Intercept Options

Intercept Options (IOPT) establishes system-wide, default options for the Payment Intercept process. (The Fiscal Year on this table defines the record to be used by the Intercept Selection and Disbursement Process, not the Fiscal Year of the associated debt. The disbursement process will use the Fiscal Year of the current date to retrieve the correct record on this table.) The following are established on the Intercept Options table:

• Default Debt Type - Receivables that are maintained within Advantage do not contain a Debt Type value. As such, a default Debt Type is established on Intercept Options to be inferred onto all internal debts when they are selected by the Intercept Selection process and loaded to Intercept Request (INTR). In the event that the Receivable had a Debt Type specified on the Vendor Line, those values will be used on INTR instead.

• Default Entity - This field is used to define the default entity that will be inferred when internal debt is saved to Intercept Request (INTR). In the event that the Receivable had an Entity specified on the Vendor Line, those values will be used on INTR instead.

• Apply Intercept Fee & Default Intercept Fee - Entering both fields will establish a standard fee that will be applied to all intercepts.  Other fees, called supplemental fees may apply as defined on the Intercept Fee (INTF) page.

• Intercept Fee Frequency - When applying fees for every intercept or a subset, one of the three frequencies must be specified.

• Once Per Debt - Fees are assessed for each Intercept Request record processed so that if a debt offsets two different disbursements, a fee will be charged only once.  However, if three debts are offset against a single disbursement, three fees will be accessed.

• Once Per Day - Fees are assessed once for a TIN, regardless of how many debts are offset or how many disbursements are involved.

• Once Per Disbursement - Fees are assessed once per disbursement.  Settings for single check and consolidation play heavily into this setting.

• Fee Order - This is an optional control; if not specified, it defaults as blank. The system first calculates the maximum intercept amount that can be intercepted - using the Maximum Intercept Percentage or Maximum Intercept Amount on Intercept Request, the Offset Percentage of Intercept Disbursement Exception, or Offset Percentage of Intercept Claiming Entity. If that Maximum Intercept Amount can cover fees but not all outstanding debt, both settings take the fees and apply the remainder to the debt. If the Maximum Intercept Amount can only cover fees, Fee Order determines the calculation: 

• Split Fee - If the amount to be applied cannot cover the fees, then split the amount 50:50 and apply to fees and debt. For the fees, the application is pro-rated if there are two.

• Whole Fee - If the amount to be applied cannot cover the fees, do not intercept. If it can cover the fees only, then take the fees.

• Intercept Margin Percentage - Use of this percentage triggers a series of calculations that limits the amount of fees (default and supplemental) that can be taken with respect to the amount intercepted. For example, an Intercept Margin Percentage of 50 requires that no more than 50% of a total intercepted amount may be attributed to intercept fees. This field is required when the Apply Intercept Fee indication is True. If not desired in that case, a value of 0 turns off the feature.

The table below details the interaction with this feature and the Fee Order settings.

When the Fee Order is blank, the Intercept Margin is as follows:

• Both Default and Supplementary Intercept Fees can be taken if the Disbursement Request Amount total for a TIN > (Default + Supplementary Intercept Fees) * (1 + Intercept Margin %)

• If not, the system checks if only Default Intercept Fee can be taken if Disbursement Request Amount total for a FIN > Default Intercept Fee * (1 + Intercept Margin %)

• If the Default Intercept Fee cannot be taken, it checks for the Supplementary Intercept Fee only when the Disbursement Request Amount total for a TIN > Supplementary Intercept Fee * (1 + Intercept Margin %)

• Require Ref (reference) External Payment - This control requires there to be an encumbrance specified on Intercept External Allocation references to an Accounting Based Spending Encumbrance (typically the GAE) used when making payments to the external entity so that there is sufficient budget reserved.

• Default Disbursement Text - The Default Disbursement Type Text field provides the ability to establish default text that is written to the check stub in the event a payment is intercepted to explain that the intercept has taken place.

• Default External Entity Text - The Default External Entity Text field provides the ability to establish default text that is written to the check stub for intercept payments to external entities. This field will be inferred onto payments to entities for their intercepted funds when the No Payment Consolidation field checked on the INTEA table.  

• Validate Dept/Unit for External Debt - If this check box is selected the Department and Unit Codes are validated on the Intercept Request (INTR) table, if they are not set to N/A or blank, for external debt records.

• Require Collection Letter for Intercept - When a collection letter is procedurally or legally required before an internal debt can be intercepted, set this indication to True. As such, the Intercept Selection process selects the debt for further evaluation if the record on the Invoice (INVQ) page has a date in the Last Collection Letter field. Please note this only happens if the Billing Type for the Customer Account is set to Invoice.

The following fields are used during the Intercept Notice Print Batch Process:

• Print Debt Details - If this check box is selected, then debt related information will be inferred from the Intercept Request (INTR) table to be printed on the Notice of Intent to Intercept Letter.

• Enable Printing Notification for Internal Debt - If this check box is selected, then the Notice of Intent to Intercept Letters can be printed for internal debtors when running the Intercept Notice batch process.

• Override Print Notification for Internal Debt - When this check box is selected, the billing profile on the Billing Profile (BPRO) table may supply a different value for the Print Notice of Intent to Intercept Letter for Internal Debts.