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InfoEvent types is this area are used both for input and output of inventory items to and from a warehouse. Many perform two-party accounting like those in the previous Internal Accounting tab, while others either record accounting for just the warehouse or the requestor of goods from a warehouse.
The following event types are in the PR Event Category:
ST50: Request For Inventory - Consumption I - Use of this event type will occur for a consumption method warehouse that chooses to create postings. When used on the Requisition transaction type, it will update the Requested Quantity for the inventory item and start the procurement process.
The procurement event type PR01 - Request Non Accounting can also be used by a consumption method warehouse. This event type will post to the Non Accounting posting codes that may or may not write out to the Accounting Journal. Updates to the inventory inquiries will be the same with PR01 as it would be with ST50 or ST51.
Posting Pair A: Item or Service.
Dr P010: Memo Pre Encumbrance (AO)
Cr P011: Reserve for Memo Pre Encumbrance (A)
Prior Event Types: Referenced accounting activity for this event type is not available.
Subsequent Event Types: Referencing accounting activity for this event type can be with a Purchase Order using PR07: Order Non Accounting, ST60: Order For Inventory - Consumption I, or ST61: Order For Inventory - Consumption II. Referencing can also be with a Payment Request using ST71: Authorize Payment For Inventory - Consumption Method.
ST51: Request For Inventory - Consumption II - Use of this event type will occur for a consumption method warehouse that chooses not to create any accounting postings. When used on the Requisition transaction type, it will update the Requested Quantity for the inventory item and start the procurement process as if accounting entries had been created.
Posting Pair A: Item or Service.
None
Prior Event Types: Referenced accounting activity for this event type is not available.
Subsequent Event Types: Referencing accounting activity for this event type can be with a Purchase Order using PR07: Order Non Accounting, ST60: Order For Inventory - Consumption I, or ST61: Order For Inventory - Consumption II. Referencing can also be with a Payment Request using ST71: Authorize Payment For Inventory - Consumption Method.
ST52: Request Inventory - Purchase - Use of this event type will occur for a purchase method warehouse to record a pre encumbrance for inventory items requested. When used on the Requisition transaction type, it will update the Requested Quantity for the inventory item and start the procurement process.
PR02 is an event type that is similar to ST52 and is found in the Procurement tab later. The reason for the duplicate is to allow different controls for each event type.
Posting Pair A: Item or Service.
Dr P003: Pre Encumbrance
Cr P004: Reserve for Pre Encumbrance (E)
Prior Event Types: Referenced accounting activity for this event type is not available.
Subsequent Event Types: Referencing accounting activity for this event type can be with a Purchase Order using PR05: Order from External Vendor - Accounting or ST62: Order For Inventory - Purchase. Referencing can also be with a Payment Request using ST70: Authorize Payment For Inventory - Purchase Method or AP01: Authorize Normal Payment.
ST60: Order For Inventory - Consumption I - Use of this event type will occur for a consumption method warehouse that chooses to create postings. When used on the Purchase Order transaction type, it will update the Ordered Quantity for the inventory item and continue the procurement process.
The procurement event type PR07 - Order Non Accounting can also be used by a consumption method warehouse. This event type will post to the Non Accounting posting codes that may or may not write out to the Accounting Journal. Updates to the inventory pages will be the same with PR07 as it would be with ST60 or ST61.
Posting Pair A: Item or Service.
Dr P012: Memo Encumbrance (AO)
Cr P013: Reserve for Memo Encumbrance (A)
Prior Event Types: Referenced accounting activity for this event type is optional and if made would be to either PR07: Order Non Accounting, ST60: Order for Inventory - Consumption I, or ST61: Order for Inventory - Consumption II.
Subsequent Event Types: Referencing accounting activity for this event type will be most commonly with a Payment Request using ST71: Authorize Payment For Inventory - Consumption Method. However, referencing can be for correction with ST63: Encumbrance Correction - Consumption Method, ST64: Encumbrance Liquidation - Consumption Method, or with ST65: Encumbrance Correction & Credit Memo - Consumption Method.
ST61: Order For Inventory - Consumption II - Use of this event type will occur for a consumption method warehouse that chooses not to create any accounting postings. When used on the Purchase Order transaction type, it will update the Ordered Quantity for the inventory item and continue the procurement process as if accounting entries had been created.
Posting Pair A: Item or Service.
None
Prior Event Types: Referenced accounting activity for this event type is optional and if made would be to either PR07: Order Non Accounting, ST60: Order for Inventory - Consumption I, or ST61: Order for Inventory - Consumption II.
Subsequent Event Types: Referencing accounting activity for this event type will be most commonly with a Payment Request using ST71: Authorize Payment For Inventory - Consumption Method. However, referencing can be for correction with ST63: Encumbrance Correction - Consumption Method, ST64: Encumbrance Liquidation - Consumption Method, or with ST65: Encumbrance Correction & Credit Memo - Consumption Method.
ST62: Order Inventory - Purchase - Use of this event type will occur for a purchase method warehouse to record an encumbrance for inventory items ordered. When used on the Purchase Order transaction type, it will update the Ordered Quantity for the inventory item and continue the procurement process.
PR05 is an event type that is similar to ST62 and is found in the Procurement tab later. The reason for the duplicate is to allow different controls for each event type.
Posting Pair A: Item or Service.
Dr P005: Encumbrance
Cr P006: Reserve for Encumbrance (E)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Requisition with PR02: Request from External Vendor - Accounting or ST52: Request Inventory - Purchase.
Subsequent Event Types: Referencing accounting activity for this event type will be most commonly with a Payment Request using AP01: Authorize Normal Payment or ST70: Authorize Payment For Inventory - Purchase Method. However, referencing can be for correction with ST66: Encumbrance Correction - Purchase Method, ST67: Encumbrance Liquidation - Purchase Method, or with ST68: Encumbrance Correction & Credit Memo - Purchase Method.
