Revenue Controls

The fields on this tab govern just the Accounts Receivable functional area. As this area can often be one that is decentralized, many controls have override indications present on this tab of SOPT. Those same controls can then be set at Revenue Source, which is a slightly decentralized area because not all parties in an application collect the same types of revenues. The same controls can also be found on the Billing Profile page, which can be a decentralized area because profiles can be defined at a department level or even at a unit level within a department.

The following table displays Revenue options and controls. Since there are many revenue controls, they are grouped by function and then alphabetized within each grouping.

Option/Control	Description
AR Department Inference	Critical to accounts receivable processing is the extent to which controls are decentralized. This option has four values to facilitate the population of the AR Department and AR Unit fields on accounting transactions: Set to ALL, Infer From User ID, Infer From Transaction ID, and No Inference. Set To ALL: This setting is common for an application that is driven by system-wide controls or has only a few exceptions. Users in those exceptions will manually enter values themselves. Infer From User ID: Each user ID in the application is associated with at least a department code and possibly a unit code. The value or values associated with a user ID in security setup will default. If there is no unit to default, then it will be set to ALL. Infer From Transaction ID: Each transaction ID in the application is associated with at least a department code and possibly a unit code. The value or values associated with a transaction ID at the time of transaction creation will default. If there is no unit to default, then it will be set to ALL. No Inference: This setting is used when an application is driven by decentralized controls or has only a few exceptions. All users will have to enter an AR Department and Unit, whether those are actual values or system-wide values of ALL.
Receivables
Allow Grace Period on Finance Charges	Indicates that the calculation of finance charges on overdue receivables is allowed to be deferred.
Finance Charge Fee 1-5 Allow Override of Finance Charge Fees	Five separate and optional choices of Finance Charge Codes from the Finance Charge page. The same code cannot be selected for more than one fee.
Grace Period Days Allow Override of Grade Period Days	The number of days by which the application of interest and fees on the overdue receivables can be deferred or postponed. During this period no late fees are charged.
Intercept Request Load Status Allow Override of Intercept Request Load Status	The status with which selected records are loaded to Intercept Request (INTR). Valid values are Active and Inactive.
Minimum Billing Amount Allow Override of Minimum Billing Amount	The minimum amount that a customer account must total in order to be selected for the automatic billing process. Also, no dunning message or a statement is printed if the outstanding transaction amount is less than this amount.
Minimum Negative Billing Amount Allow Override of Minimum Negative Billing Amount	The minimum negative amount that a customer account must total, in order to be selected for the automatic billing process. This option only applies to customers with a Billing Type of Statement, and will not affect the printing of invoices.
Minimum Past Due Amount for Finance Charge Minimum Past Due Amount for Finance Charge	The minimum amount a past due amount has to be before finance charges can be automatically applied.
Past Due Days for Intercept Allow Override for Past Due Days for Intercept	The number of days that a receivable must be past due before being manually added to the Intercept Request (INTR) page or being selected by the Intercept Selection or Load External Debt processes
Receivable Due Date Lag Allow Override of Receivable Due Date Lag	A number of days defined that are used to set the Receivable Due Date when a date is not supplied. The Due Date is critical to the application of finance charges and statement generation.
Enable Electronic Billing	When enabled, the Invoice and Statement PDFs created by the Generate Invoice and Generate Statement processes are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Past Due Electronic Billing	When enabled, the Past Due Notice PDFs created by the Past Due Invoice process are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Electronic Collection Letters	When enabled, the Collection Letter PDFs created by the Past Due Invoice and Past Due Statement processes are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Enable Payment Plan	When enabled, the Agreement, Reminder, Cancellation, and Completion of Payment Plan PDFs created by the Generate Payment Plan process are emailed to customers using the email address on Customer Account Options. This is the first of three locations where this feature is enabled. When set to true, that enables setting the same indication on Billing Profile and Customer Account.
Cash Receipts
Automatic Net Credit Balance	When true, the system will automatically net a credit balance (i.e. overpayment) against a positive receivable within the same customer account.
Automatic Refund to Customer of Credit Balance Allow Override of Automatic Refund	When true, the system will automatically generate a revenue refund payment request for a customer's unreserved credit balance. This control is used in conjunction with the Number of Days for Credit Balance.
NSF Check Charge Allow Override of NSF Check Charge	The amount charged for returned checks with insufficient funds.
