This section describes the system-wide options and controls associated with the setup of Advantage Fixed Assets.
Field Name |
Description |
Automatic Shell Generation |
This option controls the default value of the Shell Indicator field of the payment request Commodity Line.
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Program Fixed Asset Linking |
An indication that the Program Asset Generation functionality shared between Cost Accounting and Fixed Assets is used. |
Require Fixed Asset Catalog |
An indication that when Yes will require entry of the Fixed Asset Catalog field on the Header tab for a composite asset. If not a composite asset, then the field must be entered on the Component tab. |
Custodian Required |
An indication that when Yes will require the entry of a custodian for all composite assets on the Header tab or on the Component tab if not a composite asset. |
Catalog Powerful Inference |
An indication that when Yes makes any settings defined for a Fixed Asset Catalog a powerful inference to the Fixed Asset Transaction, where they cannot be changed. This will enforce consistency for assets within the same catalog. |
Allow Memo Classification of Capitalization Criteria Assets |
An indication that when Yes will allow the Memo Asset indication to be true even if the asset meet or surpassed the Fixed Asset Capitalization Criteria for Minimum Dollar Threshold and Minimum Useful Life. |
Valid Location Custodian Combination Validation |
An indication that when Yes enables the Valid Location Custodian Combination (VLOCC) page to edit the combination of Custodian, Department and Location to ensure accurate fixed asset information. |
Valid Fund Dept Unit Custodian Combination Validation |
An indication that when Yes enables the Valid Fund Department Unit Custodian Combination (VFDUCC) page to edit the combination of Custodian, Fund, Department and Unit to ensure accurate fixed asset information. |
Registry Summarization |
The two Funding Year fields and the twenty-seven COA fields have a separate indication that when Yes means that the value for the field will be retained for display (no data is summarized off) on the Fixed Asset Registry Accounting inquiry page. Those fields that must be retained for display are protected. These settings can be modified at any time and when the next time the page is accessed the display summarization will reflect the new settings. |
Responsibility Center Requirements |
The twenty-seven COA fields have a separate rule for the respective Responsibility Center COA field. Those that must be entered are protected. The rules only apply to when the Responsibility Center COA are being used for posting (for example, Responsibility Center Posting indication at the Accounting Line is set to true). When that is true, Fund is always required in addition to Department and Unit, which are required at all times. The common values for requirements exist: Optional, Prohibited and Required. However, there is a fourth value that is unique to this set of rules: Infer Blank. If this value, the system defaults a hard inference of BLNK to that designated COA element so that it will clear out any value in the respective Accounting Line field. Program, Phase, and Program Period are common COA for this Infer BLNK setting because they have a definite end date that will likely be before the asset is disposed. |