Fixed Asset Type

Field Name

Description

Construction Program Eligible

An indication that when true allows the Fixed Asset Type to be used on an asset component tied to a program to collect construction in progress costs on the Fixed Asset Construction Program Allocation Detail reference page.

Fixed Asset Capitalization Criteria Enforced

An indication that when true will enforce rules for minimum useful life and dollar amount thresholds defined on the Fixed Asset Capitalization Criteria reference page for the Asset Type. If false, those settings will serve only as defaults.

Depreciation Indicator

An indication that when true requires the selection of at least one allowable depreciation method and entry of an Accumulated Depreciation Account. The indication should be false for Asset Types that should not depreciate (for example, land and construction in progress).

Allow Manually Computed

When the Depreciation Indicator is true this indication should also be true if users should be allowed to manually calculate and record depreciation. An asset depreciated based on activity is one example that would use this method.

Allow Straight Line

When the Depreciation Indicator is true this indication should also be true if assets should have depreciation calculated in this manner, which is the most common method of depreciation.

Allow Declining Balance

When the Depreciation Indicator is true this indication should also be true if assets should have depreciation calculated in this manner, which accelerates depreciation over straight line.

Allow Sum-of-the-Years'-Digits

When the Depreciation Indicator is true this indication should also be true if assets should have depreciation calculated in this manner, which records more depreciation in the early years and less in the later years as compared to straight line.

Allow Modified

When the Depreciation Indicator is true this indication should also be true if assets should not have depreciation manually or automatically calculated but rather use the Infrastructure Maintenance page to track estimated and actual amounts spent to maintain capacity along with a condition rating.

Depreciation Date Indicator

When an Asset Type is subject to depreciation, with the exception of the Modified Method, a starting date is needed in the first calculation of depreciation. Choices include Acquisition Date and In Service Date. If the Depreciation Indicator is false, then the only valid choice is Not Applicable.

Assets that start depreciation at the time of purchase and not usage should use Acquisition Date as a general rule. Assets that are constructed, assembled, or take a significant amount of time to install should use In Service Date.  There is no limitation for recording both for an asset.

For acquisitions, betterments, internal acquisitions, internal betterments, internal sales, fixed asset type changes (FA, FB, FIA, FIB, FAIS and FX event categories, respectively) or a fixed asset intent; the any In Service Date available is conditionally required when the Depreciation Date Indicator is set to In Service Date for the respective asset type.  The In Service Date field can be the In Service Date, New In Service Date, or Anticipated In Service Date (depending on the transaction).

The conditional requirement means that the system will not have to default back to an acquisition date for depreciation.  There is no restriction for setting the In Service and Acquisition dates to the same date, but an Acquisition date should not be after the In Service Date.

Pending Asset BSA

Pending Asset Sub BSA

The asset balance sheet account used by payment requests and disbursements of commodities where either the Shell Indicator was Single Shell or Multi-Shell to track a balance for the asset until the Fixed Asset Acquisition transaction has been processed.

The account is used for reporting purposes to see the dollar amount of assets that have been purchased but not yet capitalized.

Use of the sub balance sheet account is optional for tracking purposes.

Memo BSA

Memo Sub BSA

The asset balance sheet account used if the Memo Asset indication is set to true for a fixed asset. Note that the fixed asset use of the term ”Memo” does not correspond to the Memo Account indication on the Balance Sheet Account reference page. That indication cannot be true if the balance sheet is entered here.

Use of the sub balance sheet account is optional for tracking purposes.

Asset BSA

Asset Sub BSA

A required asset balance sheet account that will be used to track the Historical Asset Cost of an asset.

Use of the sub balance sheet account is optional for tracking purposes.

Accumulated Depreciation Account

Accumulated Depreciation Sub BSA

The asset offset (or asset) account used to record the total of depreciation recorded against an asset component, which is required if the Depreciation Indicator is true. Otherwise, it is prohibited for an Asset Type.

Use of the sub balance sheet account is optional for tracking purposes.

Contributed Offset BSA

Contributed Offset Sub BSA

The equity balance sheet account used to offset the Asset BSA when the Fixed Asset Classification is Contributed for an asset component. The Contributed indication must be true on the Balance Sheet Account reference page for this account.

Use of the sub balance sheet account is optional for tracking purposes.