Warranty, Repair & Maintenance

Of the four tabs of the Fixed Asset Type, this one is a tab that does not appear on many transaction codes and does not require a line exists on the tab. Information is captured on any warranty provided or purchased for an asset. It also captures each repair, and maintenance event against an asset. Each is recorded typically against the component record marked as the Base Asset, but can be recorded against other components.

The Auto Apply action does not appear on this tab as information. If performing an internal acquisition or betterment, any warranty information on the Fixed Asset Warrant inquiry page will be inferred upon the first Validate. However, only an active warranty that has not expired before the internal Acquisition Date will infer.

In the event an existing warrant, maintenance or repair event needs to be updated or deleted, the respective number of that event must be entered and then the respective action field must then be set to Modify or Delete. The next Validate will infer the existing information.

Of note, when reading the Required column in the table below, a required or conditionally required setting only applies to the primary type of information being entered on a line: warranty or repair/maintenance. All fields for the other type are prohibited.

Warranty Field InformationWarranty Field Information

Field Name	Required?	Description
Start Date Expiration Date Months Years	Required	The length of a warranty must be defined in one of two ways. The first uses the Years and Months fields with the Start Date. The second uses the Start and Expiration Dates. If using the first method, the system will calculate the Expiration Date. If both methods are used, they must be in sync.
Warranty Action	Required	A selection that controls system updates (Add, Modify, or Delete) and defines the record as a Warranty record or a Repair and Maintenance record.
Warranty Address ID Warranty Address 1 Warranty Address 2 Warranty City Warranty County Warranty State Code Warranty State Warranty County Code Warranty Country Warranty Zip Code	Optional	The second of three pieces of identification of the warranty provider is an address ID. From this piece of information, the system will infer a series of address fields. Unlike some transactions, the inferred information cannot be changed from that which is defined.
Warranty Agreement Number	Required	Each instance of a warranty must have a unique identification number beyond the Warrant Number, which is just used to order records.
Warranty Description	Optional	A lengthy description field is a descriptive field used to capture additional details about the warranty.
Warranty Number	Required	When adding a new warranty record, this number should be left blank to be set by the application. If modifying or deleting an existing record, this field must be completed with the number of the specific record.
Warranty Type Warranty Name	Required	As there are different types of warranties, each one recorded for a fixed asset must be associated with a type. The name of the type will infer for informational purposes. Please see the Fixed Asset Warranty Type topic under Advanced – Setup for more information.
Warranty Vendor Code Warranty Vendor Name	Optional	The first of three pieces of identification of the warranty provider is a vendor code. From this piece of information, the system will the Warranty Vendor Name.
Warranty Vendor Contact Code Warranty Vendor Contact Name Warranty Vendor Email Warranty Vendor Fax Warranty Vendor Phone	Optional	The third of three pieces of identification of the warranty provider is a vendor contact ID. From this piece of information, the system will infer a series of contact fields. Unlike some transactions, the inferred information cannot be changed from that which is defined.

Repair and Maintenance Field InformationRepair and Maintenance Field Information

Field Name	Required?	Description
End Date	Optional	When a repair or maintenance event took longer than one day, the duration that started with the Start Date is defined with an ending date.
Inspected By	Optional	When there was an inspection as part of the event, the individual or entity that performed the inspection is captured here.
Inspection Date	Optional	When there was an inspection as part of the event, the date of that inspection is captured here.
Labor Costs	Optional	The first of three costs that can be captured for an event is the total cost of labor. As the costs were recorded with a disbursement for financial reporting, the amount is repeated here for easier fixed asset reporting.
Material Costs	Optional	The second of three costs that can be captured for an event is the total cost of materials. As the costs were recorded with a disbursement for financial reporting, the amount is repeated here for easier fixed asset reporting.
Other Costs	Optional	The third of three costs that can be captured for an event is the total costs that were not labor or materials. As the costs were recorded with a disbursement for financial reporting, the amount is repeated here for easier fixed asset reporting.
Performed By	Optional	When the individual or entity that performed the event is not captured with the Repair Maintenance Vendor Code, this field is used. Actual use of the field is based on policy and procedure.
Repair Maintenance Action	Required	A selection that controls system updates (Add, Modify, or Delete) and defines the record as a Warranty record or a Repair and Maintenance record.
Repair Maintenance Address ID Repair Maintenance Address 1 Repair Maintenance Address 2 Repair Maintenance City Repair Maintenance County Cod Repair Maintenance County Repair Maintenance State Code Repair Maintenance State Repair Maintenance Zip Repair Maintenance County Code Repair Maintenance County	Optional	The second of three pieces of identification of the repair or maintenance provider is an address ID. From this piece of information, the system will infer a series of address fields. Unlike some transactions, the inferred information cannot be changed from that which is defined.
Repair Maintenance Description	Optional	A lengthy description field is a descriptive field used to capture additional details about the event.
Repair Maintenance Number	Required	When adding a new repair and maintenance record, this number should be left blank to be set by the application. If modifying or deleting an existing record, this field must be completed with the number of the specific record.
Repair Maintenance Type Repair Maintenance Name	Required	As there are different types of repair and maintenance events, each one recorded for a fixed asset must be associated with a type. The name of the type will infer for informational purposes. Please see the Fixed Asset Repair Maintenance Type topic under Advanced – Setup for more information.
Repair Maintenance Vendor Code Repair Maintenance Vendor Name	Optional	The first of three pieces of identification of the repair or maintenance event provider is a vendor code. From this piece of information, the system will infer the Repair Maintenance Vendor Name.
Repair Maintenance Vendor Contact Code Repair Maintenance Vendor Contact Name Repair Maintenance Vendor Phone Repair Maintenance Vendor Fax Repair Maintenance Vendor Email	Optional	The third of three pieces of identification of the repair or maintenance provider is a vendor contact ID. From this piece of information, the system will infer a series of contact fields. Unlike some transactions, the inferred information cannot be changed from that which is defined.
Start Date	Required	Each event must have at least the date it occurred recorded. A one-day event will just use the Start Date. A multi-day event will use the Start and End Dates.
Total Cost	Calculated	The sum of Labor, Materials, and Other Costs is provided for informational purposes.