Correct a Non-Commodity Order

To create a General Accounting Encumbrance Correction (GAEC) transaction for an incorrectly referenced GAE but the Vendor was correct or not specified, perform these steps:

1. Create a transaction with the GAEC Transaction Code by first locating the GAE incorrectly referenced on the Transaction Catalog and then copying it forwards into a GAEC.

2. Skip the Header and Vendor tabs. Navigate to the Accounting tab where a line will already be inserted and many fields will already be completed on this section. For that existing line where the Event Type has defaulted to PR20.

1. Line Amount: Enter a negative amount equal to the Line Amount on the incorrectly referencing GAX, IET, ITA, CH, or other Transaction Code.

2. Use the Insert Line action

3. Line Amount: Enter the same amount but as a positive

4. Event Type: PR21 (as no credit memo is required because Vendor was correct in the original reference or these was no reference)

5. Referenced Transaction Code, Referenced Transaction Department, Referenced Transaction ID, Referenced Vendor Line, and Referenced Accounting Line of the GAE that should have been referenced originally.

6. Reference Type: Partial

3. Validate the transaction.

4. If errors exist, fix the errors and repeat Step 4. If no errors exist, then continue with Step 5.

5. Submit the transaction.