ST63: Encumbrance Correction - Consumption Method - Use of this event type occurs when a Purchase Order line for a consumption method warehouse was inadvertently closed for more than it should have been or incorrectly referenced. When such a situation occurs and the Payment Request has been disbursed and that disbursement has cleared, this event type will correct the order. The event type will re-open all or a portion of that encumbrance and will not create a credit memo as ST65 (discussed later) does. In not creating a payment request, the correction is just to the order because the correct vendor was paid the correct amount.
The Event Type Requirements entry for this event type has the Require Inverse Reference indication true on the Event Type Requirements page. The Inverse Reference Type requires that the sign of the Line Amount of the referencing line be the opposite of the Line Amount of the referenced line. For this reason, the posting codes shown below will be switched in regards to the debit and credit.
Posting Pair A: Item or Service.
None, as the liquidation line created performs the necessary accounting.
Prior Event Types: Referenced accounting activity for this event type is required and will be to either PR07: Order Non Accounting, ST60: Order for Inventory - Consumption I, or ST61: Order for Inventory - Consumption II.
Subsequent Event Types: Referencing accounting activity for this event type will not occur.
ST64: E`4Hncumbrance Liquidation - Consumption Method - Use of this event type occurs when a Purchase Order line for a consumption method warehouse was not referenced and should have been or it was referenced partially and should have had a final reference. In either case, it is desired that the order line be closed for some amount, but that no request for payment be made. This event type will perform that liquidation and create no new accounting entries because it has no posting codes.
Posting Pair A: Item or Service.
None, as the liquidation line created, performs the necessary accounting.
Prior Event Types: Referenced accounting activity for this event type is required and will be to either PR07: Order Non Accounting, ST60: Order for Inventory - Consumption I, or ST61: Order for Inventory - Consumption II.
Subsequent Event Types: Referencing accounting activity for this event type will not occur.
The following event types are in the AP Event Category:
ST65: Encumbrance Correction & Credit Memo - Consumption Method - Use of this event type is to correct the same two mistakes that ST63 corrected (see that event type for more information). In addition to an order line that is open for too much, there is also a vendor that was paid too much or was paid and should not have been. The event type will re-open all or a portion of that order line and it will create a credit memo, which is really just a negative request for payment, that will offset the next payment to the vendor.
The Event Type Requirements entry for this event type has the Require Inverse Reference indication true on the Event Type Requirements page. The Inverse Reference Type requires that the sign of the Line Amount of the referencing line be the opposite of the Line Amount of the referenced line. For this reason, the posting codes shown below will be switched in regards to the debit and credit.
Posting Pair A: Disbursement
Dr S002: Inventory/Stock Offset (E)
Cr D001: Disbursements Payable (L)
Posting Pair F: Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is required and will be to either PR07: Order Non Accounting, ST60: Order for Inventory - Consumption I, or ST61: Order for Inventory - Consumption II.
Subsequent Event Types: Depending on the Disbursement Option on SOPT and whether or not a manual or automatic disbursement will be done, the event types that will reference and liquidate ST65 are: Pay for Inventory as Consumption Automatically (ST80-2) or Pay for Inventory as Consumption Manually (ST83-5). The AP Event Type Crosswalk (APEVXW) and MD Default Event Type (MDDFEV) will ensure the correct event type is placed on the disbursement according to SOPT and other disbursement parameters.
The following are in the PR Event Category:
ST66: Encumbrance Correction - Purchase Method - Use of this event type occurs when a Purchase Order line for a purchase method warehouse was inadvertently closed for more than it should have been or incorrectly referenced. When such a situation occurs, the Payment Request has been disbursed, and that disbursement has cleared, this event type will correct the order. The event type will re-open all or a portion of that encumbrance and will not create a credit memo as ST68 (discussed later) does. In not creating a payment request, the correction is just to the order because the correct vendor was paid the correct amount.
The Event Type Requirements entry for this event type has the Require Inverse Reference indication true on the Event Type Requirements page. The Inverse Reference Type requires that the sign of the Line Amount of the referencing line be the opposite of the Line Amount of the referenced line. For this reason, the posting codes shown below will be switched in regards to the debit and credit.
PR20 is an event type that is similar to ST66 and is found in the Procurement tab later. The reason for the duplicate is to allow different controls for each event type.
Posting Pair A: Item or Service.
None, as the liquidation line created performs the necessary accounting.
Prior Event Types: Referenced accounting activity for this event type is required and will be to either PR05: Order from External Vendor - Accounting or ST62: Order for Inventory - Purchase.
Subsequent Event Types: Referencing accounting activity for this event type will not occur.
ST67: Encumbrance Liquidation - Purchase Method - Use of this event type occurs when a Purchase Order line for a purchase method warehouse was not referenced and should have been or it was referenced partially and should have had a final reference. In either case, it is desired that the order line be closed for some amount, but that no request for payment be made. This event type will perform that liquidation and create no new accounting entries because it has no posting codes.
PR21 is an event type that is similar to ST67 and is found in the Procurement tab later. The reason for the duplicate is to allow different controls for each event type.
Posting Pair A: Item or Service.
None, as the liquidation line created performs the necessary accounting.
Prior Event Types: Referenced accounting activity for this event type is required and will be to either PR05: Order from External Vendor - Accounting or ST62: Order for Inventory - Purchase.
Subsequent Event Types: Referencing accounting activity for this event type will not occur.
