The Parameters for Roll Process (RLPA) page is used by the Open Activity Roll, Open Activity Roll Report, and Open Activity and Budget Roll system processes that roll open pre-encumbrances, encumbrances, certain non-accounting activity, and receivables in the prior Budget Fiscal Year that are not yet liquidated. In rare cases, an accrual can even be created from an open encumbrance.
This parameter page exists so that users not accustomed to batch parameter input can set up parameters in the normal page environment. This separate parameters page also allows the establishment of more than one set of roll parameters with a unique parameter ID, which then can be used year after year with minimal changes.
One of the aforementioned system processes is then pointed to one of the unique Parameter IDs to use along with more technical parameters specified directly into the process. When not just reporting on selected items, the process will create a modification version of the selected transaction to roll the activity. That can be within the same budget and fiscal years if only performing a re-organization, from only the prior budget fiscal year to the next when rolling receivables, or between the prior Budget and Fiscal Years to the next budget and fiscal years when rolling pre-encumbrances, encumbrances, and non-accounting activity. Please see the Open Activity Roll Chain, Open Activity and Budget Roll Chain, or Open Activity Roll Report run sheets for more details on input controls, including a field-by-field listing of the RLPA page. The Year-End Manual also discusses different strategies for how and when to run a roll.