Create a Non-Commodity Request for Payment

To create a General Accounting Expenditure (GAX) transaction for creating a non-commodity request for payment, perform these steps:

  1. Create a transaction with the GAX Transaction Code

  2. On the Header tab enter the following:

    1. Bank: (use pick to search for and select desired value)

    2. Vendor Invoice Number, Line & Date: Assuming such information is required for all payments and will not default - enter values from the invoice sent by the vendor.

  3. Navigate to the Vendor tab, insert a new line and enter the following:

    1. Vendor/Customer: (use pick to search for and select vendor)

    2. Address Code: Assume there is a defaulting Payment address if not or there are multiple. Use the pick to locate and select one.

  4. Navigate to the Accounting tab, insert a new line and enter the following:

    1. Line Amount: $1000.00

    2. COA: Enter values for a defined budget line plus any others required

  5. Validate the transaction.

  6. If error exist, fix the errors and repeat Step 5. If no errors exist, then continue with Step 7.

  7. Submit the transaction.