Accrual Inquiry
The Accrual Inquiry (ACRI) page enables the tracking of both manual and automatic accruals as well as clearing related requests for payments and disbursements. This inquiry brings all parts together to allow a reviewer to open any transaction to make the decision on whether the accrual was correct or whether it should be disallowed in whole or in part.
You can search for any transaction in an accrual chain of transactions and the inquiry will retrieve all transactions in the chain that occurred prior to and after the requested transaction. The search functionality requires you to enter a single Transaction Code, Department, and Transaction ID to return any results. Vendor, Commodity, and Accounting Line Numbers can optionally be added to the browse to get a more specific result set, if needed.
Below are details of what data is displayed in each of the three listings of transactions. Only the most recent final versions for the transactions are presented. Cancellations will always show $0.00. Transaction code examples are only delivered values. Any custom clones set up will also be displayed in the same location.
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First Listing - Displays payment requests and internal transactions.
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Accounting Based Spending (ABS) transactions – General Accounting Expense (GAX), and General Accounting Encumbrance Correction (GAEC).
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Payment Request (PR) transactions – Payment Request - Commodity Based (PRC), Commodity Encumbrance Correction (CEC), Matching Payment Request (PRM), Matching PR – Negative (Inverse Reference) (PRN), Internal Payment Request (PRCI), & Internal Matching Payment Request (PRMI).
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Internal Exchange Transaction (IET) & Internal Transaction Agreement (ITA) transactions.
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Second Listing - Displays disbursement transactions and will not return records for all items in the first listing such as: PRCI, IET, and ITA because those do not have subsequent disbursements.
Automatic and Manual Disbursements (AD & MD); Automatic Disbursement (AD), Electronic Funds Transfer (EFT), and Manual Disbursement (MD).
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Third Listing - Displays accruals, clearings, and disallowances:
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Charge (CH) transactions – Manual Accrual (ACC), Manual Accrual Clearing (ACL), Automated Accrual (ACCA), Automated Accrual Clearing (ACLA), & Accrual Disallowance (ACD).
The ACRI page has several important actions:
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Calculate Summary Totals – This action takes the full result set from the browse (not just what is displayed) and populates the total amounts in the Summary section for the Requested, Disbursed, Prior Year Requested, Prior Year Disbursed, Accrued, Cleared, and Disallowed fields.
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Lifecycle Inquiry – This action is available via the row-level menu for records returned in the first grid. This action transitions you to the Lifecycle Inquiry (LINQ) page. The Transaction Code, Transaction Department, and Transaction ID in the browse section of the ACRI page is used by the Lifecycle Inquiry to perform a backwards search. Selection should be from the first transaction that starts the Accrual process. This way you can bring in more related transactions such as invoices, receivers, master agreements, and so forth for review.
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Create Disallowance – This action is available via the row-level menu for records returned in the third grid. This action creates the Disallowance (ACD) transaction based on a selected clearing record related to an ACL/ACLA transaction. A transaction is selected by highlighting a row for one accounting line in the third grid. This action will then select all lines from that transaction and create an ACD with accounting lines referencing each line in the ACL/ACLA. The special reference fields will also be populated with the payment request tied to the disbursement incorrectly cleared.
