The event types in this subset of Internal Accounting are ones used for internal purchases between two parties. That purchasing always ends with an expenditure/expense for the buyer, but can be an expenditure/expense credit for the seller (known as reimbursement) or a revenue for the seller (known as quasi external).
The one transaction model of the Internal Exchange Transaction (IET) transaction type, the two transaction model of the Internal Transaction Initiator (ITI) and Internal Transaction Agreement (ITA) transaction types, and the commodity-based model of internal purchasing on the Payment Request (PR) transaction type are covered in this subset.
IN01: Inter Fund Reimbursement Cash Offsets - This event type is used for internal purchasing where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the good or service. Additionally, cash is used as the offset balance sheet account for both parties.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr D025: Internal Cash Expenditure/Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN02: Inter Fund Reimbursement With Non-Cash Offsets - This event type is used for internal purchasing where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the good or service. Additionally, clearing accounts are used as the offset balance sheet account for both parties. For this reason, accrued expenditure/expense was used because without the transfer of cash, a cash expenditure/expense should not be recorded.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr D024: Internal Accrued Expenditure / Expense
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN03: Intra Fund Reimbursement - This event type is used for internal purchasing where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the good or service. Additionally, no offsets are used for either parties.
Posting Pair A: Seller/Provider
Cr D025: Internal Cash Expenditure/Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN30: Internal Reimbursement Purchase With Cash - This event type is used for internal purchasing where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the good or service. Additionally, cash is used as the offset balance sheet account for both parties. The reason this event type exists in addition to IN01 is because IN30 belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr D025: Internal Cash Expenditure/Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN31: Internal Reimbursement Purchase With Clearing Accounts - This event type is used for internal purchasing where the seller/provider receives a credit to the expenditure/expense to offset costs incurred to provide the good or service. Additionally, clearing accounts are used as the offset balance sheet account for both parties. This event type exists in addition to IN02 because IN31 belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr D024: Internal Accrued Expenditure / Expense
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN34: Internal Reimbursement Purchase - Clearing Account Maint - This event type is used for internal purchasing where the seller/provider receives a credit to the expenditure/expense to offset costs incurred to provide the good or service. Additionally, clearing accounts are used as the offset balance sheet account for both parties. IN34 is intended for use with the Clearing Account Maintenance functionality instead of IN31. Use of this event type and IN31 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the IN34 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, IN34 could be used throughout the year instead of IN31 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr D025: Internal Cash Expenditure / Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN04: Inter Fund Quasi-External Transaction With Cash Offsets - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, cash is used as the offset balance sheet account for both parties.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr R024: Internal Collected Revenue
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN05: Inter Fund Quasi-External Transaction With Non Cash Offsets - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, clearing accounts are used as the offset balance sheet account for both parties. For this reason, accrued revenue was used because without the transfer of cash, collected revenue should not be recorded.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr R023: Internal Accrued Revenue
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN06: Intra Fund Quasi-External Transaction - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, no offsets are used for either party.
Posting Pair A: Seller/Provider
Cr R024: Internal Collected Revenue
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN07: Inter Fund Reimbursement - Clearing Act Maint - This event type is used for internal purchasing where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the good or service. Additionally, clearing accounts are used as the offset balance sheet account for both parties. IN07 is intended for use with the Clearing Account Maintenance functionality instead of IN02. Use of this event type and IN02 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the IN07 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, IN07 could be used throughout the year instead of IN02 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund
Cr D025: Internal Cash Expenditure/Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A002: Due to Fund
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN08: Inter Fund Quasi-External Transaction - Clearing Act Maint - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, clearing accounts are used as the offset balance sheet accounts for both parties. IN08 is intended for use with the Clearing Account Maintenance functionality instead of IN05. Use of this event type and IN05 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures and revenues to cash expenditures and collected revenues. Use of the IN08 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year; however, IN08 could be used throughout the year instead of IN05 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund
Cr R024: Internal Collected Revenue
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A002: Due to Fund
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN32: Internal Quasi External Purchase With Cash - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, cash is used as the offset balance sheet account for both parties. This event type exists in addition to IN04 because IN32 belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr R024: Internal Collected Revenue
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN33: Internal Quasi External Purchase With Clearing Accounts - This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, clearing accounts are used as the offset balance sheet account for both parties. This event type exists in addition to IN05 because IN32 belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr R023: Internal Accrued Revenue
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN35: Internal Quasi External Purchase - Clearing Act Maint- This event type is used for internal purchasing where the seller/provider receives a credit to revenue. Additionally, clearing accounts are used as the offset balance sheet account for both parties. IN35 is intended for use with the Clearing Account Maintenance functionality instead of IN33. Use of this event type and IN33 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures and revenues to cash expenditures and collected revenues. Use of the IN35 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year; however, IN35 could be used throughout the year instead of IN33 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr R024: Internal Cash Revenue
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN39: Inverse Inter Fund Quasi-External with Non Cash Offsets - This event type is used primarily by the Reimbursement process of Cost Accounting, but it can manually be used if an inverse reference is needed for the buyer/receiver to an encumbrance. It is just like the IN33 event type except the Event Type Requirements for IN39 allows an inverse reference.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr R023: Internal Accrued Revenue
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
Prior Event Types: Referenced accounting activity for this event type is likely and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).
IN40: Inverse Reimbursement with Cash - This event type is used for primarily by the Reimbursement process of Cost Accounting, but it can manually be used if an inverse reference is needed for the buyer/receiver to an encumbrance. It is just like the IN01 event type except the Event Type Requirements for IN40 allows an inverse reference.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr D025: Internal Cash Expenditure/Expense
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
Prior Event Types: Referenced accounting activity for this event type is optional and can be done to the event type for Request from Internal Vendor (PR03) or Order from Internal Vendor (PR06).