The following event types are in the AP Event Category:
ST68: Encumbrance Correction & Credit Memo - Purchase Method - Use of this event type is to correct the same two mistakes that ST66 corrected (see that event type for more information). In addition to an order line that is open for too much, there is also a vendor that was paid too much or was paid and should not have been. The event type will re-open all or a portion of that order line and it will create a credit memo, which is really just a negative request for payment, that will offset the next payment to the vendor.
The Event Type Requirements entry for this event type has the Require Inverse Reference indication true on the Event Type Requirements page. The Inverse Reference Type requires that the sign of the Line Amount of the referencing line be the opposite of the Line Amount of the referenced line. For this reason, the posting codes shown below will be switched in regards to the debit and credit.
PR22 is an event type that is similar to ST68 and is found in the Procurement tab later. The reason for the duplicate is to allow different controls for each event type.
Posting Pair A: Disbursement
Dr D011: External Accrued Expenditure / Expense
Cr D001: Disbursements Payable (L)
Posting Pair F: Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not mandatory. When references are made, they would be to lines with event types: PR05 - Order from External Vendor or ST62 - Order for Inventory - Purchase.
Subsequent Event Types: Depending on the Disbursement Option on SOPT and whether or not a manual or automatic disbursement will be done, the event types that will reference and liquidate ST68 are: Pay Expenditure Automatically (DI01-3) or Pay Expenditure Manually (DI51-3). The AP Event Type Crosswalk (APEVXW) and MD Default Event Type (MDDFEV) will ensure the correct event type is placed on the disbursement according to SOPT and other disbursement parameters.
ST70: Authorize Payment for Inventory - Purchase Method - When a payment should be made for items to fill a warehouse that uses the purchase method of accounting, this event type is used. It is similar to AP01 in all respects except ST70 is not delivered to support retainage as that concept often does not apply for such purchases. When used, the Accounting Method defined for the Warehouse code entered on the parent commodity line to the accounting line with ST70 must match the Accounting Method setting of Purchase that ST70 has on the Event Type Requirements page.
Posting Pair A: Disbursement
Dr D011: External Accrued Expenditure / Expense
Cr D001: Disbursements Payable (L)
Posting Pair F: Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not mandatory. When references are made, they would be to lines with event types: PR03 - Request from External Vendor, PR05 - Order from External Vendor, ST52 - Request for Inventory - Purchase, or ST62 - Order for Inventory - Purchase.
Subsequent Event Types: Depending on the Disbursement Option on SOPT and whether or not a manual or automatic disbursement will be done, the event types that will reference and liquidate ST70 are: Pay Expenditure Automatically (DI01-3) or Pay Expenditure Manually (DI51-3). The AP Event Type Crosswalk (APEVXW) and MD Default Event Type (MDDFEV) will ensure the correct event type is placed on the disbursement according to SOPT and other disbursement parameters.
ST71: Authorize Payment for Inventory - Consumption Method - When a payment should be made for items to fill a warehouse that uses the consumption method of accounting, this event type is used. It is very different from AP01 and ST70 in that no budget updates occur for an accrued expenditure. When used, the Accounting Method defined for the Warehouse code entered on the parent commodity line to the accounting line with ST71 must match the Accounting Method setting of Consumption that ST71 has on the Event Type Requirements page.
Posting Pair A: Disbursement
Dr S002: Inventory/Stock Offset (E)
Cr D001: Disbursements Payable (L)
Posting Pair F: Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not mandatory. When references are made, they would be to lines with event types: PR07 - Order Non-Accounting, ST50 - Request for Inventory - Consumption I, ST51 - Request for Inventory - Consumption II, ST60 - Order for Inventory - Consumption I, or ST61 - Order for Inventory - Consumption II.
Subsequent Event Types: Depending on the Disbursement Option on SOPT and whether or not a manual or automatic disbursement will be done, the event types that will reference and liquidate ST71 are: Pay for Inventory as Consumption Automatically (ST80-2) or Pay for Inventory as Consumption Manually (ST83-5). The AP Event Type Crosswalk (APEVXW) and MD Default Event Type (MDDFEV) will ensure the correct event type is placed on the disbursement according to SOPT and other disbursement parameters.
The following event types are in the MDIS Event Category:
ST80 to 82: Pay for Inventory as Consumption by Check / Standard Warrant / Clearing Fund Warrant Automatically - This trio of event types is used when a warehouse uses the Consumption accounting method so that no expenditure or expense occurs until the inventory item is released from inventory.
ST83 to 85: Pay for Inventory as Consumption by Check / Standard Warrant / Clearing Fund Warrant Manually - This trio of event types is used when a warehouse uses the Consumption accounting method so that no expenditure or expense occurs until the inventory item is released from inventory.
Posting Pair A: Disbursement
Dr S002: Inventory/Stock Offset (E)
Cr A001: Cash (A)
Posting Pair D: Use Tax
Dr A001: Cash (A)
Cr D006: Use Tax Payable (L)
Posting Pair E: Backup Withholding
Dr A001: Cash (A)
Cr D010: Backup Withholding Payable (L)
Posting Pair G: Intercept Automatic Payments Only
Dr D202: Intercepted Cash (A)
Cr D201: Intercept Payable (L)
Posting Pair I: Clearing Fund
Dr D017: Warrant Clearing Cash (A)
Cr D018: Warrant Clearing Payable (L)
Posting Pair K: Contract Withholding
Dr A001: Cash (A)
Cr D028: Contract Withholding Payable (L)
Prior Event Types: The only two event types referenced would be ST68: Encumbrance Correction & Credit Memo - Purchase Method or ST71: Authorize Payment for Inventory - Consumption Method found in the Inventory tab of accounting models.
Subsequent Event Types: Event types that follow are those used on the Disbursement Reclassification transaction type to record a disbursement as stale (DR01 & 2), escheated (DR03 & 4), or cancelled (DR05 & 6). In the case of a standard or clearing fund warrant, the transaction type will also reclassify as redeemed (DR20 & 21).
