Business Area Overview

Internal Billing is an automated feature, with optional manual intervention points, that consumes files of billing data created by external systems to then bill external and internal parties for the goods and services in those files. External parties have Receivable transactions created and internal parties can have the Internal Exchange or Receivable transactions created for accounting purposes along with options for both hard and soft copy summary and detail bills.  

The number of details available for these internal billing files is great so that all necessary information can be captured for various internal billing needs to provide the necessary information to customers about the amount billed. The intention with so many fields is that Advantage would serve as the system of record for billing in most instances. While this is not a certainty, it is the best practice. The level of detail available is such that it can be pushed into a web portal for customers to avoid billing questions.

Given the large number of different types of billing data available, there are no system edits to require more data than what the system requires to load a bill file. If data assurances cannot be provided by the external system, it is expected that Configurable Validations will provide any such assurances. The open nature of many fields allows for them to be relabeled and repurposed to meet any billing need using Configure Page (DESIGNER).

Unlike Internal Costing where rates are determined within Advantage Financial, rates and amounts due within Internal Billing are part of the data in the billing files, as determined by the various external systems. These external systems include but are not limited to the following types of bills (several for which there are alternatives within Financial): printing/publishing, fleet leasing, fleet rental, warehouse goods, copying, credit card charges, meter postage, information technology, communications, and insurance costs.