Manual accrual clearing requires special logic in order to create two posting lines with different budget fiscal year (BFY) values. The manual accrual process starts with the entry of an ACC (Manual Accrual) transaction after the start of a new Fiscal Year (FY) to record an accrued expenditure against the prior BFY and FY for goods or services known to have been received in the prior year but no request for payment has been made. Up to this point, only the Generic Event type Processor has been used to create a single posting line. When payment is made an ACL (Manual Accrual Clearing) transaction is created to reference the ACC, using the Manual Accrual Clearing processor. The prior BFY from the accounting line of that ACC will go forward to the ACL transaction. On that ACL the user will enter the FY and Accounting Period (APD) to match the payment transaction as closely as possible. Thus the accounting line of the ACL will have a prior BFY and the current FY and APD value.
The Accrual event type processor will generate two posting lines, one for Posting Pair A and B with the following rules:
The line for Posting Pair A will retrieve the BFY, FY, and APD from the accounting line. This posting line will record a cash expenditure into the accrual BFY to replace the accrued expense recorded by the ACC and liquidated by the ACL. All of the COA for this posting line will come from the referenced ACL accounting line in order to facilitate a change in COA from the time of accrual to clearing.
The line for Posting Pair B will retrieve the FY and APD from the accounting line but not the BFY. For the BFY of this posting line the event type processor will set it equal to the FY of the posting line. This posting line will record a cash expenditure reduction in to the current BFY to reduce that which was recorded by the disbursement.