The Parameters for Lapse Process (LPPA) page is used by the batch Open Activity Lapse system process and report for lapses open pre-encumbrances, encumbrances, and certain non-accounting activity in the prior Budget Fiscal Year that are still open. Although the process can also lapse open receivables, that is often a manual exercise or the Generate Write Off system process found in the Accounts Receivable area.
This parameter page exists so that users not accustomed to batch parameter input can set up parameters in the normal page environment. This separate parameters page also allows the establishment of more than one set of lapse parameters with a unique parameter ID, which then can be used year after year with minimal changes.
The Lapse Process system process or report is then pointed to one of the unique Parameter ID's to use along with more technical parameters specified directly into the process. When not just reporting on selected items, the process will create special transaction codes to reference and close out open transactions in the prior budget and fiscal years. Please see the Open Activity Lapse Chain or Open Activity Lapse Report run sheets for more details on input controls, including a field-by-field listing of the LPPA page. The Year-End Manual also discusses different strategies for how and when to run a lapse.