The event types in this subset of Internal Accounting are ones used for transactions generated from the cost accounting internal reimbursement feature. The seller/provider in this case is the party being reimbursed for previous spending and the buyer/receiver is the party ultimately getting all or a portion of the original expenditure. In reimbursement situations, the postings for the seller cannot use the same expenditure posting codes as used for the original expenditure or they will be selected again for reimbursement.
Prior event type referencing is not done by the reimbursement process. For this reason the Prior Event Types tab has been omitted from the reimbursement event types.
IN36: Internal Reimb w/Cash - Non-Reimb for Seller - This event type is used for reimbursements where the seller/provider receives a credit to expenditure/expense to offset costs incurred to provide the goods or services. Additionally, cash is used as the offset balance sheet account for both parties. This event type belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A001: Cash (A)
Cr D027: Internal Cash Expenditure Non-Reimbursable
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure/Expense
Cr A001: Cash (A)
IN37: Internal Reimb w/Clr Acts - Non-Reimb for Seller - This event type is used for reimbursements where the seller/provider receives a credit to the expenditure/expense to offset costs incurred to provide the goods or services. Additionally, clearing accounts are used as the offset balance sheet account for both parties. This event type belongs to an event category that does not compare fund and sub fund between parties.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr D026: Internal Accrued Expenditure Non-Reimbursable
Posting Pair B: Buyer/Receiver
Dr D024: Internal Accrued Expenditure / Expense
Cr A002: Due To Fund (L)
IN38: Internal Reimb – Clearing Act Maint - Non-Reimb for Seller - This event type is used for reimbursements where the seller/provider receives a credit to the expenditure/expense to offset costs incurred to provide the goods or services. Additionally, clearing accounts are used as the offset balance sheet account for both parties. IN38 is intended for use with the Clearing Account Maintenance functionality instead of IN37. Use of this event type and IN37 in the same period of time (that is, BFY Stage) is not recommended as the Clearing Account Maintenance program handles only the clearing accounts and does not move the accrued expenditures to cash expenditures. Use of the IN38 event type is intended for those BFY stages that occur after a year ends so that cash is not impacted against a prior fiscal year, however, IN38 could be used throughout the year instead of IN37 if the distinction of accrued accounts vs. cash accounts is not important for internal accounting.
Posting Pair A: Seller/Provider
Dr A003: Due From Fund (A)
Cr D027: Internal Cash Expenditure Non-Reimbursable
Posting Pair B: Buyer/Receiver
Dr D025: Internal Cash Expenditure / Expense
Cr A002: Due To Fund (L)