The following event types are in the PR Event Category:
ST01: Request From Inventory - Non Accounting I - Use of this event type is on the Stock Requisition transaction when there should be no accounting impact from the requisition but postings should be generated for reporting.
Posting Pair A: Item Or Service
Dr P001: Procurement Non-Accounting Nominal
Cr P002: Procurement Non-Accounting Offset
Prior Event Types: Referenced accounting activity for this event type is not possible
Subsequent Event Types: Referencing of this accounting activity will be with either ST10: Inventory/Stock Issuance - Quasi External or ST11: Inventory/Stock Issuance - Expenditure Refund on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST20: Return Stock with Revenue or ST21: Return Stock with Reimbursement.
ST02: Request From Inventory - Non Accounting II - Use of this event type is on the Stock Requisition transaction when there should be no accounting impact from the requisition and no postings either.
Posting Pair A: Item Or Service
No posting codes
Prior Event Types: Referenced accounting activity for this event type is not possible
Subsequent Event Types: Referencing of this accounting activity will be with either ST10: Inventory/Stock Issuance - Quasi External or ST11: Inventory/Stock Issuance - Expenditure Refund on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST20: Return Stock with Revenue or ST21: Return Stock with Reimbursement.
ST03: Request From Inventory - Pre Encumber - Use of this event type is on the Stock Requisition transaction where a pre encumbrance should be recorded.
Posting Pair A: Item Or Service
Dr P003: Pre Encumbrance
Cr P004: Reserve for Pre Encumbrance (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity will be with either ST10: Inventory/Stock Issuance - Quasi External or ST11: Inventory/Stock Issuance - Expenditure Refund on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST20: Return Stock with Revenue or ST21: Return Stock with Reimbursement.
ST04: Request From Inventory - Encumber - Use of this event type is on the Stock Requisition transaction where an encumbrance should be recorded.
Posting Pair A: Item Or Service
Dr P005: Encumbrance
Cr P006: Reserve for Encumbrance (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity will be with either ST10: Inventory/Stock Issuance - Quasi External or ST11: Inventory/Stock Issuance - Expenditure Refund on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST20: Return Stock with Revenue or ST21: Return Stock with Reimbursement.
ST05: External Request from Inventory - Non Accounting 1 - Use of this event type is on the Stock Requisition transaction when there should be no accounting impact from the requisition but postings should be generated for reporting. This event type is to request items from a warehouse by a party that is not using the CGI Advantage Financial application, but the warehouse is.
Posting Pair A: Item Or Service
Dr P001: Procurement Non-Accounting Nominal
Cr P002: Procurement Non-Accounting Offset
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity will be with either ST10: Inventory/Stock Issuance - Quasi External or ST11: Inventory/Stock Issuance - Expenditure Refund on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST20: Return Stock with Revenue or ST21: Return Stock with Reimbursement.
ST06: External Request from Inventory - Non Accounting 2 - Use of this event type is on the Stock Requisition transaction when there should be no accounting impact from the requisition and no postings either. This event type is to request items from a warehouse by a party that is not using the CGI Advantage Financial application, but the warehouse is.
Posting Pair A: Item or Service
No posting codes
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity will be with either ST12: External Inventory/Stock Issuance - Quasi External or ST13: External Inventory/Stock Issuance - Reimbursement on an Issue Confirmation transaction. A reference can also occur in a memo form on a Stock Return transaction with ST22: External Return Stock with Revenue or ST23: External Return Stock with Reimbursement.
The following event types are in the SI Event Category. When it will not be the case that bank accounts will differ between the warehouse and the buyer, the Inter posting pairs can be changed to be just like those of the Intra.
ST10: Inventory/Stock Issuance - Quasi External - Use of this event type is on either the Over-The-Counter or Stock Issuance transaction to record the inventory being issued from a warehouse. This event type is used by warehouses that wish to record revenues as items are issued.
Posting Pair A: Intra Receipt
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair B: Inter Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr R021: Inventory Accrued Revenue
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair F: Inter Payment
Dr D029: Inventory Accrued Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST11: Inventory/Stock Issuance - Expenditure Refund - Use of this event type is on either the Over-The-Counter or Stock Issuance transaction to record the inventory being issued from a warehouse. This event type is used by warehouses that wish to record expenditure credits as items are issued to reduce expenditures incurred to purchase the inventory item.
Posting Pair A: Intra Receipt
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense - Seller
Posting Pair B: Inter Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr D021: Inventory Accrued Expenditure/Expense - Seller
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair F: Inter Payment
Dr D029: Inventory Accrued Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST14: Inventory/Stock Issuance - QE - Clearing Act Maint - This event type is used by warehouses that wish to record revenues as items are issued. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST14 is intended for use with the Clearing Account Maintenance functionality instead of ST10. Use of this event type and ST10 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST14 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST14 could be used throughout the year instead of ST10 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Receipt
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair B: Inter Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr R022: Inventory Collected Revenue
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair F: Inter Payment
Dr D029: Inventory Cash Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST15: Inventory/Stock Issuance - ER - Clearing Act Maint - This event type is used by warehouses that wish to record expenditure credits as items are issued to reduce expenditures incurred to purchase the inventory item. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST15 is intended for use with the Clearing Account Maintenance functionality instead of ST11. Use of this event type and ST11 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST15 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST15 could be used throughout the year instead of ST11 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Receipt
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense - Seller
Posting Pair B: Inter Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr D022: Inventory Cash Expenditure/Expense - Seller
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair F: Inter Payment
Dr D029: Inventory Cash Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the SIE Event Category:
ST12: External Inventory/Stock Issuance - Quasi External - Use of this event type is on either the Over-The-Counter or Stock Issuance transaction to record the inventory being issued from a warehouse. This event type is to request items from a warehouse by a party that is not using the CGI Advantage Financial application, but the warehouse is. This event type is used by warehouses that wish to record revenues as items are issued.