Number of Days for Credit Balance Allow Override of Number of Days for Credit Balance	The number of days allowed for an unreserved credit balance to stay in a customer account before a payment is automatically generated. This field is only used when the Automatic Refund to Customer of Credit Balance option is true.
Print Deposit Ticket	When true, indicates the print deposit process to deposit process is used to create deposit tickets. Accepted cash receipts will update the Cash Receipt Pending page waiting to be selected and printed on a deposit ticket. A cash receipt will not be updated to Deposit Reconciliation until it is printed on the Deposit Ticket. When False, an accepted cash receipt will update the Deposit Reconciliation page directly. Depending on the Use Deposit Reconciliation option being true.
Priority 1-5 Posting Type Allow Override of Posting Priorities	Five fields to specify the sequence in which a payment should be applied to an outstanding receivable when the Auto Apply action is used on a Cash Receipt. Blanks are not allowed.
Require Deposit Date Only	When true, the Deposit Date field is required on Cash Receipt transactions. This is true even when not using the Deposit Reconciliation process as the Use Deposit Reconciliation option cannot be true when this parameter is true. Furthermore, the Print Deposit Ticket cannot be true if the Require Deposit Date Only is true.
Reserved Credit Balance Event Type Allow Override of Reserved Credit Balance Event Type	When the auto apply action is taken on a cash receipt against a customer account or a receivable and there is more money applied than owed, if the Reserve Credit Balance option is false, this event type is used to book the overpayment. Unreserved overpayments are available to the Auto Netting process, unlike reserved payments. If selected, the ‘allow override’ option provides a billing profile to specify a different event type.
Unreserved Credit Balance Event Type Allow Override of Unreserved Credit Balance Event Type	When the auto apply action is taken on a cash receipt against a customer account or a receivable and there is more money applied than owed, if the Reserve Credit Balance option is true, this event type is used to book the overpayment. Reserved overpayments are not available to the Auto Netting process, like reserved payments. These must be applied manually or refunded through accounts payable. If selected, the ‘allow override’ option provides a billing profile to specify a different event type.
Overpayment Type	When recording an overpayment line, reserved or unreserved, this setting controls what chart of accounts are placed on that accounting line. Copy Last Accounting Line – Use this option when there is often no issue with the fund and any sub fund used on the last accounting line for recording the overpayment liability. One can always adjust the chart of accounts after the line is generated. No Chart of Accounts – Use this option when you want the creator of the cash receipt to enter chart of accounts on the overpayment line. Please be aware this option will not work with interfaced receipts.
Use Deposit Reconciliation	When true, the deposit reconciliation process will be used.
Collections & Write Offs
Collection Cycle Code Allow Override of Collection Cycle	The default collection cycle.
Collection Referral Load Status Allow Override of Load Status	The status set on selected records loaded to the Pending Collection Agency Referral page. Valid values are NA-Blank and Approved for Collection.
Line Limit for Generated Write-Offs Allow Override of Line Limit	The maximum number of vendor/customer lines a write-off transaction can have when generated by the Generate Write Off process. Valid values are 01 to 99.
Past Due Days for Collection Referral Allow Override of Past Due Days	The number of days for used to age receivables based on the Due Date by the Generate Collection system process.
Past Due Days for Write-Off Allow Override of Past Due Days	The number of days for used to age receivables based on the Due Date by the Generate Write Off system process.
Pending Write Off Load Status Allow Override of Load Status	The status set on selected records loaded to the Pending Write Off page. Valid values are NA-Blank and Approved for Write Off.
Payment Plans
Automatic NSF Check Cancellation Allow Override of Automatic NSF Check Cancellation	When true, payment plans will be cancelled when NSF checks are received.
Automatic Cancellation After Number of Missed Payments Allow Override of Number of Missed Payments	The number of times payments can be missed before the payment plan is automatically cancelled.
Final Payment Plan Lag	The number of days that the Payment Plan Maintenance system process will allow a payment plan to remain open before closing it.
Minimum Days Between Payment Plan Start Date & First Due Date Allow Override of Start Date & First Due Date	The minimum number of days that are required between the Start Date and First Due Date for a payment plan.
Payment Plan Agreement Notification Allow Override of Agreement Notification	The billing instruction code that will be printed on a payment plan agreement notification.
Payment Plan Cancellation Notification Allow Override of Cancellation Notification	The billing instruction code that will be printed on a payment plan cancellation notification.
Payment Plan Completion Notification Allow Override of Completion Notification	The billing instruction code that will be printed on a payment plan completion notification.
Payment Plan Print Date Lag Allow Override of Payment Plan Print Date Lag	The number of days before a payment plan reminder notification is sent.
Payment Plan Reminder Notification Allow Override of Reminder Notification	The billing instruction code that will be printed on a payment plan reminder notification.