will also contain the event type of that disbursement line. When the disbursement system is external, there will be no reference to any disbursement and the event type will be the one established as the Default Event Type on the matching Intercept External Allocation (INTEA) record.
To control what receivable can be intercepted, many methods of control are available:
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Each event type used to record a receivable is marked eligible by a check in the Eligible For Intercept Process indication on the Event Type (ETYP) page.
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Each revenue source is marked eligible by a check in the Eligible For Intercept Process indiication on the Revenue Source (RSRC) page.
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In order to be intercepted, a Receivable has to be added to Intercept Request (INTR).
The IN* event types below are for internal intercepts, with the exception of IN00. The IE* event types are for external intercepts. The IF* event types are used to record any fees associated with an intercept.
IN10: Intercept Transfer With Same Banks - Earned - This event type is used for intercepts of a receivable that booked Billed Earned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R003: External Collected Earned Revenue
IN11: Intercept Transfer With Different Banks - Earned - This event type is used for intercepts of a receivable that booked Billed Earned Revenue where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R002: External Billed Earned Revenue
IN12: Intercept Transfer With Same Banks - Unearned - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R102: Collected Unearned Revenue
IN13: Intercept Transfer With Different Banks - Unearned - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R101: Billed Unearned Revenue (L)
IN14: Intercept Transfer With Same Banks - Deposit - This event type is used for intercepts of a receivable that booked Billed Deposits where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R202: Collected Deposit (L)
IN15: Intercept Transfer With Different Banks - Deposit - This event type is used for intercepts of a receivable that booked Billed Deposits where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R201: Billed Deposit (L)
IN16: Intercept Transfer With Same Banks - Vendor Refund - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr D014: External Cash Expenditure/Expense
IN17: Intercept Transfer With Different Banks - Vendor Refund - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are different.
If desired, the D011 posting code below could be replaced with R301 - Expenditure Refund Holding Account so that budget authority would not be restored until the clearing accounts had been cleared.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr D011: External Accrued Expenditure / Expense
IN00: Internal External Event Type on Vendor Line - This event type is intended for use on the vendor line of the generated Intercept Transfer transaction from an external disbursement system to ensure proper editing of Event Type Requirement rules on the vendor line because the rules for the event type on the accounting line would not be correct to use. Setup on the Intercept External Allocation (INTEA) page would be where this event type would be established as the Default Event Type.
Posting Pair A: A
None
IE10: Intercept Transfer With Same Banks - Earned - This event type is used for intercepts of a receivable that booked Billed Earned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R003: External Collected Earned Revenue
IE11: Intercept Transfer With Different Banks - Earned - This event type is used for intercepts of a receivable that booked Billed Earned Revenue where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R002: External Billed Earned Revenue
IE12: Intercept Transfer With Same Banks - Unearned - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R102: Collected Unearned Revenue
IE13: Intercept Transfer With Different Banks - Unearned - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R101: Billed Unearned Revenue (L)
IE14: Intercept Transfer With Same Banks - Deposit - This event type is used for intercepts of a receivable that booked Billed Deposits where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R202: Collected Deposit (L)
IE15: Intercept Transfer With Different Banks - Deposit - This event type is used for intercepts of a receivable that booked Billed Deposits where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R201: Billed Deposit (L)
IE16: Intercept Transfer With Same Banks - Vendor Refund - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr D014: External Cash Expenditure/Expense
IE17: Intercept Transfer With Different Banks - Vendor Refund - This event type is used for intercepts of a receivable that booked Billed Unearned Revenue where the bank account for the intercepting fund and receivable fund are different.
If desired, the D011 posting code below could be replaced with R301 - Expenditure Refund Holding Account so that budget authority would not be restored until the clearing accounts had been cleared.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr D011: External Accrued Expenditure / Expense
ED01: External Debt Intercept Transfer With Same Banks - Unearned - This event type is used to complete the recording of intercept against external debt when the bank accounts for the intercepting party and the external debt entity are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R102: Collected Unearned Revenue (L)
ED02: External Debt Intercept Transfer With Different Banks - Unearned - This event type is used to complete the recording of intercept against external debt when the bank accounts for the intercepting party and the external debt entity are the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (L)
Cr R101: Billed Unearned Revenue (L)
IF01: Default Fees Same Banks - Earned Revenue - This event type is used to complete the recording of the default intercept fee taken on a disbursement where the bank account for the intercepting fund and receivable fund were the same.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R003: External Collected Earned Revenue
IF02: Intercept Transfer With Different Banks - Earned - This event type is used to complete the recording of the default intercept fee taken on a disbursement where the bank account for the intercepting fund and receivable fund are different.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R002: External Billed Earned Revenue
IF03: Supplementary Fees Same Banks - Unearned Revenue - This event type is used to complete the recording of the supplementary fee taken on a disbursement where the bank account for the intercepting fund and external entity's fund were the same. Unearned revenue is used because supplemental fees only occur when External debt is intercepted by an Internal disbursement system. The fee is temporarily recorded as a liability (unearned revenue) and then another transaction (GAIP transaction code as delivered) is created later to request a disbursement out of that liability account to the External entity.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr D202: Intercepted Cash (A)
Posting Pair B: Receiver
Dr A001: Cash (A)
Cr R102: Collected Unearned Revenue (L)
IF04: Supplementary Fees With Different Banks - Earned - This event type is used to complete the recording of the supplementary fee taken on a disbursement where the bank account for the intercepting fund and external entity's fund were different. Unearned revenue is used because supplemental fees only occur when External debt is intercepted by an Internal disbursement system. The fee is temporarily recorded as a liability (unearned revenue) and then another transaction (GAIP transaction code as delivered) is created later to request a disbursement out of that liability account to the External entity.
Posting Pair A: Provider
Dr D201: Intercept Payable (L)
Cr A002: Due To Fund (L)
Posting Pair B: Receiver
Dr A003: Due From Fund (A)
Cr R101: Billed Unearned Revenue (L)