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Revenue
Dr R009: Earned Receivable (A)
Cr R010: Earned Revenue
Posting Pair F: Inter Revenue
Dr R009: Earned Receivable (A)
Cr R010: Earned Revenue
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST05: External Request from Inventory - Non Accounting 1 or ST06: External Request from Inventory - Non Accounting 2.
Subsequent Event Types: Referencing of this accounting activity is done on a Receivable transaction with AR01: Bill Earned Revenue.
ST13: External Inventory/Stock Issuance - Expenditure Refund - Use of this event type is on either the Over-The-Counter or Stock Issuance transaction to record the inventory being issued from a warehouse. This event type is used by warehouses that wish to record expenditure credits as items are issued to reduce expenditures incurred to purchase the inventory item.
Posting Pair C: Inventory for Purchase Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Inventory for Consumption Warehouse
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Intra Revenue
Dr R300: Billed Vendor Refund Receivable (A)
Cr R301: Expenditure Refund Holding Account (AO)
Posting Pair F: Inter Revenue
Dr R300: Billed Vendor Refund Receivable (A)
Cr R301: Expenditure Refund Holding Account (AO)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST05: External Request from Inventory - Non Accounting 1 or ST06: External Request from Inventory - Non Accounting 2.
Subsequent Event Types: Referencing of this accounting activity is done on a Receivable transaction with either AR30: Bill Vendor Refund - Budgetary or AR31: Bill Vendor Refund - Non Budgetary.
The following event types are in the SN Event Category. Stock Returns (SN) for items issued in a prior year may warrant attention when the total dollar value becomes material. As Cost of Goods Sold is an expense closed into an equity account at year end, material updates in a subsequent year may have to be addressed with a journal voucher adjustment. Returns that reference an Over the Counter (OC) or Confirmation Issue (CI) transaction will carry the budget year forward from that referenced transaction causing an update to a prior budget year. Returns without a reference will record to the budget year entered (likely the current) and thus will not be readily identified as a cross year return. To avoid this, set the Reference Rule on the Transaction Control (DCTRL) page for the SN to Required.
The posting codes for Due To and Due From are reversed for the return event types (posting pairs B and F) with the assumption that clearing of those accounts has not yet occurred when a return has been made.
ST20: Return Stock with Revenue - Use of this event type is on the Stock Return transaction to record the inventory being returned to a warehouse. This event type is used by warehouses that wish to record a decrease to previous revenues as items are returned.
Posting Pair A: Intra Receipt
Dr R022: Inventory Collected Revenue
Cr A001: Cash (A)
Posting Pair B: Inter Receipt
Dr R021: Inventory Accrued Revenue
Cr S004: Inventory/Stock Due From Fund (A)
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair E: Intra Payment
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair F: Intra Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D021: Inventory Accrued Expenditure/Expense
Posting Pair G: Intra Fee Receipt
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair H: Inter Fee Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr R021: Inventory Accrued Revenue
Posting Pair I: Intra Fee Payment
Dr A001: Cash (A)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair J: Inter Fee Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D029: Inventory Accrued Expenditure/Expense - Buyer
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST21: Return Stock with Reimbursement - Use of this event type is on the Stock Return transaction to record the inventory being returned to a warehouse. This event type is used by warehouses that wish to record an increase to expenditures as items are returned
Posting Pair A: Intra Receipt
Dr D022: Inventory Cash Expenditure/Expense - Seller
Cr A001: Cash (A)
Posting Pair B: Inter Receipt
Dr D021: Inventory Accrued Expenditure/Expense - Seller
Cr S004: Inventory/Stock Due From Fund (A)
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair E: Intra Payment
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense - Buyer
Posting Pair F: Intra Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D029: Inventory Accrued Expenditure/Expense - Buyer
Posting Pair G: Intra Fee Receipt
Dr A001: Cash (A)
Cr D030: Inventory Cash Expenditure/Expense - Seller
Posting Pair H: Inter Fee Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr D021: Inventory Accrued Expenditure/Expense - Seller
Posting Pair I: Intra Fee Payment
Dr A001: Cash (A)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair J: Inter Fee Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D029: Inventory Accrued Expenditure/Expense - Buyer
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST22: External Return Stock with Revenue - Use of this event type is on the Stock Return transaction to record the inventory being returned to a warehouse. This event type is to return items to a warehouse by a party that is not using the CGI Advantage Financial application, but the warehouse is. This event type is used by warehouses that wish to reduce previously recorded revenues as items are returned.
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST05: External Request from Inventory - Non Accounting 1 or ST06: External Request from Inventory - Non Accounting 2. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST23: External Return Stock with Reimbursement - Use of this event type is on the Stock Return transaction to record the inventory being returned to a warehouse. This event type is to return items to a warehouse by a party that is not using the CGI Advantage Financial application, but the warehouse is. This event type is used by warehouses that wish to increase expenditures that were previously reduced as items are returned.
