SO
Delivered Transaction CodesThe Solicitation Transaction Type is one that is in the Procurement area, but there is a Grantor use outside of that area because of the features available on the Solicitation transaction. Grantor has a specialized Grant Funding Opportunity (GFO) transaction in this Transaction Type.
The Grant Funding Opportunity (GFO) transaction serves as an announcement of the grant opportunity, with instructions on how to apply. You can start the grant award process by defining and posting the rules for applications on a solicitation transaction. The Grant Funding Opportunity (GFO) may be created from scratch, a similar Grant Funding Opportunity transaction, or a transaction template. The parts of the Grant Funding Opportunity that make sense for the grant can be used and those that do not can be bypassed. Here is a list of the parts that might be commonly used:
Attachments are frequently used for grants published to VSS. In many cases, applicants must provide narrative responses, so you might use tools like Word transactions or interactive PDF files for the application.
Grant Component Lines provide the expense categories of the award that you want applicants to use for their budget requests. Grants often have a “match” requirement, whereby the grantee must demonstrate that they are contributing in some manner. This could be by “In-Kind Match” such as volunteer time or the use of equipment, or through “Cash Match” - direct payments by the grantee. The grantor must track the match as part of the grant for proper reporting. With separate grant code lines, a grantor would know the expected amount of match, the amount matched to date, and the amount of match not yet provided.
Evaluation templates and criteria lines permit you to share with applicants the ways that their responses will be reviewed. These criteria carry forward to the Evaluation transaction. The Solicitation entry’s Publishing tab allows the Advantage site to choose to share the criteria and scoring information to VSS.
The Schedule of Events is a useful way to list the various deadlines in the application process.
Vendor Notification rules allow you to send e-mails to registered grantee vendors, either with a Vendor List or e-mails based on the selected grant codes.
Terms and Conditions can be listed on the Solicitation so applicants can preview the terms that will apply to the award.
Available controls can prohibit VSS online responses (but publish to VSS anyway), or prohibit more than one response per applicant in VSS.
For the Grant Form Type and Grant Form Version (Grant Year) combination on the GFO transaction, if the Total Funding Amount is not set up on the Grant Form Type (GAFTYP) table, then a warning message is issued on the GFO transaction.
For more information on the Grant Funding Opportunity (GFO) transaction, refer to the - "Request for Proposal (RFP)" transaction details mentioned in the “SO Transaction Type” topic of the Procurement User Guide as the two transactions appear the same.
SO
Delivered Transaction Codes