In CGI Advantage Financial, the Fixed Asset tracking begins at the time of commodity purchase. The Payment Request (PR) transaction type first identifies a fixed asset purchase at the time the payment request is accepted into the system based on the commodity code specified on the commodity line. The payment request commodity line includes a Shell Indicator field that identifies whether the Fixed Asset shell should be generated or not. If yes then whether the shell generation set to process should generate a single asset shell for the complete quantity or multiple asset shells based on the quantity.
Whether to generate a single or multiple shells, the payment request will record a tracking record on the Fixed Asset Payment Request (FAPR) inquiry page to begin the tracking necessary to complete the recording of the asset. That page is covered in the Inquiries section of this guide and the system process that reads it to create the fixed asset shell is covered in the Advanced – Batch Processing section.
The last thing the payment request will do is book a debit and credit pair to record the pending fixed asset for tracking purposes from the Accounting Journal. Those accounts come from the Fixed Asset Type associated with the commodity code as define on the Commodity (COMM) reference page.