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST05: External Request from Inventory - Non Accounting 1 or ST06: External Request from Inventory - Non Accounting 2. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST24: Return Stock with Revenue - Clearing Act Maint - This event type is used by warehouses that wish to record a decrease to previous revenues as items are returned. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST24 is intended for use with the Clearing Account Maintenance functionality instead of ST20. Use of this event type and ST20 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST24 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST24 could be used throughout the year instead of ST20 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Receipt
Dr R022: Inventory Collected Revenue
Cr A001: Cash (A)
Posting Pair B: Inter Receipt
Dr R022: Inventory Collected Revenue
Cr S004: Inventory/Stock Due From Fund (A)
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair E: Intra Payment
Dr A001: Cash (A)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair F: Intra Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair G: Intra Fee Receipt
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair H: Inter Fee Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr R022: Inventory Collected Revenue
Posting Pair I: Intra Fee Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair J: Inter Fee Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST25: Return Stock with Reimbursement - Clearing Act Maint - This event type is used by warehouses that wish to record an increase to expenditures as items are returned. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST25 is intended for use with the Clearing Account Maintenance functionality instead of ST21. Use of this event type and ST21 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST25 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST25 could be used throughout the year instead of ST21 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Receipt
Dr D022: Inventory Cash Expenditure/Expense - Seller
Cr A001: Cash (A)
Posting Pair B: Inter Receipt
Dr D022: Inventory Cash Expenditure/Expense - Seller
Cr S004: Inventory/Stock Due From Fund (A)
Posting Pair C: Inventory for Purchase Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair D: Inventory for Consumption Warehouse
Dr S001: Inventory/Stock Items (A)
Cr D023: Cost of Goods Sold
Posting Pair E: Intra Payment
Dr A001: Cash (A)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair F: Intra Payment
Dr S003: Inventory/Stock Due To Fund (L)
Cr D030: Inventory Cash Expenditure/Expense - Buyer
Posting Pair G: Intra Fee Receipt
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense - Seller
Posting Pair H: Inter Fee Receipt
Dr S004: Inventory/Stock Due From Fund (A)
Cr D022: Inventory Cash Expenditure/Expense - Seller
Posting Pair I: Intra Fee Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr A001: Cash (A)
Posting Pair J: Inter Fee Payment
Dr D030: Inventory Cash Expenditure/Expense - Buyer
Cr S003: Inventory/Stock Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and would be to a Stock Requisition with ST01: Request From Inventory - Non Accounting I, ST02: Request From Inventory - Non Accounting II, ST03: Request From Inventory - Pre Encumber, or ST04: Request From Inventory - Encumber. Such a reference would be a memo one.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the ST Event Category:
ST30: Transfer Inventory with Provider Revenue - Use of this event type by the warehouse 'giving' inventory to another warehouse when the provider warehouse wishes to recognize revenues for the inventory given.
Posting Pair A: Intra Out
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair B: Inter Out
Dr S004: Inventory/Stock Due From Fund (A)
Cr R021: Inventory Accrued Revenue
Posting Pair C: Purchase Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Consumption Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Consumption In Intra
Dr S001: Inventory/Stock Items (A)
Cr A001: Cash (A)
Posting Pair F: Consumption In Inter
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Posting Pair G: Purchase In Intra
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash (A)
Posting Pair H: Purchase In Inter
Dr D021: Inventory Accrued Expenditure/Expense
Cr S002: Inventory/Stock Offset (E)
Posting Pair I: Purchase In Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST31: Transfer Inventory with Provider Reimbursement - Use of this event type by the warehouse 'giving' inventory to another warehouse when the provider warehouse wishes to recognize an expenditure credit for the inventory given.
Posting Pair A: Intra Out
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B: Inter Out
Dr S004: Inventory/Stock Due From Fund (A)
Cr D021: Inventory Accrued Expenditure/Expense
Posting Pair C: Purchase Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Consumption Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Consumption In Intra
Dr S001: Inventory/Stock Items (A)
Cr A001: Cash (A)
Posting Pair F: Consumption In Inter
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Posting Pair G: Purchase In Intra
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash (A)
Posting Pair H: Purchase In Inter
Dr D021: Inventory Accrued Expenditure/Expense
Cr S002: Inventory/Stock Offset (E)
Posting Pair I: Purchase In Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST32: Transfer Inventory with Provider Revenue - Clearing Act Maint - Use of this event type by the warehouse 'giving' inventory to another warehouse when the provider warehouse wishes to recognize revenues for the inventory given. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST32 is intended for use with the Clearing Account Maintenance functionality instead of ST30. Use of this event type and ST30 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST32 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST32 could be used throughout the year instead of ST30 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Out
Dr A001: Cash (A)
Cr R022: Inventory Collected Revenue
Posting Pair B: Inter Out
Dr S004: Inventory/Stock Due From Fund (A)
Cr R022: Inventory Collected Revenue
Posting Pair C: Purchase Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Consumption Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Consumption In Intra
Dr S001: Inventory/Stock Items (A)
Cr A001: Cash (A)
Posting Pair F: Consumption In Inter
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Posting Pair G: Purchase In Intra
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash (A)
Posting Pair H: Purchase In Inter
Dr D022: Inventory Cash Expenditure/Expense
Cr S002: Inventory/Stock Offset (E)
Posting Pair I: Purchase In Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST33: Transfer Inventory with Provider Reimbursement - Clearing Act Maint - Use of this event type by the warehouse 'giving' inventory to another warehouse when the provider warehouse wishes to recognize an expenditure credit for the inventory given. Additionally, clearing accounts are used as the offset balance sheet account for both parties. ST33 is intended for use with the Clearing Account Maintenance functionality instead of ST31. Use of this event type and ST31 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the ST33 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, ST33 could be used throughout the year instead of ST31 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Intra Out
Dr A001: Cash (A)
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B: Inter Out
Dr S004: Inventory/Stock Due From Fund (A)
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair C: Purchase Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair D: Consumption Out Inventory
Dr D023: Cost of Goods Sold
Cr S001: Inventory/Stock Items (A)
Posting Pair E: Consumption In Intra
Dr S001: Inventory/Stock Items (A)
Cr A001: Cash (A)
Posting Pair F: Consumption In Inter
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Posting Pair G: Purchase In Intra
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash (A)
Posting Pair H: Purchase In Inter
Dr D022: Inventory Cash Expenditure/Expense
Cr S002: Inventory/Stock Offset (E)
Posting Pair I: Purchase In Inventory
Dr S001: Inventory/Stock Items (A)
Cr S002: Inventory/Stock Offset (E)
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the SA Event Category:
ST40: Adjust Inventory Units & Accounts - Use of this event type is when both the number of units and the inventory balance sheet account should be adjusted.
Posting Pair A: A
Dr S001: Inventory/Stock Items (A)
Cr S005: Inventory Adjustment Expense
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST41: Adjust Inventory Units Only - Use of this event type is when only the number of units on hand should be adjusted. The value in the inventory balance sheet account is not adjusted.
Posting Pair A: A
None
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the IA1 Event Category:
ST86: Cash Expenditure Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are different. Cash is the offset here and should be used either when the fund of each warehouse uses the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A:
Dr A001: Cash
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr A001: Cash
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST87: Cash Revenue Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are different. Cash is the offset here and should be used either when the fund of each warehouse uses the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A:
Dr A001: Cash
Cr R022: Inventory Collected Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr A001: Cash
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST88: Cash Expenditure Purchase Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are different. Cash is the offset here and should be used either when the fund of each warehouse uses the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A:
Dr A001: Cash
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST89: Cash Revenue Purchase Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are different. Cash is the offset here and should be used either when the fund of each warehouse uses the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A:
Dr A001: Cash
Cr R022: Inventory Collected Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D022: Inventory Cash Expenditure/Expense
Cr A001: Cash
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the IA2 Event Category:
ST90: Clearing Expenditure Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are different. Clearing accounts are offsets here and will have to be cleared manually or with the Clearing Account Maintenance process.
Posting Pair A:
Dr A003: Due From Fund
Cr D021: Inventory Accrued Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr A002: Due To Fund
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST91: Clearing Revenue Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are different. Clearing accounts are offsets here and will have to be cleared manually or with the Clearing Account Maintenance process.
Posting Pair A:
Dr A003: Due From Fund
Cr R021: Inventory Accrued Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr A002: Due To Fund
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST92: Clearing Expenditure Purchase Method - Use of this event type is when the purchase manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are different. Clearing accounts are offsets here and will have to be cleared manually or with the Clearing Account Maintenance process.
Posting Pair A:
Dr A003: Due From Fund
Cr D021: Inventory Accrued Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D021: Inventory Accrued Expenditure/Expense
Cr A002: Due To Fund
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST93: Clearing Revenue Purchase Method - Use of this event type is when the purchase manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are different. Clearing accounts are offsets here and will have to be cleared manually or with the Clearing Account Maintenance process.
Posting Pair A:
Dr A002: Due To Fund
Cr R021: Inventory Accrued Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D021: Inventory Accrued Expenditure/Expense
Cr A003: Due From Fund
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following event types are in the IA3 Event Category:
ST94: No Offset Expenditure Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are the same.
Posting Pair A:
Dr None
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr None
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST95: No Offset Revenue Consumption Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the consumption-method receiving warehouse are the same.
Posting Pair A:
Dr None
Cr R022: Inventory Collected Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr None
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST96: No Offset Expenditure Purchase Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as an expenditure credit and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are the same.
Posting Pair A:
Dr None
Cr D022: Inventory Cash Expenditure/Expense
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D022: Inventory Cash Expenditure/Expense
Cr None
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
ST97: No Offset Revenue Purchase Method - Use of this event type is when the manufacturing warehouse desires to recognize proceeds as revenue and the Fund/Sub Fund combination for that warehouse and the purchase-method receiving warehouse are the same.
Posting Pair A:
Dr None
Cr R022: Inventory Collected Revenue
Posting Pair B:
Dr S001: Inventory/Stock Items
Cr S002: Inventory/Stock Offset
Posting Pair C:
Dr D022: Inventory Cash Expenditure/Expense
Cr None
Prior Event Types: Referenced accounting activity for this event type is not possible.
Subsequent Event Types: Referencing of this accounting activity is not possible.
The following Event Types are used for issuing inventory when integrating Maximo with CGI Advantage.
MX01: Issue Inventory from Warehouse for Revenue with Cash – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. Cash is the offset here and should be used either when the fund of the warehouse and the buyer use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr R022: Inventory CR
Posting Pair B: Receiver/Buyer
Dr D022: Inventory CE
Cr A001: Cash (A)
MX02: Issue Inventory from Warehouse for Revenue with Clearing – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. Clearing accounts are used as offsets here because the warehouse and the buyer use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr R021: Inventory AR
Posting Pair B: Receiver/Buyer
Dr D021: Inventory AE
Cr S003: I/S DT Fund (L)
MX03: Issue Inventory from Warehouse for Expenditure Credit with Cash – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of revenue. Cash is the offset here and should be used either when the fund of the warehouse and the buyer use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr D022: Inventory CE
Posting Pair B: Receiver/Buyer
Dr D022: Inventory CE
Cr A001: Cash (A)
MX04: Issue Inventory from Warehouse for Expenditure Credit with Clearing – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of revenue. Clearing accounts are used as offsets here because the warehouse and the buyer use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr D021: Inventory AE
Posting Pair B: Receiver/Buyer
Dr D021: Inventory AE
Cr S003: I/S DT Fund (L)
MX05: Issue Inventory From Warehouse – Use of this event type is to record the second half of an issuance accounting event for the warehouse. MX01, 2, 3, or 4 would have recorded the first half.
Posting Pair A: Provider/Seller
Dr D023: COGS
Cr S001: Inventory/Stock (A)
Posting Pair B: Receiver/Buyer
Dr None
Cr None
MX08: Non-Posting Inventory - Use of this event type is done when the issuing warehouse prefers to record the issuance of inventory within Maximo and not post the inventory balance to Advantage. This event type allows the integration to record the transaction within Advantage without impacting the balances on the ledgers and journals. This is a non-accounting event type.
Posting Pair A: None
Dr None
Cr None
Posting Pair B: None
Dr None
Cr None
The following Event Types are used for an inventory transfer when integrating Maximo with CGI Advantage.
MX21: Transfer Inventory with Seller Cash/Rev – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. Cash is the offset here and should be used either when the funds of each warehouse use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr R022: Inventory CR
Posting Pair B: Receiver/Buyer
Dr D022: Inventory CE
Cr A001: Cash (A)
MX22: Transfer Inventory with Seller Revenue – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. Clearing accounts are used as offsets here because the funds of each warehouse use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr R021: Inventory AR
Posting Pair B: Receiver/Buyer
Dr D021: Inventory AE
Cr S003: I/S DT Fund (L)
MX23: Transfer Inventory with Seller Cash/Reimbursement – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of revenue. Cash is the offset here and should be u sed either when the funds of each warehouse use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr D022: Inventory CE
Posting Pair B: Receiver/Buyer
Dr D022: Inventory CE
Cr A001: Cash (A)
MX24: Transfer Inventory with Seller Clearing/Reimbursement – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of a revenue. Clearing accounts are used as offsets here because the funds of each warehouse use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr D021: Inventory AE
Posting Pair B: Receiver/Buyer
Dr D021: Inventory AE
Cr S003: I/S DT Fund (L)
MX25: Inventory Transfer 1 – Use of this event type is to record the second half of an inventory transfer accounting event for each warehouse. MX21, 22, 23, or 24 would have recorded the first half. This event type is used only when both warehouses use the Purchase Method or the receiving warehouse uses the Purchase Method and the issuing warehouse uses the Consumption Method.
Posting Pair A: Provider/Seller
Dr D023: COGS
Cr S001: Inventory/Stock (A)
Posting Pair B: Receiver/Buyer
Dr S001: Inventory/Stock (A)
Cr S002: I/S Offset (E)
MX31: Transfer Inventory with Seller Cash/Rev – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. There is no expenditure posting for the receiving warehouse as it uses the Consumption Method of accounting. Cash is the offset here and should be used either when the funds of each warehouse use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr R022: Inventory CR
Posting Pair B: Receiver/Buyer
Dr None
Cr None
MX32: Transfer Inventory with Seller Clearing/Rev – Use of this event type is done when the issuing warehouse prefers recording revenue instead of an expenditure credit. There is no expenditure posting for the receiving warehouse as it uses the Consumption Method of accounting. Clearing accounts are used as offsets here because the funds of each warehouse use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr R021: Inventory AR
Posting Pair B: Receiver/Buyer
Dr None
Cr None
MX33: Transfer Inventory with Seller Cash/Reimbursement – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of revenue. There is no expenditure posting for the receiving warehouse as it uses the Consumption Method of accounting. Cash is the offset here and should be used either when the funds of each warehouse use the same bank account or the Bank Account Transfer Process will be used.
Posting Pair A: Provider/Seller
Dr A001: Cash (A)
Cr D022: Inventory CE
Posting Pair B: Receiver/Buyer
Dr None
Cr None
MX34: Transfer Inventory with Seller Clearing/Reimbursement – Use of this event type is done when the issuing warehouse prefers recording an expenditure credit instead of revenue. There is no expenditure posting for the receiving warehouse as it uses the Consumption Method of accounting. Clearing accounts are used as offsets here because the funds of each warehouse use different bank accounts.
Posting Pair A: Provider/Seller
Dr S004: I/S DF Fund (A)
Cr D021: Inventory AE
Posting Pair B: Receiver/Buyer
Dr None
Cr None
MX35: Inventory Transfer 2 – Use of this event type is to record the second half of an inventory transfer accounting event for each warehouse. MX31 or 33 would have recorded the first half. This event type is used only when both warehouses use the Consumption Method or the issuing warehouse uses the Purchase Method and the receiving warehouse uses the Consumption Method. This event type uses cash for the receiving warehouse.
Posting Pair A: Provider/Seller
Dr D023: COGS
Cr S001: Inventory/Stock (A)
Posting Pair B: Receiver/Buyer
Dr S001: Inventory/Stock (A)
Cr A001: Cash (A)
MX36: Inventory Transfer 3 – Use of this event type is to record the second half of an inventory transfer accounting event for each warehouse. MX32 or 34 would have recorded the first half. This event type is used only when both warehouses use the Consumption Method or the issuing warehouse uses the Purchase Method and the receiving warehouse uses the Consumption Method. This event type uses a clearing account for the receiving warehouse.
Posting Pair A: Provider/Seller
Dr D023: COGS
Cr S001: Inventory/Stock (A)
Posting Pair B: Receiver/Buyer
Dr S001: Inventory/Stock (A)
Cr S003: I/S DT Fund (L)
The following Event Types are used for Inventory adjustment when integrating Maximo with CGI Advantage.
MX71: Inventory Adjustment – Use of this event type is when both the number of units and the inventory balance sheet account should be adjusted.
Posting Pair A:
Dr S001: Inventory/Stock (A)
Cr S005: Inventory Adjustment Expense
MX72: Inventory Adjustment 2 Party – Use of this event type is when both the number of units and the inventory balance sheet account should be adjusted but the expense and the inventory accounts are in different funds.
Posting Pair A: Provider/Seller
Dr S001: Inventory/Stock
Cr A001: Cash (A)
Posting Pair B: Receiver/Buyer
Dr A001: Cash (A)
Cr S005: Inventory Adjustment Expense